03-11-19 CC WS MinutesMayor Zerby called the meeting to order at 6:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Labadie, Siakel, Sundberg and Johnson (arrived
at 6:06 p.m.); City Administrator Lerud; Planning Director Darling; Director of Public
Works Brown; and, City Engineer Fauske
Sialkel moved, Labadie seconded, approving the agenda as presented. Motion passed 410.
2. ISLAND STREET PROJECT/MINNETO-16'. "&
City Administrator Lerud explained that a few months ago, the City starting hearing talk that
Minnetrista was upset that the City was planning to do their own street project. He said a few
years ago when Minnetrista had planned to redo their roads and there was an attempt for the two
cities to coordinate the schedule so the entire island roads could be done in the same construction
season. He stated that the City was not prepared to do the project at the time, so Minnetrista
moved forward with their own project. He stated that recently, the City had met with Minnetrista
staff and their pavement management specialist who proposed a few options for proceeding. He
reviewed the three options presented and approximate costs. He stated that staff is looking for
direction from the Council as to how they would like to proceed.
Councilmember Siakel asked if Minnetrista had paid the City of Mound when they drove through
their newly constructed roads. Public Works Director Brown stated that he did not believe they
paid a fee.
Councilmember Siakel stated that she is surprised by the request for the fee for our City to drive
through another City. She stated that since WSB are the engineers for both cities she does not
understand why it was never mentioned when there was discussion of moving projects forward
or delaying them. She stated that she has no problem with being a good neighbor but feels this
is overly generous especially because she does not think they paid a fee to Mound when they did
their work. Public Works Director Brown stated that he can check into whether a payment was
made.
Councilmember Sundberg confirmed that City Administrator Lerud was recommending the first
option from his memo.
Councilmember Siakel asked why City Administrator Lerud was recommending throwing in
sealcoating as well, because, to her, that is regular maintenance. City Administrator Lerud stated
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MARCH 11, 2019
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that his reasoning was that he wanted to avoid arguing with Minnetrista in nine years about the
road and felt this would be a way to have a clean slate.
Councilmember Johnson arrived at the meeting.
Councilmember Labadie stated that she is concerned about the precedent this may set because
for almost any road project, the argument could be made that the equipment is driving on other
city's roads.
Public Works Director Brown stated that there had been a rumor that they were planning to post
their roads with a load restriction of 4 ton only, which was why they put together a meeting with
the city administrator and public works director of Minnetrista to see if it was just a rumor. He
stated that they admitted that the Council was considering this change. He explained that if
Minnetrista did this, the contract costs for the project would be very high which is why they
expressed to them that the City understands the wear and tear on a new roadway and that they
wanted to work with Minnetrista.
Councilmember Labadie asked what the procedure would be to alter their load restrictions and
asked whether they would have the authority to do that. Public Works Director Brown stated that
he believes this particular roadway can be done by ordinance provided it is not a State Aid
roadway.
Councilmember Labadie expressed concern that this is a very discretionary measure because it
uses terms like the City will "review ", "limit damage ", "repair ". Councilmember Johnson stated
that he questions how the damage may be proven to be the City's fault because of the project
and not garbage trucks.
Councilmember Sundberg stated that she does not see this as a good neighbor approach but
rather a way to avoid a fairly obvious threat from them regarding the load restriction. She does
not want residents to get caught in the middle of a conflict between the two cities.
The Council directed staff to present the option of a haul road fee and sealcoat to Minnetrista.
City Administrator Lerud suggested that there may be a way of making the examination of the
road more objective, so he will do some research. Councilmember Siakel asked Public Works
Director Brown to inspect the road ahead of the project and suggested that he even take video
footage of it.
3. DISCUSS PROPOSED CHANHASSEN WATERMAIN EXTENSION
City Engineer Fauske stated that last September, the City allowed the resident at 21125
Christmas Lane to hook up to water service from the City of Chanhassen. She stated that after
the permission was given, Chanhassen decided to take a step back and look at the whole area
because this was the third property in the area that has requested a water service connection.
She noted that Joe Schneider, the resident at 21125 Christmas Lane is present at tonight's
meeting if the Council has any questions for him. She stated that if the two cities decide to move
forward with a watermain extension that staff is suggesting a Joint Powers Agreement (JPA).
Councilmember Sundberg asked if there may be any problems getting a JPA. City Engineer
Fauske stated that she did not think there would be an issue with a JPA. Public Works Director
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MARCH 11, 2019
Page
Brown gave an overview of other areas of the City that utilize and are served by Chanhassen
water services.
Joe Schneider, 21125 Christmas Lane stated that he knows all of his neighbors and noted that
the two closest to his home are connected with the pipes off of Holly Lane. He stated that this
originally started as a small thing to hook up two homes and then turned into a watermain
extension for seven homes. He noted that he thinks what Chanhassen is asking for is reasonable
and that he is also willing to help clean up the easement situation that have showed up. He stated
that this has a sense of urgency for him because he has a new home that will be ready for
occupancy in about a month. He stated that he does not want to refurbish the existing well on
the property.
Mayor Zerby asked if this could be turned around and brought back to the Council at their March
25, 2019 meeting.
City Engineer Fauske stated that they will try to turn it around that quickly but does not want to
miss anything. Public Works Director Brown stated that there are some details that will have to
be included such as where the connection fee goes and who reads the meter.
The Council expressed support for the proposed watermain extension.
City Administrator Lerud stated that the ROWay on -line permit is up and suggested that staff show
it to the Council now rather than extending the Council meeting later.
City Engineer Fauske explained that the ROWay is the right of way on -line permit application
program that is available in the On -line Forms and Permits section of the City's website. She
gave a brief overview of the ROWay application and the active permit map available.
Mayor Zerby suggested that a link to the ROWay map be made available on the website so people
do not have to try to dig around for it. He suggested that staff, especially Public Works, be trained
to use this information so they are aware when work is going on and if it is what the permit is
actually for.
City Engineer Fauske noted that when someone fills out an application there is an automatic e-
mail generator that sends notification to her and Public Works Director Brown.
Councilmember Siakel noted that the dates listed make it appear that the projects will be lasting
for months and suggested finding a way to narrow the timeframe of the work down so people that
may see this information aren't worried.
Johnson moved, Siakel seconded, Adjourning the City Council Work Session Meeting of
March 11, 2019, at 6:47 P.M. Motion passed