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10-28-19 CC Reg Mtg MinutesCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 28, 2019 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Those in attendance recited the Pledge of Allegiance A. Roll Call Present. Mayor Zerby; Councilmembers Labadie, Siakel, and Sundberg (arrived at 7:04 p.m.); City Attorney Keane; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon; Planning Director Darling; and, City Engineer Fauske Absent: Councilmember Johnson B. Review Agenda Labadie moved, Siakel seconded, approving the agenda as presented. Motion passed 3/0. 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. He stated that the city received two grants totaling around $36,000 and thanked staff for their efforts to secure this money for the city. Siakel moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Work Session Minutes from October 15, 2019 B. City Council Regular Meeting Minutes from October 15, 2019 C. Approval of the Verified Claims List D. Accept Hennepin County Organics Recycling Grant E. Grant Agreement with Metropolitan Council Environmental Services for Improvements of Publicly Owned Infrastructure, RESOLUTION NO. 19 -098, "A Resolution to Enter into a Grant Agreement between the City of Shorewood and the Metropolitan Council Environmental Services for Improvement of Publicly Owned Infrastructure." F. Approval of 2019 Audit Engagement Letter G. Accept Improvements and Authorize Final Payment for the 2018 1 &1 Abatement Project, City Project 18 -12, RESOLUTION NO. 19 -099, "A CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 28, 2019 Page 2 of 4 Resolution Accepting Improvements and Authorizing Final Payment for the 2018 1 &1 Abatement Project, City Project 18 -12." H. Approve New Hire for Planning Technician Motion passed 3/0. 3. MATTERS FROM THE FLOOR Matt Doepke, 20350 Excelsior Blvd stated that he would like to propose an amendment to the short -term rental ordinance that was put in place in 2016. He stated that he would like to see the ordinance amended to allow short term rentals in a shared living situation. He gave examples of how he thinks this amendment could benefit residents in the City. 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS 6. PARKS A. Report of Commissioner Gallivan on October 8, 2019 Park Commission Meeting Parks Commissioner Gallivan gave an overview of the October 8, 2019 Park Commission Meeting as reflected in those minutes. 7. PLANNING 8. ENGINEERING /PUBLIC WORKS A. Accept Chaska Road Traffic Study City Engineer Fauske explained that the first draft of this traffic study was done last November and was based on July traffic information. She stated that Council had requested that it be sent back and traffic data be captured while school is in session. She noted that traffic counts were not conducted during the winter months because of the narrowing of roadways due to snow placement. She stated that the data was gathered during the last week of school which did include additional traffic volumes. She noted that the report also includes updated crash history information. She reviewed the identified issues and recommendations from the traffic studies for the Council to consider in both the short-term and the long -term. Mayor Zerby stated that there is an average of eight incidents a year happening in this corridor. He stated that one of the ideas to improve safety was lighting and asked if there was a light at the intersection of Highway Seven and Chaska Road. City Attorney Keane stated that there is not a light at that intersection. Mayor Zerby noted that that the crash information does not say what time of day the incidents are happening which he believes would be beneficial. He stated that he thinks the City should talk to the State and see what their thoughts are regarding this intersection. City Engineer Fauske asked if the Council would like clarification on the report or just to have staff follow up. Mayor Zerby CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 28, 2019 Page 3 of 4 noted that he would like to have clarification on the time of the crash incidents. Councilmember Sundberg stated that she would also like to know if there is a back -up as people are exiting. Mayor Zerby stated that he did not think it needed to be an agenda item, but could just be a memo sent to Council will the additional information they have requested. Councilmember Siakel asked about the driver awareness signs. City Engineer Fauske explained that the driver awareness signs would be something like the flashing speed awareness signs. B. Miscellaneous City Drainage Structure Repairs City Engineer Fauske explained that Public works has identified four drainage structures in need of repair. She noted that there has been some difficulty in getting pricing from contractors because of the time of the year. She stated that the City got a quote from Minger Construction of a not to exceed $20,000. Sundberg moved, Siakel seconded, Adopting RESOLUTION NO. 19 -100, "A Resolution Accepting Quote and Awarding Contract for the Drainage Structure Maintenance." Motion passed 4/0. 9. GENERAL /NEW BUSINESS 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. September 2019 General Fund Budget Report Finance Director Rigdon gave a brief overview of the General Fund budget report through September 2019. He noted that that the second half of the property taxes will be received in December. He stated that he is expecting a budget surplus between one hundred and two hundred thousand dollars by year end. Other City Engineer Fauske reported that the mill and overlay project has been finished other than some cleanup work off the roadways. She stated that the crews that were working on the Vine Hill culvert did not get as far along as they had hoped last week and are still working. She stated that the hope is that they will be finished up tomorrow so the road can be reopened. Mayor Zerby asked if the roadways had been painted yet. City Engineer Fauske stated that because the weather is heading for a cold snap this week, she will need to contact some striping contractors and see if they are available and what the cold temperatures will mean to getting that work completed. Planning Director Darling updated the Council on the park projects at Freeman Park and Badger Park. She noted that because of the temperatures, it is not looking promising to complete the poured -in -place rubber surface installed for the playground this year. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 28, 2019 Page 4 of 4 Councilmember asked what would happen over the winter if the poured in place surface is not installed this year. Planning Director Darling explained that the park would remain closed over the winter if the surface is not installed. City Administrator Lerud explained that the City received notice from Hennepin County that the City was awarded the Tree Canopy grant for 2020. He noted that this money will be used for tree removal and replanting. He stated that the funds will also be used to improve the City's record keeping for the tree inventory. He stated that per Public Works Director Brown, the pumping at Mary Lake is continuing and are hoping to finish pumping for the season by the end of this week. Mayor Zerby asked if there had been any progress on the Public Works building roof. City Administrator Lerud stated that he believes the spec is being worked on, but noted that it will be an extra project. B. Mayor and City Council Councilmember Labadie asked about the Tree Canopy grant. She asked if the tree removal would be mainly focusing on trees that have been identified as dying or if it will focus on ash trees. City Administrator Lerud stated that it will be exclusively be for ash trees. Mayor Zerby stated that the City had received the Most Engaged Residents award for Partner in Energy efforts because the City signed up the most residents for wind energy, per capita, for than any other participating city. 11. ADJOURN Sundberg moved, Labadie seconded, Adjourning the City Council Regular Meeting of October 28, 2019, at 7:26 P.M. Motion passed 4/0. ATTEST: �* Sco erby, ay r Sa die Thone,'City Clerk