04-13-20 CC WS Mtg MinutesCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS
MONDAY, APRIL 13, 2020 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION MEETING
Mayor Zerby called the meeting to order at 6:00 P.M.
Due to the Centers for Disease Control's recommendation regarding limiting the number of people
present at a meeting, and pursuant to MN Statute 13D.02, the Shorewood City Council met via
electronic means.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel, and Sundberg; City
Attorney Keane; City Administrator Lerud; Finance Director Rigdon; Planning
Director Darling; Director of Public Works Brown; and City Engineer Budde.
Absent: None
B. Review Agenda
Johnson moved, Siakel seconded, approving the agenda as presented.
Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed.
2. CIP DISCUSSION
City Administrator Lerud stated that on March 9, 2020 staff presented a draft CIP infrastructure
plan for council comment and direction. He said staff had two takeaways from the meeting; first,
the Council was interested in moving Strawberry Lane and the associated stormwater work up in
the schedule. The second takeaway was needing a plan to address the roads that are not
scheduled in the next 10 year so that those roads do not fall into disrepair. He explained that staff
went back to the CIP to revise what was proposed in the earlier version. Lerud said the revised
plan calls for an additional $2 million of mill and overlay work on roads where there is no water or
storm sewer to be done in 2021. That work will ensure those roads are good for another 15 to 20
years.
City Engineer Budde gave a brief overview of the revised CIP schedule. He reviewed the
pavement ratings and some of the anticipated costs. He noted that Strawberry Lane has been
moved up to 2022, which staff believes is the earliest that project can be completed because of
the right -of -way acquisition that comes with this project. He reviewed the items that were removed
from the CIP.
Councilmember Johnson asked how the City will pay for the items in the CIP. Finance Director
Rigdon stated gave a brief summary of the ways these projects can be financed, including
increasing the levy as well as increasing utility rates. He stated that the CIP will be reviewed
CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
APRIL 13, 2020
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annually with the hope that some of the costs may be able to come down. He stated that the City
can complete these projects with adequate revenue in the utility funds and using street
reconstruction bonds.
Councilmember Sundberg asked what kind of overrun projections have been made for these
projects. City Administrator Lerud noted that an annual inflation factor of three percent that has
been included, as well as a 25 percent contingency. He reiterated Finance Director Rigdon's
point that this will be looked at annually and the Council can make decisions accordingly. He
stated that the biggest financing component is the street reconstruction bond project and noted
that there will be a public hearing for this at the first Council meeting in May.
Mayor Zerby stated that the biggest projects for this year are on Enchanted and Shady Island and
asked about the status of those projects. City Administrator Lerud stated that he has been told
that there will be an item for Council approval regarding final specifications and plans at the next
Council meeting. Public Works Director Brown stated that for that project, the City will need to
advertise for 21 days, so he hopes that bids would be awarded by early June. He noted that it
typically takes a contractor four to six weeks to get their bonding and insurance in place before
construction begins.
City Engineer Budde stated that he would estimate that the construction would last about a month.
City Administrator Lerud stated that this project was anticipated to be completed before school
buses resumed in the fall. Mayor Zerby expressed his concern with the very tight time frame and
asked staff to coordinate to make sure that the timelines are met.
Councilmember Johnson stated that although the financial impacts explained by Finance Director
Rigdon are high, two of the things that the Council hears about from constituents most frequently
are the condition of the streets and drainage. He stated that he feels this plan is a direct response
to the feedback the Council has gotten from residents.
Councilmember Labadie stated that she shares Mayor Zerby's concern about the timeline and
asked staff to make sure that they stay focused on the timeline. City Administrator Lerud agreed
that staff will keep an eye on the timeline and noted that this document will be brought back for
Council approval at an upcoming meeting. Mayor Zerby asked for a timeline of the upcoming
projects so it is easier for the Council to stay in the loop and knowledgeable about the projects.
3. ADJOURN
Labadie moved, Johnson seconded, Adjourning the City Council Work Session Meeting of
April 13, 2020, at 6:17 P.M.
Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed.
ATT ST:
S ott Zerby or
Sandie Thone, City Clerk