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01-25-21 CC WS MinutesCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS MONDAY, JANUARY 25, 2021 6:00 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION MEETING Mayor Labadie called the meeting to order at 6:02 P.M. A. Roll Call Present. Mayor Labadie; Councilmembers Johnson, Keane; City Administrator Lerud; City Clerk Planning Director Darling; Director of Public Budde Absent: None B. Review Agenda Siakel, and Callies; City Attorney Thone; Finance Director Rigdon; Works Brown; and, City Engineer Johnson moved, Callies seconded, approving the agenda as presented. Roll Call Vote: Ayes — all. Motion passed 4/0. 2. SETTING CODE AMENDMENT PRIORITIES City Administrator Lerud referenced the staff report that shows that the City has been engaged in an ongoing effort for the past four years to amend the City Code. He noted that one of the casualties from the pandemic is that the Council retreat has been postponed until the Council can have face to face meetings. He noted that this was going to be one of the items that staff wanted to bring to the Council's attention in order to get direction on what portions of the code should be prioritized for view and which ones they considered a lower priority. He explained that there are three categories that the codes fall into: Additional Rules and Procedures needed; Regulations Needing Structural Overhaul; Amendments for Specific Topics. He reiterated that staff is looking for guidance in preparing a schedule that will reflect the Council's priorities. Planning Director Darling stated that deciding where to put staff time and attention was something that could not be determined without Council involvement. She noted that the amendments listed are not exhaustive because more amendments may pop up. She stated that their hope is to address as many as they can, as efficiently as they can in order to avoid emergency situations. She reviewed some of the code amendments that staff feels are needed. She reiterated that staff is looking for general direction from the Council on what they see as the most important regulations so staff can prioritize their work plan for 2021. Mayor Labadie stated that she likes the way Planning Director Darling has delineated three different types of potential amendments. Councilmember Johnson stated that as he reviewed the list, he prioritized within all three buckets. CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES JANUARY 25, 2021 Page 2 of 4 Councilmember Siakel asked Planning Director Darling how she came up with the list that she presented in the staff report. Planning Director Darling explained that as she has read through the code sections, she made notes, and kept a list of little things that needed to be improved. She noted that City Attorney Keane has also sent her notifications when he has noticed some difficult language within the code. Councilmember Callies asked which of the items listed in the staff report have had particular issues within the last year or so. She stated that she would like to know what staff thinks should be priorities based on the applications that have been received. Planning Director Darling stated that staff has had some difficulty answering that question because there have been significant questions that have arisen with all of these items. City Administrator Lerud stated that in his opinion, it is not so much prioritizing, but is also timing. He gave the example of political signage that first came up in August and lasted through November and, in October, the City said, here is what will be done. He stated that there will be another election next year, so that code amendment does not need to happen today, but should be done by the end of the year. Planning Director Darling noted that the Planning Commission was reviewing changes to the Zoning Regulations and had also begun looking at doing some quick changes to the Subdivision Regulations, but there was a point where it was almost like pulling a thread on a sweater because she would touch one section and get things hammered out and then she would notice that there were three more sections that depended on that one section. She stated that she eventually cut that away from the Zoning Ordinance amendments because it got so convoluted. Councilmember Callies stated that she thinks the Subdivision Regulations and the PUD Amendment would be a priority, but stated that there is probably not much land still available for the developments. Mayor Labadie noted that Councilmember Johnson had ranked each section but since none of the other Councilmembers took that same approach, she suggested the Council just discuss this section by section. She stated that for the first section, Additional Rules and Procedures Needed, numbers two and three were highlighted by different staff members as being needed. Councilmember Johnson noted that he had ranked number three as his top priority, and number six as second. He explained that he had put the PUD and multiple family and commercial properties as a lower priority because they are not as likely to come across the table in the immediate future. Councilmember Siakel stated that perhaps these would be looked at with a consideration of work load and suggested putting together a calendar for reasonable completion. Planning Director Darling stated that the size will dictate what she can do. She stated that for example, if political signage was chosen as the top priority, she could have something turned around fairly quickly, but if it is the full subdivision regulation, that will take about a full year before it is finished. CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES JANUARY 25, 2021 Page 3of4 Councilmember Callies asked how often the City sees the issue raised in item number six. Councilmember Johnson explained that this item is a direct result of what happened in his development. Planning Director Darling stated that this comes into play most often on redevelopment of single- family lots and gave examples of this type of situation. Mayor Labadie asked which item in this section the Council felt should be at the bottom of the priority list. Councilmember Johnson stated that he had listed number five as his bottom number. There was consensus of the Council that item number five has the lowest priority in this section. Mayor Labadie stated that she agreed with the comment made by Councilmember Siakel that the Council needs to carefully consider what it is giving to the Planning Commission. She stated that the fire lane issue has been daunting and does not want to overwhelm them. There was a consensus that items two and three are a high priority. Mayor Labadie asked for Council input on the section titled Regulations Needing Structural Overhaul. Councilmember Johnson stated that his number one item was the Tree Preservation Policy and noted that the Subdivision Regulations are his second priority just because of the comment made by Planning Director Darling that section may take about a year to complete. Mayor Labadie stated that her priorities were ordered the same way. City Attorney Keane stated that the Telecom Regulations are pretty dated and there is the anticipation of 5G and small cell coming up this year. He suggested that the Council may want to move that one up on the priority list and noted that it should not be too complicated. City Administrator Lerud stated that it may be a good idea to have this item be the number one priority because it has the potential to affect every resident of the City. Planning Director Darling stated that she agreed that the Telecom Regulations should be done sooner rather than later. There was a consensus of the Council to prioritize Telecom Regulations first, tree preservation second and Subdivision Regulations last in this section. Mayor Labadie asked for Council input on the Amendments for Specific Topics and asked Planning Director Darling if there were any in this section that will take a large amount of time. Planning Director Darling stated that these are generally smaller, but noted that the Shoreland Regulations will need to be reviewed by the DNR which adds a little time to the process. She gave an overview of the Shoreland Regulations that need to be revisited. CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES JANUARY 25, 2021 Page 4 of 4 Councilmember Callies stated that she feels the Shoreland Regulations should be a high priority. Councilmember Johnson stated that he would agree and would also include the Wetland Regulations at the top. Councilmember Siakel stated that she feels Shoreland Regulations will be very time consuming and will start conversations in the whole lake area. Councilmember Johnson stated that he feels this item may become "Star Tribune Worthy". Mayor Labadie stated that she would agree but does not think that is a reason for the Council to shy away from addressing the Shoreland Regulations. Councilmember Callies stated that years ago there was a separate environmental committee formed to address this type of thing and asked whether the City should consider bringing a committee like that back, separate from the Planning Commission. Councilmember Siakel stated that the City has done this type of thing in the past and believes that it may be a good idea to do again with relation to the Shoreland Regulation. She noted that she feels that perhaps the Council should have also done that with the fire lanes. She stated that she does not think amendments in this section can be achieved in sixty days and will be a much longer -term project. She stated that, in her opinion, this section are the lower priority options and would suggest starting with the Regulations Needing Structural Overhaul, then move to Additional Rules and Procedures Needed, and finish up with Amendments for Specific Topics. Planning Director Darling thanked the Council for their input and guidance. City Administrator Lerud noted that staff will put together a calendar to determine public meeting dates and other details. 3. ADJOURN Johnson moved, Callies seconded, Adjourning the City Council Work Session Meeting of January 25, 2021, at 6:53 P.M. Roll Call Vote: Ayes — all Motion passed 4/0. ATTEST:- - J nifer abadie, Mayor Sandie Thone, City Clerk