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07-22-19 CC Reg Mtg MinutesCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JULY 22, 2019 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby called the meeting to order at 7:05 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel, and Sundberg; City Attorney Keane; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; and, City Engineer Fauske Absent: None B. Review Agenda Sundberg moved, Labadie seconded, approving the agenda as presented. Motion passed 5/0. 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Siakel moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Regular Meeting Minutes of July 8, 2019 B. Approval of the Verified Claims List C. Accept Developer - Installed Improvements on Vine Hill Road: 19285 State Highway 7 (Starbucks) RESOLUTION NO. 19 -071, "A Resolution Accepting the Ownership and Maintenance of Developer - Installed Improvements in the Vine Hill Road Constructed in Conjunction with the Development of the Site Located at 19285 State Highway 7." D. Update Mobile Communications Policy E. Accept Proposal for Entry and Security System F. Election Judge Compensation Rates, Adopting RESOLUTION NO. 19 -072 "A Resolution Approving Election Judge Compensation Rates." G. Accept Proposal for Fire Suppression Repairs: City Hall CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 22, 2019 Page 2 of 6 H. Accept Contract for Uniforms Public Works Motion passed 5/0. 3. MATTERS FROM THE FLOOR Janet Sylvester, 27110 West 62nd Street stated that she has e- mailed the City quite often on the sewer back -up issue and wanted to give an update in person. She stated that she spoke with Matt from Met Council last Friday and was told that it is still under investigation and they were trying to figure out if they had done anything wrong. She told him that they had put 1,000 gallons of raw sewage in her house so somebody did something wrong. She stated that Matt from Met Council stated that they are looking into other parties that may be involved to see who may be liable. She stated that it has been over a month that half of their home is trashed down to the studs and subflooring. She asked if the City had any additional information on her situation. Public Works Director Brown stated that he heard for the first time today that Met Council was looking at other parties in this situation. He stated that the Met Council has not contacted the City nor included them in their investigation at this point. He stated that his understanding is that this situation involved infrastructure that was solely owned by the Met Council. Mayor Zerby asked how long claims typically took when they involve the Met Council. Public Works Director Brown stated that he would think within two to three weeks there should be a good handle on the cause and effect. He stated that he did not think there was much question as to what the cause was in this situation. Mayor Zerby asked if there was a way for the City to intervene and try to get some more immediate answers from Met Council. City Administrator Lerud stated that he can contact them and will let Ms. Sylvester know what he finds out. Mayor Zerby expressed his sympathy for Ms. Sylvester's situation and assured her that the Council and staff would work hard to try to help get her some answers from the Met Council. Councilmember Johnson asked how many homes on her street were impacted in this situation. Ms. Sylvester indicated eight to ten homes were impacted street including her street and three on Aster Trail but noted that the new home near her was not impacted. She stated that she knows that at least two other homeowners have contacted Met Council and have gotten the same answer that the situation is still being investigated. Public Works Director Brown suggested that Ms. Sylvester consider contacting her State Representative to get some assistance with Met Council. 4. PUBLIC HEARING - NONE 5. REPORTS AND PRESENTATIONS - NONE CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 22, 2019 Page 3 of 6 6. PARKS A. Report by Commissioner Rock on July 9, 2019 Parks Commission Meeting Commissioner Rock gave a brief overview of the July 9, 2019 Parks Commission Meeting. He stated that they have asked staff to look into the possibility of a board painting party for the hockey boards at Cathcart Park. He stated that the Parks Commission toured Manor, Southshore, and Silverwood Parks. He reviewed some of the items discussed at each park. Councilmember Labadie asked if the Parks Commission was actively trying to recruit use for the greenspace at Silverwood Park because it was suggested that Tonka United Soccer be contacted. Councilmember Johnson stated that he can answer that question because it was his idea. He stated that he suggested that Tonka United be contacted and suggest that this greenspace could be used for K -2 soccer. He noted that when his daughter played, they practiced over in Carver County at Roundhouse Park and felt this would be a possible way for them to utilize the space and be closer. Councilmember Labadie stated that she likes the idea to utilize the space for soccer fields. She asked if there had been an update on the condition of the pond in Manor Park. Planning Director Darling stated that the City is working with Barr Engineering to do a bathymetric survey. She stated that the City is also looking at algaecides and would contract to have Alum treatments for the pond in August and September with more to follow next year. Public Works Director Brown stated that they are looking at doing an herbicide and alum treatment in August and September and noted that the cost is more reasonable than anticipated, so they are also looking at a contract to provide these services in the future. He stated that he has suggested that Barr Engineering come to a future Council work session and present the results of the bathymetric survey on Manor Pond. Mayor Zerby suggested that the meeting regarding Manor Pond happen on site again in order to give the residents an opportunity to also hear the information and ask questions. Councilmember Siakel stated that she had not been out to Manor Pond recently and asked about its conditions and noted that the Council had committed to residents that the City would take action on their pond issues. Councilmember Labadie stated that she agrees with Mayor Zerby's suggestion to open up the meeting with Barr Engineering to the community group. City Administrator Lerud stated that when the final report comes from Barr Engineering, he will send it out to the community group and also let them know when the Council meeting is scheduled to discuss it. B. Change Order #1 for Badger Park Playground Project Planning Director Darling stated that the contractor found electrical conduit buried that has all the wiring for the field lighting. She stated that the conduit is too shallow and will no longer meet code CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 22, 2019 Page 4 of 6 at its current depth. She explained that the site contractor was unable to complete the trenching work, so the City found an electrician that was willing to do the work. She apologized for this being an after the fact change because of the timing. Councilmember Sundberg asked if the conduit being installed so shallow was a mistake on someone's part. Public Works Director Darling stated that it was okay for the way the lights were originally put in but with the change in grading, it would be too shallow. She stated that there were not plans that showed where the conduit was located, so they could not have planned for this prior to construction. Councilmember Johnson stated that he commends staff for taking action in order to avoid increased project costs and delays, but suggested that there be a conversation at the annual retreat about the possibility of having a certain dollar amount where staff is allowed to make decisions without needing to bring it before council every time. Councilmember Siakel stated that there is already a policy like that in place and believes the allowed amount is $7,500. Sundberg moved, Johnson seconded, To Approve RESOLUTION NO. 19 -073, "A Resolution Accepting Change Order Number One to Resolve Unexpected Electrical Complications at the Badger Park Playground Project, City Project 19 -01." Motion passed 5/0. 7. PLANNING A. Report by Commissioner Gault on July 2, 2019 Planning Commission Meeting Commissioner Gault gave a brief overview of the July 2, 2019 Planning Commission Meeting. He commended Planning Director Darling for all the work she put into the ordinance amendment for accessory structure. B. Ordinance Amendment Accessory Structure Planning Director Darling explained that this amendment removes the requirement for conditional use permits for accessory structures over 1,200 or 1,000 square feet, but noted that the same standards would be required. She gave a brief overview of the other proposed changes and language clean -up throughout the document. She stated that the Planning Commission and staff recommend approval of the proposed changes. Johnson moved, Siakel seconded, Approving ORDINANCE 567, "An Ordinance Approving an Amendment to Section 1201 (Zoning Regulations) of City Code to Remove the Requirement for a Conditional Use Permit for Oversized Accessory Building." Motion passed 5/0. Johnson moved, Siakel seconded, Approving RESOLUTION NO. 19 -074, "A Resolution Approving Publication of Ordinance No. 567 by Title and Summary." Motion passed 5/0. 8. ENGINEERING /PUBLIC WORKS CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 22, 2019 Page 5 of 6 9. GENERAL /NEW BUSINESS 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. June General Fund Report Finance Director Rigdon noted that the report is for January through June of 2019. He gave a brief overview of the revenues and expenditures through June. There was a consensus of the Council to accept the General Fund report. 2. Investments 2nd Quarter 2019 Report Finance Director Rigdon noted that the investments are handled on the basis of safety, liquidity and yield or the SLY method. He gave a brief overview of the investments for the 2nd quarter of 2019. Mayor Zerby stated that he appreciates that the City has gotten about 100,000 dollars from their investments this year and hopes that will continue through the remainder of the year. Other Public Works Director Brown reported they have slacked off in pumping Mary Lake because Lake Linden is at its brink and cannot have any more water added to it. He stated they are hopeful the dry weather will allow for some natural percolation to bring both water bodies down to a more normal water level. He explained the Amesbury well SCADA project is complete and was very successful. He stated when the alum and herbicide treatments are scheduled for Manor Pond he will make sure an e-mail is sent out and it is published on the website so people are aware. He stated there is a lot of anticipation around the Tour De Tonka event and noted that Public Works began patching today along the route and will continue that work throughout the weekend now that there has been some dry weather. He noted the No Parking signage in the Shorewood Pond community has been completed. He explained the patching in the Glen Road area is almost completed. Mayor Zerby stated he had e- mailed Public Works Director Brown about the cell towers and asked if there was any information on that issue. Public Works Director Brown explained he spoke to the consultant from Owl Engineering and determined that both cell towers are well within the safety limits for electromagnetic frequency radiation. He noted that this will be inspected annually. City Engineer Fauske reported the striping contractor has been out working in the City. She stated that there was a good turnout for the Open House for the 2019 Mill and Overlay project. She explained they are working to get some of the frequently asked questions posted to the website for people that were unable to attend. She stated that the contractor has indicated that the work would start in early September but there is not a specific schedule at this time. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 22, 2019 Page 6 of 6 City Administrator Lerud asked how the Council would like to proceed following up on the presentations made at the Council Work Session. Councilmember Sundberg stated that she would like to have a work session discussion about it in order to be able to go into more detail. City Administrator Lerud explained that he would like to conduct reference checks and also wondered if the Council had questions that time did not allow for this evening. He will look into scheduled a work session in August for this discussion. B. Mayor and City Council 11. ADJOURN Johnson moved, Labadie seconded, Adjourning the City Council Regular Meeting of July 22, 2019, at 7:39 P.M. Motion passed 510. ATTEST: z: a - Scot rby, Mayor Sandie Thone, City Clerk