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12-14-20 CC Reg Mtg MinutesCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, DECEMBER 14, 2020 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel, and Sundberg; City Attorney Keane; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon; Planning Director Darling; Planning Technician Notermann; Director of Public Works Brown; and, City Engineer Budde Absent: None B. Review Agenda Siakel moved, Sundberg seconded, approving the agenda as presented. Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Labadie moved, Johnson seconded, Approving the Motions Contained in the Consent Agenda and Adopting the Resolutions Therein. A. City Council Work Session Minutes from November 23, 2020 B. City Council Regular Meeting Minutes from November 23, 2020 C. Truth in Taxation Meeting Minutes from December 7, 2020 D. Approval of the Verified Claims List E. Approve 2021 Non -Union Wages F. Approve 2021 AFSCME Contract Reopener G. Approve 2021 Council Meeting Schedule, Adopting RESOLUTION NO. 20- 124, "A Resolution Setting the 2021 Regular City Council Meeting Schedule for the City of Shorewood." H. 2021 Updated City Fee Schedule, Adopting RESOLUTION NO. 20-125 "A Resolution Adopting the 2021 City Master Fee Schedule, and ORDINANCE CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 14, 2020 Page 2 of 13 576, "An Ordinance Approving an Amendment to Section 1300.03 of Shorewood City Code Titled "Land Use Fees"." I. Accept Final Improvements Public Works Roof Project, Adopting RESOLUTION NO. 20-126, "A Resolution Accepting Improvements and Authorizing Final Payment for the Public Works Roof Replacement Project, City Project 19-06." J. Accept Donation from Bolton & Menk for Arctic Fever, Adopting RESOLUTION NO. 20-127, "A Resolution Accepting Donation to the City of Shorewood 2021 Arctic Fever Event." K. 2020 Audit Engagement Letter L. Holiday Schedule M. 2020 Deer Management Year End Summary Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. 3. MATTERS FROM THE FLOOR Petra Cripe, 450 West Lake Street, stated that she has an ongoing saga with her neighbor Gabe Jabour, who took down a fence at the end of the street. She explained that the fence was part of a CUP and has been working with Planning Director Darling for about the last eight months to try to have the fence replaced mainly for safety reasons for her son. She asked about the status on the fence replacement, when it is expected to be completed and how much time will be given to Mr. Jabour since it has already been eight months. She stated that she would also like to know about the other conditions within the CUP because her understanding is that none of the conditions were ever met. She stated that she feels this is a disservice to the Councilmembers who took the time to craft this CUP back in 1990. She listed examples of items that were included in the CUP that have not been done. She stated that she feels her family has been very patient in attempting to work with the City in order to enforce this CUP, and does not understand why it is not being enforced by the City. She stated that they have just been hearing excuses and would like to get some answers so she can stop bugging the Council. Mayor Zerby asked if any of the questions she had just asked had been answered via e-mail by Planning Director Darling. Ms. Cripe stated that her questions have not been answered and noted that she believes the latest excuse from Mr. Jabour has something to do with his welder having COVID-19. She asked if the City was planning to give him an infinite amount of time to complete this project. She stated that she hopes that Mr. Jabour is not just lying to the City to take advantage of them. She reiterated that there has been excuse after excuse for the last eight months and the fence has still not been put in place, even though the posts are all there. Mayor Zerby stated that his understanding is that the fence is in place and it is the gate that is all that is remaining. Ms. Cripe stated that this is not a standard gate and encompasses the entire road and is quite wide. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 14, 2020 Page 3 of 13 Mayor Zerby explained that the gate is on the entrance to Mr. Jabour's property according to Hennepin County property records. Ms. Cripe stated that she disagreed and noted that this is not officially the entrance to his property. She stated that his property does not have the address of 500 West Lake Street anymore and has been changed to 23400 Smithtown Road and the only signage to the property stating that it is the Minnetonka Dredge and Shorewood Yacht Club is off of 19 over near the regional trail. Mayor Zerby explained that a mailing address is different than the property address. Ms. Cripe stated that she doubts that is true and reiterated that the sign for his business is on Smithtown, not on West Lake Street. She stated that according to the CUP this location is not allowed to be an entrance and is only allowed as emergency egress. Planning Director Darling stated that she had spoken with the property owner earlier today and he showed her texts that he received today from his contractor. He explained that the gate will be metal which he expects to last longer than the wood gate that he had trouble opening. She noted that he had explained that the gate does need to be welded and they currently do not have the staff to complete the work because of COVID-19 cases. Ms. Cripe stated that according to the CUP it was very clear that the gate and the fence needed to be board on board wood, six feet high, and not a metal gate. She stated that she had asked Planning Director Darling for a picture of what they could expect and she was shown a picture of a board on board all the way across which is what is explicitly stated in the CUP. Mayor Zerby thanked Ms. Cripe for her comments. 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS A. Employee Service Awards L Larry Brown, Director of Public Works — 25 years ii. Greg Fasching, Light Equipment Operator -Utilities, Public Works —10 years On behalf of Council and the residents of Shorewood, City Clerk Thone presented service awards to Director of Public Works, Larry Brown for twenty-five years of service, and Light Equipment Operator — Utilities, Greg Fasching for ten years of service. She noted that each of them will receive a YETI Rambler Tumbler and small cash donation in recognition of their service. Mayor Zerby stated that it is unfortunate that in the times of COVID-19, the Council is not able to be together in person to honor these individuals and shared some of his experience serving with Public Works Director Brown. Councilmember Sundberg expressed her appreciation to Light Equipment Operator Fasching and Public Works Director Brown for their work in making the City look good. Public Works Director Brown shared how fortunate he is to be able to work with such a great team in the Public Works Department. Councilmember Siakel shared a story about "Sign -gate" and how Public Works got it straightened out and fixed. Mayor Zerby noted that Light Equipment Operator Fasching was not present for the meeting but wanted to point out that his mother also used to work for the City. Public Works Director Brown CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 14, 2020 Page 4 of 13 explained that Light Equipment Operator Fasching was busy responding to an emergency call and noted how dedicated he is to serving the City well. Councilmember Labadie thanked Public Works Director Brown and Light Equipment Operator Fasching. She noted that she cannot even say how many times she has received a -mails from Public Works Director Brown after hours or on weekends and noted that the Public Works Department is not simply a 9 to 5 crew. Councilmember Johnson also expressed his appreciation to Light Equipment Operator Fasching and Public Works Director Brown. B. Park Commission Service Award L Stephany Vassar, Park Commissioners On behalf of Council and the residents of Shorewood, City Clerk Thone presented a service award to former Park Commissioner Vassar. She shared examples of Commissioner Vassar's involvement in helping out at the Community Center as well as helping staff the front desk when necessary and noted that she has been an all-around valuable person for the City. Planning Director Darling stated that Commissioner Vassar was a wonderful addition to the Parks Commission because she had first hand, working knowledge of all of the parks, which was amazing. She noted that Commissioner Vassar always had great ideas for the parks and agreed that she will be missed around the City. Councilmember Labadie stated that Commissioner Vassar even took her children to neighboring cities parks and took notes while she was there. She would then bring that that information back to the Parks Commission. She noted that she also worked as an ice rink attendant and was an all-around asset to the City. C. City Council Service Awards i. Scott Zerby, Mayor ii. Kristine Sundberg, City Council Member On behalf of Council and the residents of Shorewood, City Clerk Thone presented service awards to Mayor Zerby and Councilmember Sundberg and noted that this was a bittersweet moment. She stated that both of them have been exceptional and professional and from her point of view, having working in many different cities, this particular Council has been the most excellent she has ever worked with. She stated that Mayor Zerby had a total of eighteen years of service to the City in various capacities and Councilmember Sundberg had a total of eight years of service to the City and has been heavily involved in the City's recycling and renewable energy efforts. Councilmember Siakel thanked Mayor Zerby for giving almost two decades of his life to the City and noted that he is really an advocate for the entire South Lake Area. She shared a few highlights that she feels were accomplishments for Mayor Zerby which included the trail plan and the Minnetonka Country Club. She noted that one thing she feels Mayor Zerby has always done well is listen to people and given people the opportunity and time to speak up and have time on the floor. She stated that Councilmember Sundberg has always been a balanced and thoughtful person. She stated that she has admired her work with elder care and advocating for older citizens and has numerous contributions to the City. She stated that she feels both Mayor Zerby and Councilmember Sundberg are A+ people and she has enjoyed serving with both of them. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 14, 2020 Page 5 of 13 Councilmember Labadie stated that it has been amazing working with Councilmember Sundberg. She explained that Councilmember Sundberg took her under her wing and showed her the ropes when she began. She stated that she respects Councilmember Sundberg's position on environmental issues, elder care and her overall contributions to the City. She stated that she feels Councilmember Sundberg went above and beyond the basic requirements as a Councilmember and immersed herself into everything that came before the Council. She stated that Mayor Zerby has left some very large shoes for her to fill as the incoming mayor. She stated that he has been a great mentor to her personally, but also to the entire Council and the City. She stated that she agrees with Councilmember Siakel's statement that he has been a leader for the entire South Lake Area. Councilmember Johnson stated that he has been on the Council for four years and all of the other Councilmembers have been mentors to him and encouraged him to think independently, which is one of the things he has appreciated about this Council. He stated that he likes that the Council can have differences of opinions but have respectful conversations. He explained that he thinks that "flavor" started at the top with Mayor Zerby. He stated that although the City is losing Councilmember Sundberg as a member of the Council, the work she does with elder care now, more than ever, will be extremely important and wishes her the best of luck with her continuing efforts. Mayor Zerby noted how important City Administrator Lerud has been to help the Council navigate difficult waters. He noted that City staff has been integral to the Council's success and really makes thing shine. He stated that he will miss working with the entire Council and commended Councilmember Sundberg for doing such a great job. He stated that Councilmember Sundberg has always encouraged the Council to think big and look at the bigger picture. The environmental stuff and alternative energy stuff she has worked on has been outstanding. He stated that she was always the one to remind the Council to be civil when things would get a little heated. He stated that he hopes she will continue her work with the elder care after her work on the Council is done. Councilmember Sundberg stated that it has been an honor to work with everyone on the Council, staff, Commissions, and citizens. She explained that she appreciated that even when there have been tough discussions and difficult decisions, for the most part, things have been handled respectfully. She stated that she wished everyone the best and assured the Council that she will always be there to support the City as time allows. She stated that she truly believes the City staff can be considered the A Team. She stated that this City has quality staff and is well taken care of by them. D. Metro Mosquito Control District Annual Report City Administrator Lerud noted that the memo included in the staff report speaks for itself and pointed out the summary of the number of inspections that they handle. He stated that residents can reach out to City staff if they have issues, but are also welcome to reach out directly to Metro Mosquito Control with their concerns. Councilmember Johnson stated that he has been thoroughly impressed with the Metro Mosquito Control group. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 14, 2020 Page 6 of 13 6. PARKS A. Report by Commissioner Gallivan on December 8, 2020 Park Commission Meeting Commissioner Gallivan thanked Councilmember Sundberg and Mayor Zerby for their years of service to the community and their leadership has not gone unnoticed. He gave an overview of the December 8, 2020 Park Commission meeting as outlined in the minutes. 7. PLANNING A. Report by Commissioner Gault on December 1, 2020 Planning Commission Meeting Commissioner Gault gave an overview of the November 17, 2020 and December 1, 2020 Planning Commission meetings as outlined in the minutes. B. Special Home Occupation Permit Location: 5740 Wood Duck Circle Applicant: Tasha Wagner Planning Technician Notermann gave an overview of the request by Tasha Wagner for a Special Home Occupation Permit to operate an in -home salon in her half of the duplex located at 5740 Wood Duck Circle. She explained that Ms. Wagner will provide typical salon services to clients one at a time, with a maximum of ten clients per day. She noted that all client parking will be off- street because Ms. Wagner has an extra hard surface on her driveway. She explained that there was some discussion at the Planning Commission surrounding COVID-19 protocols and Ms. Wagner already has training in this area from her work as a beautician. Staff and the Planning Commission recommend approval. Councilmember Johnson asked if the City had heard from her immediate neighbor on the other side of the duplex. Planning Technician Notermann noted that the City had only received one comment in support of the request, but it was not from the adjacent neighbor. Planning Director Darling stated that she had received some initial concern from the property owner of the adjacent property, because he thought there would need to be a variance applied in order to allow this Special Home Occupation Permit. She stated that she was able to explain to him that it is an allowed use in a residential neighborhood and what was allowed under the code and, he no longer had concerns. Siakel moved, Labadie seconded, Adopting RESOLUTION NO. 20-128, "A Resolution Approving a Special Home Occupation Permit for Property Located at 5740 Wood Duck Circle." Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. C. P.U.D. Amendment for Height Location: 5920 Club Valley Road Applicant: Gonyea Homes CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 14, 2020 Page 7 of 13 Planning Director Darling gave an overview of the request by Gonyea Homes for property located at 5920 Club Valley Road to amend the P.U.D. in order to allow the home to be taller than the allowed maximum height. She gave background information on the request in 2018 from Lennar and Gonyea for a P.U.D. amendment to allow forty of the walk -out lots to have taller homes to increase the variety of styles available throughout the development. She explained that this lot was not part of the original request because it was under contract for purchase in 2018. The original buyers have walked away from the purchase and the applicant is proposing a taller roof design. She reviewed the criteria taken into consideration as part of the request. Staff and the Planning Commission recommend approval. Councilmember Johnson asked if both of the adjacent homes were already built or under construction. Planning Director Darling stated that they are built and people are living in them. Johnson moved, Siakel seconded, Adopting RESOLUTION NO. 20-129, "A Resolution Approving an Amendment to the Minnetonka Country Club P.U.D. for 5920 Club Valley Road." Ms. Cripe asked for Planning Director Darling to read into the record the objection that was submitted. Mayor Zerby noted that the details on the objection were included in the meeting packet and available on-line. Councilmember Siakel assured Ms. Cripe that the full Council had read the objection. Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. D. C.U.P. for Fencing Location: 5730 Club Lane Applicant: Roger and Roberta Aronson Planning Technician Notermann gave an overview of the request for a C.U.P for a special purpose fence for property located at 5730 Club Lane. She explained that the request is to construct a six-foot privacy fence for the purpose of enclosing the applicant's rear yard and explained why a C.U.P would be required in this situation. Staff recommended approval and the Planning Commission recommended approval on a three to two split vote. She reviewed the conditions that were added by the Planning Commission. Councilmember Labadie asked about the recommendation from the Planning Commission and whether the City had received the requested letters of approval from the neighbors on each side of this home. Planning Technician Notermann stated that they were not included in the packet because she had received the letters over the weekend but noted that she had received letters of consent from both adjacent property owners. She noted that staff had not yet reviewed the landscape plan. Councilmember Labadie stated that it concerns her that there was a split vote from the Planning Commission regarding this item. She stated that she is also concerned that there were three separate reasons why this request was being made by the applicant. She stated that by changing the material to board on board, that issue has been addressed, but that still leaves two reasons for the setback and height. Commissioner Gault addressed the concerns raised by Councilmember Labadie and gave a more detailed account of the Planning Commission discussion and recommendation. He stated that CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 14, 2020 Page 8 of 13 this fence is proposed to be setback further than code requires and boundary fencing is allowed to be six foot high and explained that the only exception to the height is along Smithtown Road where the City has a four -foot height limit. Mayor Zerby stated that he agrees with Councilmember Labadie's comments and feels the intent of this is to keep the community open without large walls along property lines. He stated that he is having a hard time visualizing a six -foot -tall board on board fence along Smithtown Road. Roberta Aronson 5730 Club Lane, stated that their biggest concern is that their dog could get over a four -foot fence. She explained that their dog is a golden -doodle and weighs eighty pounds. She stated that he is not mean, but does have a deep bark and is concern that kids or others walking along Smithtown will be scared or startled by a dog lunging that way and be worried that he may get over the fence and come after them. Mayor Zerby noted that the City has a barking ordinance. Ms. Aronson stated that in their current rental his barking has not been a problem, but stated that his head will be able to be over a four - foot -tall fence which was their concern. Mayor Zerby stated that any time the City considers granting a variance they have to take a look at whether they are setting any precedents for other residents. Councilmember Siakel stated that she can understand why the Planning Commission had a split vote on this issue. She stated that she agrees with Mayor Zerby's comments regarding the possibility of setting a precedent for other similar requests. Commissioner Gault stated that in the boundary fencing language, there is an exception for the four -foot height along an arterial road. He noted that apparently Smithtown Road is designated as a collector and not an arterial, however it is basically the only way in and out which is why the Commissioners that voted in favor of this request and the majority felt an exception should be made. Planning Director Darling explained that Smithtown Road is designated as a collector road which would allow a four -foot -tall fence in a side abutting a public road or in a front yard, but if you wanted a taller fence or privacy fence it would have to be kept back thirty-five feet from the property line along Smithtown Road or Club Lane. Councilmember Labadie stated that this again looks at numerous exceptions with the height and the distance to the road. Ms. Aronson asked if the spirit of allowing higher fencing along arterial streets was because of the busyness of the street. She asked if there may be some leniency allowed because Smithtown Road is a busy street even though it is not officially designated as an arterial street because she thinks the argument could be made that it has some of the same "flavor" as an arterial street. Planning Director Darling read aloud the language from the code that Ms. Aronson is referencing. Councilmember Johnson stated that he is also struggling with this item and is not sure what the design of the actual fence will look like. He asked if it was completely board on board or if it would be board on board for the bottom four feet and then lattice for the final two feet. He stated that he would like to see a rendering of the final proposed design along with the landscaping plan and letters of support from the neighbors. He stated that he shares the same concerns as the other Councilmembers about the look and feel along Smithtown Road. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 14, 2020 Page 9 of 13 Ms. Aronson explained that the fence will be board on board because her understanding is that was it is approved by the City. Planning Director Darling explained that board on board is what has been approved to keep the design to keep the 25% open requirement. She explained that four feet of privacy fence and then lattice above is an alternative design possibility that she believes the applicant considered and discarded. Mayor Zerby stated that he thinks granting this will open a can of worms with other similar roadways throughout the City and explained that he cannot imagine seeing six -foot -tall wooden fences going up all along the City roads. Planning Director Darling explained the Council's options and noted that if they were planning to deny the request, she would recommend that they continue the request to next Council meeting in order to allow for a resolution to be drafted and in front of the Council with specific language. Labadie moved, Johnson seconded, to continue the request by Roger and Roberta Aronson, 5739 Club Lane to the December;28, 2020 Council meeting and direct staff to prepare a resolution in support of denial of the request. Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. E. Amendments to the Zoning Regulations Applicant: City of Shorewood Mayor Zerby commended Planning Director Darling for her hard work in taking a look at the City's Zoning regulations. Commissioner Gault noted that he wanted to echo Mayor Zerby's compliments to both Planning Director Darling and staff for the work they have undertaken in looking through the zoning regulations. Planning Director Darling gave a brief overview of the work done over the last year to amend and clean up the zoning regulations and noted that the Planning Commission recommended unanimous approval of the ordinance amendments. Councilmember Siakel complimented Planning Director Darling and the Planning Commission for taking on this tedious, but important work for the City. Siakel moved, Johnson seconded, Adopting ORDINANCE 575, "An Ordinance Approving Amendments to Section 1201 (Zoning Regulations) of City Code." Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 20-131, "A Resolution Approving Publication of Ordinance No. 575 by Title and Summary." Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed 8. ENGINEERING/PUBLIC WORKS 9. GENERAL/NEW BUSINESS CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 14, 2020 Page 10 of 13 A. Adopt 2021 Property Tax Levy and General Fund Budget Finance Director Rigdon gave an overview of the Council discussions surrounding the 2021 Property Tax Levy and General Fund Budget. He noted that the overall General Fund budgeted expenditures are$5,579,120, which is 3.3 percent higher than the 2020 budget. The General Fund Revenues are budgeted at $5,462,938, which is a 16.5 percent decrease from the 2020 budget, mainly due to budgeting directly into debt service funds, rather than budgeting transfers. He noted that the budget includes use of reserves in the amount of $193,482. The City's 2021 overall preliminary property tax levy is $5,973,743, which is two percent higher than 2020. Councilmember Siakel stated that she felt Finance Director Rigdon did a very nice job presenting this information at the Truth and Taxation hearing last week. Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 20-133, "A Resolution Adopting the 2021 General Fund Operating Budget and Approving the Property Tax Levy Collectable in 2021." Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. B. Adopt 2021 Shorewood Community and Event Center and Enterprise Fund Budget Finance Director Rigdon gave an overview of the recommended 2021 budgets for the Shorewood Community and Event Center as well as the Enterprise Funds. He explained that Enterprise Funds were funds that are supported by user fees: Water, Sewer, Storm Water, and Recycling. Johnson moved, Sundberg seconded, Adopting RESOLUTION NO. 20-134, "A Resolution Adopting the 2021 Shorewood Community and Event Center Budget and 2021 Enterprise Fund Budgets." Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. C. Adopt 2021-2030 Capital Improvements Plan and 2021 Capital Project Fund Budgets Finance Director Rigdon noted that the Council had discussed the proposed Capital Improvement Plan (CIP) a few times this year. He explained that a CIP provides an estimation of the timing and cost of future projects. Sundberg moved, Labadie seconded, Adopting RESOLUTION NO. 20-135, "A Resolution Adopting the 2021-2030 Capital Improvement Plan, and 2021 Capital Project Fund Budgets." Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. D. Letter of Intent with MetroNet City Administrator Lerud requested that this item be moved to the December 28, 2020 Council meeting. He explained that staff had a couple of suggested modifications to the letter, and they have not received a response from MetroNet in time for this meeting. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 14, 2020 Page 11 of 13 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. SCEC Year -End Report Park and Recreation Director Grout stated that 2020 started as a good year for the Shorewood Community and Event Center (SCEC) , however that came to a halt in March with the COVID-19 pandemic. She stated that the SCEC was closed from March 15, 2020 to June 15, 2020 and during that time staff took the opportunity to do some housekeeping, including painting, cleaning and organizing. She gave an overview of some of the activities and meetings that came back when the pandemic restrictions were lifted. She noted that staff is painting the interior doors and trim during the second, most recent closure. She stated that she is hopeful that 2021 will run more smoothly than 2020. 2. Update on Freeman Park Project City Engineer Budde stated that the work at Freeman Park is substantially complete and all of the pipe has been put into the ground. He stated that it has been stabilized for the winter and will have grass planted in the springtime as well as complete a few things that need to be fine-tuned with regard to grading and should be ready by early spring. 3. Woodside Road/Woodside Lane Street Project update Public Works Director Brown explained that the cul-de-sac at the end of Woodside was waiting for a special storm sewer design to address some drainage concerns in the area. He stated that they needed to wait for the Minnesota Indian Affairs Council to approve the change, which came back to the City about three weeks ago. He stated that the contractor was able to get out and install the storm sewer and the residents in the area are happy with the improvements. He stated that there will be a rain garden put in during the spring months, but they are excited about the existing improvements. He stated that there are also a number of homes that will hook up to City water, but they will be putting a halt to this activity until spring, because frost conditions are starting to prevail. Other Planning Director Darling stated that she recently received a call from the Planner for the City of Minnetrista to let her know that the parcel of property that is close to the City that is owned by the Masonic home is likely going to be developed into a lower density residential neighborhood. She stated that because it is currently owned by an institution it is guided as semi-public in the Comprehensive Plan so in order to develop it for a low -density residential development, they will have to amend their Comprehensive Plan and expects the City to receive a formal notice within the next few months regarding those plans. City Administrator Lerud stated that the bids for the storm water drainage and concrete work at the Public Safety building were opened last week. He noted that the bids were favorable and noted that the Excelsior Fire Board and the South Lake Minnetonka Police Department Coordinating Committee will be meeting this week to determine if they want to recommend that CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 14, 2020 Page 12 of 13 the EDA accept the bid for the project and if so, there will be an EDA meeting immediately following the Council meeting on December 28, 2020. Mayor Zerby stated that he has noticed the No Outlet signs that Public Works has been putting up around the City which he thinks is very helpful and much appreciated by the residents. He asked about the new Tonka Bay buildings that are going in next to the Public Works facility. Public Works Director Brown stated that he has been in touch with the Tonka Bay City Engineer regarding that project and knows that they are finalizing the foundations for the second building and starting to get the first floor at ground level in for both of the buildings. He stated that from the City's viewpoint, there was the issue of looking at replacement of a short section of utilities so once everything is developed there is not a larger cost. He stated that the Tonka Bay Engineer is keeping this item at the front of the contractors work list. Councilmember Johnson asked about when the City will flood the ice rinks. Public Works Director Brown stated that after one to two nights of colder weather, the City starts getting a -mails asking why the City has not made ice yet. He explained that when they pull water from the hydrants it is about fifty-five degrees and when they start flooding rinks, if there has not been enough frost, they end up warming things up by putting the fifty -five -degree water on the ground. He stated that they need two weeks of weather that is cold enough to drive the frost into the ground before flooding will be effective. He noted that the City will be putting out "Thin Ice" signs on Manor Pond and reminded the Council that right now in the Twin Cities, ice is still very unpredictable. Councilmember Johnson stated that he had driven by Crescent Beach and noticed that the City of Tonka Bay had a sign with their logo on it, that appears to be on Shorewood property or possibly the City's fire lane. Councilmember Siakel stated that she had also seen the sign, but had assumed that it was on the border. Public Works Director Brown explained that the City actually owns the ditch and there is a small portion of the beach that the City also owns, but noted that it is very small. He stated that they will go take a look and review the location of the sign to make sure it is not on City property, including the fire lane. B. Mayor and City Council Councilmember Labadie asked if, after the hard freeze, whether the City would flood all three rinks. Public Works Director Brown stated that the recommendation of the Parks Commission was to forego flooding of the Freeman Park rink and just flood the Cathcart and Manor rinks. Councilmember Labadie stated that she agrees with Public Works Director Brown's statement about the ice in the area being unsafe right now. She noted that she is the City's representative for the Excelsior Fire District Board and pointed out that on December 4, 2020, they performed a water rescue. She explained that a car was traveling in Tonka Bay, hit a pole and exited the road and was upside down in Lake Minnetonka. She noted that the crew happened to be on their way to a different emergency and noticed the hole and the taillights in the water. Chief Mackey and Lieutenant Hine responded immediately to rescue the occupant of the vehicle and then continued to respond to the original call. She noted that numerous local television news programs ran stories about this rescue recently and congratulated the individuals involved in the rescue. She stated CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 14, 2020 Page 13 of 13 that in her opinion, the City has a great fire department and is well served by its first responders from both the police and fire departments. 11. ADJOURN Labadie moved, Sundberg seconded, Adjourning the City Council Regular Meeting of December 14, 2020, at 9:08 P.M. Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. ALI A ST: gcoft2erby, Ma o Sandie Thone, City Clerk