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09-10-18 CC Reg Mtg MinutesCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 10, 2018 MINUTES CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Acting Mayor Siakel called the meeting to order at 7:00 P.M. A. Roll Call Present. Councilmembers Johnson, Labadie, Siakel, and Sundberg; Attorney Keane; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; and, City Engineer Fauske Absent: Mayor Zerby. B. Review Agenda Sundberg moved, Labadie seconded, approving the agenda as presented. Motion passed 4/0. 2. CONSENT AGENDA Acting Mayor Siakel reviewed the items on the Consent Agenda. Sundberg moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Work Session Minutes of August 27, 2018 B. City Council Regular Meeting Minutes of August 27, 2018 C. Approval of the Verified Claims List D. Approve Truth in Taxation Meeting Date RESOLUTION NO. 18 -084, "Selection of the Truth -in- Taxation Public Meeting Date." E. Accept Constructed Improvements and Authorize Final Payment for the 2017 Inflow and Infiltration Abatement Project, City Project 17 -16 RESOLUTION NO. 18 -085, "A Resolution Accepting Improvements and Authorizing Final Payment for the 2017 Inflow and Infiltration Abatement Project. City Project 17 -16" Motion passed 4/0. 3. MATTERS FROM THE FLOOR Kert Koerting, 20325 Excelsior Boulevard, noted that he has lived in the City since 1972 and recently received two letters from the City about the condition of his home and yard. He stated that he has been CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES SEPTEMBER 10, 2018 Page 2 of 11 working towards cleaning it up but it has been difficult because of his physical limitations. He stated that he was asking the City for an extension to give him time to get it taken care of. Planning Director Darling stated that she has spoken with Mr. Koerting and typically, the City gives ten days to correct the initial violation. She stated that staff acknowledged from the beginning that was not a reasonable amount of time in this instance, so Mr. Koerting was given a deadline of October 1, 2018. She noted that if this deadline is not met, an item will be brought to the Council on the October 9, 2018 meeting to request a public hearing to talk about abatement of the property. Acting Mayor Siakel directed Planning Director Darling to get in touch with Mr. Koerting to meet before this comes back before the Council. She suggested that Mr. Koerting make sure to document any work that has been completed, even if it is minor. Richard Eng, 25170 Glen Road, stated that he would like to bring to the Council's attention the presence of mud, dirt and gravel on Glen Road from the construction project. He stated that he took time to visit two construction sites in Excelsior, one in Chanhassen and one in Tonka Bay and the roads in those areas are clean. He stated that for the last year residents of Glen Road have been forced to drive through mud, dirt and debris even though a condition of the building permit issued by the City is that the builder must be cleaning the streets. He stated that he was asking for immediate action to have the streets cleaned. He stated that the City's street sweeper cleaned the road fourteen days ago and all the debris is from construction. He presented photos of the dirt and debris. He stated that he felt the City was so gung ho to shove city -wide garbage down the throats of the residents because of the desire to reduce the stress on the streets from the garbage trucks; however, this builder was trying to unload a 37,000 -pound excavator with steel tracks on Glen Road. He noted that bulldozers and other heavy equipment have also been unloaded on Glen Road. He asked why the City was tolerating this and letting builders destroy the City streets. He presented pictures to the Council of the 37,000 -pound excavator being unloaded. Councilmember Sundberg stated that she wanted to address one of Mr. Eng's comments and state that the Council was not trying to shove garbage hauling down the residents' throats. She explained that the City is looking into it and researching to see if it makes sense for the community. She stated that the Council is doing their homework in order to make an intelligent decision. Councilmember Labadie echoed Councilmember Sundberg's statement and noted that the City is at the very beginning stages and are no where near a vote on the issue. She stated that she understands that Mr. Eng feels like the City is trying to shove this down the residents' throats, but noted that is an inaccurate perception and is not what the Council is trying to do. Acting Mayor Siakel stated that there has been a lot of misinformation surrounding the garbage hauling subject, but noted that she would like to move back to the real issue that Mr. Eng brought to the Council with the debris on Glen Road from the building site. Mr. Eng reiterated that he doesn't understand why the City is allowing this kind of heavy equipment to be unloaded and driven on City streets. Planning Director Darling noted that when the City received Mr. Eng's complaint, they did have a conversation with the developer and told him it was not acceptable to unload his equipment on the public street and unloading would have to be done on the property. She stated that the builder had been warned before he pulled the permit that he would need to be regularly sweeping the street which he has done. She noted that Building Inspector Pazandak had asked the builder to go out on Friday afternoon after the workers had quit for the day to sweep up some of this debris. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES SEPTEMBER 10, 2018 Page 3 of 11 Mr. Eng stated that there has been zero clean up at the site of 25165 Glen Road Acting Mayor Siakel thanked Mr. Eng for bringing this situation to the attention of the Council and directed staff to bring this back before the Council at the next meeting with an update. She stated that she also hopes the Council has dispelled some myths about organized collection. Mr. Eng stated that he had one other thing to bring before the Council regarding the 2007 Feasibility Study done by WSB road reconstruction and watermain improvements for Amlee Road, Glen Road, and Manitou Lane. He stated that this report cost the taxpayers $135,000 and, in his opinion, was a waste. He showed the Council petitions from the residents from back in 2007 that had over 30 signatures stating that the residents did not want City water, curb and gutter, or a wider street along Glen Road. He stated that the project in 2007 did almost nothing to provide any relief for the residents regarding the run off issues. He stated that he also does not want to have a cul -de -sac. He stated that if the City wants a fight, then they will fight. Acting Mayor Siakel stated that the City did not want a fight, but personally, she feels the City cannot continue to spend the money to lay infrastructure and not have people hook up. She stated that since this is Matters from the Floor, she wanted to assure Mr. Eng that the Council hears his concerns and will have discussion about it. She noted that it is on the agenda for this evening and she would like to hear more information from staff. She invited Mr. Eng to stay for the discussion to hear more of the details. She stated that she takes issue with the perception that the Council is trying to force things down the throat of the residents. Wallace Piroyan, 24845 Glen Road, stated that he did not feel it was perception but actions the City has taken. He stated that none of his neighbors have said anything to him about desiring City water or curb and gutter. He stated that this is a very old neighborhood and this was a big issue in 2007. He stated that one of the big reason people live in Shorewood is because of the trees. He read aloud from a written statement that expressed his opinion that the neighborhood wants to maintain the trees and the rustic foliage that they provide, especially during the fall. He stated that this neighborhood contains the two oldest homes in Shorewood and the birthplace of Gideon's Apples. He stated that wider streets, concrete curbs and unsightly retaining walls are not conducive to this neighborhood. He understands that if this was a new development it would make sense for the City to put that kind of infrastructure in place, but this is an old neighborhood. He stated that in 2007 the City retained a University of Minnesota arborist to work with the residents and the arborist stated at that time, that he hoped the Council would maintain the current road footprint with no inclusion of City water. The arborist also stated that the complete removal of these trees or partial cutting of certain roots would eventually kill the trees and it would fall to the homeowners to remove them. He stated that the City's plans for Glen Road go against its own tree preservation policy. He encouraged the Council to closely review the 2007 plans and noted that the City spent over $100,000 back then when less than five percent of the residents wanted the work to be done. He quoted former Councilmember Dick Woodruff about getting the cart before the horse on this project. He asked the Council to take the residents concerns seriously because once these trees are gone there is no way to bring them back. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES SEPTEMBER 10, 2018 Page 4 of 11 7. PLANNING A. Report by Commissioner Eggenberger on 08 -28 -18 Planning Commission Meeting Commissioner Eggenberger gave a brief overview of the August 28, 2018 Planning Commission meeting. He noted that the Preliminary /Final Plat for Woodhaven 7"' addition and variances was approved 4 -0 subject to staff conditions. He stated that there was concern about future water run -off expressed by two individuals from the neighborhood. He noted that the Planning Commission recommended approval but that the Council and the staff take a good look at the plans for cleaning out the pond and the current run -off issues that are in place at this property. He stated that for the minor subdivision and variance to setback for 5865 Glencoe Road, the Planning Commission voted 3 -1 to approve, subject to staff conditions. He noted the final item for a minor subdivision for 4865 Ferncroft Drive and was approved 4 -0 to approve. B. Preliminary/Final Plat for Woodhaven 7t" Addition and Variances Planning Director Darling presented the staff report for the replat for the property at 22000 Stratford Place and explained that the property was originally created as an outlot to construct a well house. She explained that the wellhouse was decommissioned in 2008 and the property has been vacant since that time. She noted that there is a stormwater features on the south side of the property that will remain. She noted that there were several letters submitted prior to the Planning Commission meeting as well as another letter after that meeting that raised concerns about the driveway location, and the drainage issues on the site. She stated that the new home would not have access off of Stratford Place, but off of Apple Road. She explained the drainage concerns on the property and noted that staff did take a look at the condition of the basin and found that it needs to be dredged in order to function as it was originally designed and would need to have an emergency overflow rebuilt. Councilmember Sandberg asked if the dredging and cleaning will take care of the drainage problem. Engineer Fauske stated that the pond on site does require some maintenance. She stated if they are adding impervious surface, the property owner will be charged with coming up with a surface water drainage plan just like any other property that is developed. She stated that she will pass along the input and information from the neighbors to the property owner to take that into consideration when he is making plans. Councilmember Johnson stated that he assumes the holding pond was built as part of the Woodhaven subdivision and asked if the City has always been in charge of the maintenance for it. Public Works Director Brown stated that the City has always been responsible for the maintenance of that holding pond. Sundberg moved, Johnson seconded, to Approve RESOLUTION 18 -086, "A Resolution Approving the Preliminary and Final Plat and Variances to Lot Area and Width for Woodhaven 7t' Addition." Motion carried 4/0. C. Minor Subdivision and Variance to Setback for 5865 Glencoe Road Planning Director Darling stated that the property owner has requested to subdivide the property and build a new home south of the existing home. She noted that the applicant is also applying for a variance for the home to be constructed 20 feet from the property line along Academy Avenue to allow for a porch, deck and cantilever for the master bedroom. Staff has reviewed both of these items and has recommended CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES SEPTEMBER 10, 2018 Page 5 of I1 approval as it has met most of the necessary criteria. She noted that the Planning Commission also recommended approval. Rick Denman, stated that he was the property owner and noted that he works for the Charles Cudd Company, a home builder. He stated that he and his wife would like to build the new building as a low - slung home with the master bedroom on the main floor. He stated that the existing older farm home was built around 1910 and they are continuing the rejuvenation that the former owners began. Councilmember Labadie asked for the reason of the opposition vote on the Planning Commission. Planning Commissioner Eggenberger stated that the opposition was that this was a self- imposed hardship because of the plans that were drawn up for a new build. Sundberg moved, Johnson seconded, to approve RESOLUTION 18 -087, "A Resolution Approving Subdivision of Real Property and Setback Variance for Richard W. Denman for 5865 Glencoe Road." Motion carried 4/0. D. Minor Subdivision for 4865 Ferncroft Drive Planning Director Darling stated this is a minor subdivision request to create two lots and construct two new homes. She noted that staff and the Planning Commission are both recommending approval. Chris Stephan stated that he was here representing Stephan Homes and would be available to answer any questions that the Council had. Johnson moved, Labadie seconded, to approve RESOLUTION 18 -088, "A Resolution Approving Subdivision of Real Property for Stephan Homes for 4865 Ferncroft Drive." Motion carried 4/0. 8. ENGINEERING/PUBLIC WORKS A. Approve Professional Services Agreement with WSB & Associates for the 2018 Pavement Coring Project, City Project 18 -09 Director Brown explained that based on discussion at the last work session, there was consensus that the City would explore pavement corings on the islands and Woodside Lane and Woodside Road. He noted that corings on the islands were taken in 2017 and staff would like to do the same for Woodside Lane and Woodside Road. He noted that WSB has provided a proposal to do the corings in an amount not to exceed $1,085. Staff is recommending approval. Sundberg moved, Siakel seconded, Adopting RESOLUTION NO. 18 -089, "A Resolution Accepting Professional Engineering Proposal from WSB & Associates to Perform the 2018 Pavement Corings." City Project 18 -09. Motion passed 4/0. B. Approve Professional Services Agreement with WSB & Associates for the Glen Road, Amlee Road and Manitou Lane, Street Reconstruction and Utility Improvements; Authorize Preparation of the Feasibility Study Director Brown explained that the agenda language mistakenly referenced the Freeman Park drainage area and not the street reconstruction and utility improvements in the City and apologized for the error. He stated that WSB has proposed a fee of $141,805 to go through the design and feasibility process for this CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES SEPTEMBER 10, 2018 Page 6 of 11 project. He noted that if easement acquisitions are necessary it will be approximately $500 per parcel. He stated that he has heard from a number of residents, such as the two gentleman who spoke earlier, that some residents do not want City water. He stated that most of the feedback that he receives from residents are about the condition of the roadway. He stated that there are drainage issues and the condition of the road warrants some sort of action. He stated that he hopes staff and the Council can come up with a solution that is amenable to all parties and fits the neighborhood. Councilmember Johnson asked if the street were reconstructed whether it could remain at its current width Director Brown stated that he believes that is something that will be heavily explored during the feasibility process. Acting Mayor Siakel asked what the minimum amount of work that could be done to Amlee Road and Glen Road and asked whether that would reduce the cost of the feasibility study. Director Brown stated that the City could look at minimizing the width of the road. He stated that there are competing interests in this situation because staff and the Council have received numerous reports that relate to the drainage. He stated that he understands the comments made earlier this evening about wanting to maintain a rural feel so the question now becomes how can the City do that while still addressing drainage concerns. He stated that the City is hoping to have a great deal of public involvement to ensure the City understands the desires of the neighborhood and try to work through those issues. Councilmember Labadie stated that there are two residents who have brought their opinions to the Council and asked Director Brown to give the Council some idea of the other concerns that he has heard from residents. Director Brown stated that residents have expressed concerns about drainage, the condition of the roadways, potholes, and icing during the winter months. He reiterated that there are a significant number of drainage issues along this corridor. Councilmember Labadie asked how many residents had come forward over the last year expressing concern about this potential project. Director Brown stated that before this project was proposed, there were probably eight to ten people along that route that have called his office regarding the roadway conditions. Engineer Fauske stated that she has gotten feedback from four residents in the area expressing concerns about drainage issues. Councilmember Labadie asked if an additional feasibility report had been completed since the one that was done in 2007. Director Brown stated that there had not. Councilmember Labadie asked Engineer Fauske if relying on a feasibility study with data this old was a responsible course of action. Engineer Fauske stated that the feasibility study completed in 2007 contains some excellent historical information that can be utilized in a new feasibility study, which was the plan in this case. She noted that there have been changes since the feasibility study was completed so new topographic data would be CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES SEPTEMBER 10, 2018 Page 7 of 11 collected. She stated that her recommendation is to update the feasibility study to include the new data and design standards for stormwater. Councilmember Sundberg asked about the impact to the trees from this type of construction project. Director Brown explained that in the last feasibility discussion there was significant impact to trees based on trying to propose a certain width of roadway, a boulevard beyond the curb and slope grading beyond that. He stated that in addition to the concerns by the residents about trees, the City also feels trees are important. He expressed his hopes that through the investigative process and discussion, that there can be a balance between the width of the roadway and the trees. Councilmember Sundberg stated that she would like to see there be a minimal impact to the trees. Acting Mayor Siakel stated that it appears that after the 2007 study the City proceed with a mill and overlay but that is no longer an option. She stated that the City has a road plan and Glen Road and Amlee Road have circled back around. She noted that the Council brought up the idea and asked if this is something that the neighbors want. She agrees with the concerns raised of adding $140,000 to the $135,000 that was spent back in 2007 to then have a bunch of neighbors come and say that they did not want any of this. She stated that she does not know what the other residents want. She stated that if there are a number of neighbors that are saying that they do not want this, then to her, she feels the City does the minimum in that situation and use the money for other areas of the City to install the infrastructure where people want it. She stated that she is struggling with simply approving this because her fear is the City will end up in the same place as it did in 2007. She stated that she feels something needs to be done with the road because the City has an obligation surrounding stormwater. Mr. Piroyan stated that he thinks all of the neighbors will agree that something needs to be done to the street, but the impact of what was proposed is extremely severe. He stated that he does not believe anything significant will change by putting in any type of drainage system because he thinks it is just the nature of the beast in the area. He explained that he lived in a home built in 1914 that sits on the top of a hill and he gets water in his basement. Director Brown noted that part of the restraints that are occurring is that many people have focused on the homes being put in on the western part of Glen Road. He stated that there is no where for the water to go without impacting downstream properties. He stated in some of these older more rural areas of the City there was not a stormwater plan put into place, the water simply flowed down into someone else's yard and that is just always the way it worked ed which may not be acceptable anymore. He explained that to remedy this, infrastructure needs to be put in which cannot be done without ripping up the roadway. He reiterated that he would like to have a healthy discussion that balances the problems with what can be done. Mr. Piroyan stated that a mailer was sent out in 2007 supposedly to one- hundred percent of the homes, which was not the case. He stated that less than eight percent of the people received the information. He noted that he has documentation of the polling. He reiterated that this is a very water - logged area and he doesn't think even if a "Mercedes Benz" version of a drainage system was put in that it would take care of the problems. He presented a map that showed the impact to the trees with the original plan. He asked that the City, in a spirit of collaboration, work with the neighborhood before any money is spent on feasibility studies and reports. He stated that he thinks the process is sort of backwards. Councilmember Labadie stated that she looks at a feasibility study as a multi- faceted beast and as a tool that provides people with the ability to understand why the City is taking or not taking certain steps. She CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES SEPTEMBER 10, 2018 Page 8 of 11 stated that no one on the current council are engineers or arborists and need to rely on hired experts to provide this information. Director Brown stated that he would also like to see minimal impact to the trees and stated that if the Council moves forward with the feasibility study, it may be the that road and grading standards are changed, that hopefully can minimize the impact. Mr. Piroyan stated that he actually has the original plat of the area from 1905 and nothing has changed. He stated that this is a very unique street. Councilmember Labadie stated that she would like the Council to have a copy of the tree impact report that has been mentioned by the homeowners. Director Brown stated that the City should have copies of it. Mr. Piroyan stated that he has copies of all the reports and surveys that were conducted as well as meeting notes. Acting Mayor Siakel asked if this item was continued to the next meeting what impact it would have on the reconstruction process. Director Brown stated that the first step is the feasibility study with heavy public involvement and not moving ahead with a full -blown design without hammering out these issues. He explained that moving forward with the feasibility study and getting the surveyors out there will allow the Council to make informed decisions. Acting Mayor Siakel suggested that between now and the next Council meeting that the City reach out to the neighborhood and see what they do and do not want. She stated that to her, the City should do what can be done with minimal impact, improve the stormwater drainage and just move on. Jason Hicks, 5565 Harding Lane, stated that they experience a lot of stormwater run off issues in their yard. He asked if there was a minimum requirement for the width of the road and if a significant stormwater diversion system were put into place, where the water would go. Acting Mayor Siakel asked Mr. Hicks if he was interested in hooking up to City water. Mr. Hicks stated that he was offered that option when his road was resurfaced a few years ago and he did express interest, however there was a fairly organized effort by a number of the other neighbors who did not want City water. Councilmember Sundberg stated that she would like to try to schedule a neighborhood meeting rather than simply sending out a letter. She would a change for City staff to answer resident questions. She stated that she would like to know the resident opinions based on factual information. Director Brown stated that delaying will tighten the timeline but he understands the desire for more public input. Councilmember Labadie asked if the Council approved the feasibility study how long it would take to get the results back. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES SEPTEMBER 10, 2018 Page 9 of 11 Director Brown noted that it would come back before the Council for acceptance on December 10, 2018. Councilmember Labadie stated that she supports more neighbor feedback and neighborhood meetings, but noted that there will not be up to date, relevant information available at the meeting. City Administrator Lerud stated that time is critical and feels a critical piece of this would be a survey. He stated that he feels holding off on a decision for two weeks is probably the best approach. The Council discussed the option of moving this road project out to 2020 and replacing it with another to give time to consider the neighborhoods feelings. Mr. Piroyan asked why there was such an urgency with this project and noted that he had only found out about it a week ago. City Administrator Lerud stated that for the last six months the City has really put some thought into developing a multi -year Capital Improvement Plan. He stated that the Glen Road project is sort of an isolated project because it does not impact other work that is planned on other roads. He stated that there are two other projects that are similar, so the City has isolated those projects and looked at doing them next year. He stated if the project is put off too long then the City has the added expense of maintaining a failing roadway, which also needs to be considered. Director Brown stated that staff will meet on September 11, 2018 and try to work up a schedule for neighborhood input and bring it back to the next Council meeting. Engineer Fauske asked for clarification from the Council about what questions they would like answered at the neighborhood meeting. Acting Mayor Siakel stated that it should be communicated to the residents that their street has reached its life expectancy. The City is looking at doing infrastructure improvements that include a new road, stormwater management, and the possibility of City water. She feels the question should be asked, which of these services, if any, do the residents want. C. Approve a Resolution Requesting Hennepin County to Restrict Parking along Mill Street (CSAH 82) within the Shorewood City Limits Engineer Fauske stated that Hennepin County is scheduled to begin a mill and overlay project on Mill Street this fall, including a striped shoulder. She explained that the intent of the striping is to provide an on- street corridor for pedestrian and non - vehicular traffic. She noted that Hennepin County likes to get feedback on whether or not parking is intended to be allowed along this corridor. Staff is recommending no parking on both sides of the street. She stated that a letter was sent out to residents that would be affected if the Council adopts this resolution and two responses from residents have been included in the packet. Councilmember Johnson stated that he met with a resident of Mill Street as well as an Excelsior Councilmember to try to move forward to idea of a trail or sidewalk. He stated that this is a logical first step that makes a lot of sense to him. He stated that in his opinion, if the Council gets this wrong, it is an easy decision to take back. Joe Schneider, 21125 Christmas Lane, stated that he used to live in the Mill Street area and used to do a lot of biking on Mill Street. He stated that having a designated area where he could have been safe on the road would have been fantastic. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES SEPTEMBER 10, 2018 Page 10 of 11 Motion by Johnson, seconded by Sundberg, to Approve RESOLUTION NO. 18 -091, "A Resolution Requesting Hennepin County Restrict Parking Along Mill Street (CSAH 82) Within the Shorewood City Limits." Motion 4/0. D. Approve a Resolution Allowing the Property Located at 21125 Christmas Lane to Connect to Chanhassen Municipal Water and the Water Connection Agreement with Joseph N. Schneider, 21125 Christmas Lane Engineer Fauske stated that Mr. Schneider would like to hook up to a municipal water system and the City does not have any available in close proximity to his residence. Staff is recommending approval. Siakel moved, Johnson seconded to Approve RESOLUTION NO. 18 -092, "A Resolution to Allow the Property Located at 21125 Christmas Lane, Shorewood, MN to Connect to the City of Chanhassen Municipal Water, and Approve a Water Connection Agreement with Joseph N. Schneider, 21125 Christmas Lane, PID 3511723440005." Motion carried 4/0. Acting Mayor Siakel recessed the meeting at 8:56 p.m. and reconvened at 9:01 p.m. 9. GENERAL/NEW BUSINESS A. Adopt the 2019 Preliminary General Budget and Levy Finance Director Rigdon noted that the preliminary budget and levy needs to be submitted to Hennepin County by September 30, 2018. He stated that overall there is an increase of one point four percent to $6,319,948. He reviewed some of the personnel related assumptions: a part -time employee that will be shared between Administration and Planning; pay step increases; cost of living adjustment three percent; a ten percent increase in health insurance premiums; increase in employer contributions towards insurance premiums; and modification of the Public Works Department. He stated that the City is looking at an increase in revenues of $213,997. He explained that to balance the budget, staff is proposing the use of reserves in the amount of $46,416, which is significantly lower than what was used in 2018. He stated the property tax levy is $5,530,322 which is about three percent higher than 2018. Labadie moved, Sundberg seconded, Adopting RESOLUTION NO. 18 -093, "A Resolution Adopting the Preliminary 2019 General Fund Operating Budget and Property Tax Levy." Motion passed 4/0. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff Other Director Brown stated that sealcoating has been completed and they are beginning to sweep up the rock. Engineer Fauske stated that she had a number of updates for the Council. She stated that Yellowstone Trail is once again open. She explained that the barricades have been moved to the side and she has verified that they will be removed completely by tomorrow. She stated that she remained in close communication with the bus company and she did not receive any indication that the buses had any issues going through the area. She stated that the contractor has moved out to Shorewood Lane and the project is moving along well and are anticipating pouring curb next week. She stated that Century Link has not completed their work on CITE' OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES SEPTEMBER 10, 2018 Page 11 of 11 Riviera Lane, but the City's contractor is able to work around them. She stated that the Xcel pole is still at Mann Lane and they have given the City the timeline of moving the pole sometime the week of September 24, 2018. She stated that she is anticipating bringing a change order to the Council because of this delay. She stated that this afternoon she received some e -mails notifying her of a petition that she was included in called, "Make Minnetonka High School Pedestrian and Bicycle Friendly ". She will keep the Council updated on this issue. City Clerk Thone stated that absentee voting will begin on September 21, 2018 at City Hall. B. Mayor and City Council Acting Mayor Siakel expressed her appreciation to staff because the Council ended up doing a lot of listening tonight and she knows that it made for a very long day for them. 11. ADJOURN Johnson moved, Labadie seconded, Adjourning the City Council Regular Meeting of September 10, 2018, at 9:10 P.M. Motion passed 4/0. ATTEST: San ie Thone, City Clerk