04-22-19 CC WS MinutesCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS
MONDAY, APRIL 22, 2019 6:30 P.M.
MINUTES
Mayor Zerby called the meeting to order at 6:30 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, and Labadie; City Administrator Lerud;
Planning Director Darling; Director of Public Works Brown; and, City Engineer
Fauske
Absent: Councilmembers Siakel and Sundberg
B. Review Agenda
Johnson moved, Labadie seconded, approving the agenda as presented. Motion passed
3/0.
2. 2019 Street Overlay Project, City Project 19 -02
Public Works Director Brown stated that based on information received from the archeologist, the
planned street reclamation projects on the islands are on hold until there is clarification on next
steps for the project. He stated that the roads this year really suffered over the winter time and
staff has discussed the idea of overlaying several streets to improve rideability and extend the life
of the road until reconstruction or reclamation. He stated that they would like the Council to
consider: Birch Bluff Road from Grant Lorenz to the eastern City boundary; Edgewood Road from
Howard's Point Road to Grant Lorenz Road; Lake Linden Drive from the southwest entrance to
Cub Foods Lot to Yellowstone Trail; Country Club Road from 100 feet south of Echo Road to 100
feet south of Mary Lake Trail; Excelsior Boulevard from St. Alban's Bay Road to easterly City
boundary. He stated that staff is recommending the $280,000 budgeted for sealcoating in 2019
and the $285,000 budgeted in 2020 be reallocated to the 2019 bituminous overlay program.
Councilmember Johnson asked if moving these projects forward would postpone other projects
that are next in line, such as a reconstruction project for Edgewood Road. Public Works Director
Brown stated that this project would not delay any of the roads in the CIP and the money will not
be wasted because some of these roads will need to be strengthened in the meantime to get
them to the point where they can be reconstructed. He stated that the material that will be put
down to strengthen the roads and will be recycled as part of the reclamation on the future projects.
Mayor Zerby stated that he knows that Edgewood Road residents have expressed interest in
having water services, so he is happy to hear that this will not push out that project for those
residents.
Public Works Director Brown stated that he thinks the City may need to be more conservative on
the use of the roadway funds and some projects may need to be done as a reclamation project
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 22, 2019
Page 2 of 3
rather than a reconstruction project. The Council discussed upcoming reclamation and
reconstruction projects in the City and the trend for increasing prices.
Public Works Director Brown stated that the City has started doing directional boring projects for
water hook ups which opens up the door for the possibility of hooking up during a reclamation
project rather than only be an option during a full reconstruction project.
City Administrator Lerud stated that the City will have significant infrastructure costs between now
and 2027. He stated that the City will be bonding for a great deal of that work, but the plan calls
for no debt to be issued after 2026, and the infrastructure CIP program will be self - sufficient with
property tax dollars, municipal state aid money, and the franchise fees.
Mayor Zerby asked about pushing some projects forward.
Public Works Director Brown stated that is where it can cause trouble because of the new
communication policy. He stated that staff can push these projects forward but it is hard to get
the process completed and not drop the ball with communication and design. He reminded the
Council that what is being proposed tonight is switching one maintenance item for another
maintenance item.
Councilmember Labadie asked if the proposed roadways were chosen based on the number of
people that could benefit, state of deterioration, or number of complaints. Public Works Director
Brown explained that staff considered all three factors that she mentioned when making their
recommendation.
Councilmember Labadie asked how long Lake Linden Drive will be affected as part of the mill and
overlay project. Public Works Director Brown stated that it will be passable during the construction
process but should only take one or two days from start to finish.
Councilmember Johnson stated that he expects residents to ask about Strawberry Lane.
Councilmember Labadie stated that someone brought up Strawberry Lane to her this morning.
Public Works Director Brown stated that the big picture is that this current proposed project is
simply trading maintenance projects and Strawberry Lane in not schedule for a few years.
Councilmember Johnson stated that he believes the people in the room understand that point but
is unsure if the public will understand the bigger picture.
City Engineer Fauske noted that one thing that will be needed is right -of -way and acquisition
easements for Strawberry Lane. Councilmember Johnson suggested that this information be
communicated to residents.
Mayor Zerby stated that he thinks it will be a good idea to put a Strawberry Lane update on the
website that outlines the steps the City is taking to make those improvements. He asked if
Cardinal would also be added to the project list for 2019. Public Works Director Brown noted that
this item will be on the regular Council agenda tonight.
Johnson moved, Labadie seconded, Adjourning the City Council Work Session Meeting of
April 22, 2019, at 7:OOP.M. Motion passed 3/0.
Sandie Thane, City Clerk