062804 EDA Min
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CITY OF SHOREWOOD
ECONOMIC DEVELOPMENT AUTHORITY MEETING
MONDAY, JUNE 28, 2004
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
Immediately Following
Regular Council Meeting
MINUTES
1. CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING
President Love called the meeting to order at 8: 15 P.M.
A.
Roll Call
Present:
President Love; Boardmembers Garfunkel Lizee, Turgeon, and Zerby; Executive Director
Dawson; Assistant Treasurer Burton and Attorney Keane
Absent:
Assistant Executive Director Nielsen
B.
Review Agenda
President Love reviewed the Agenda and without objection from the Council, proceeded with the meeting
for the evening.
2. APPROVAL OF MINUTES
A.
EDA Minutes of May 24, 2004
Lizee moved, Turgeon seconded, Approving the EDA Meeting Minutes of May 24, 2004, as amended,
in the Roll Call, change "Acting President Love" to "Acting President Garfunkel." Motion passed
5/0.
3. NEW BUSINESS
A. Approve Payment of Claims
Executive Director Dawson reviewed the abbreviated list of claims, noting the East Side Station was
nearing completion. He also explained the Excelsior Fire District Governing Board recommended payment
of claims should be made, with the exception of approximately $42,000 less than what was shown on one
specific claim due to outstanding disputes with Kraus-Anderson related to service. Executive Director
Dawson stated he believed it was EDA policy to make payment in full due to the services having been
rendered in the disputed case.
In response to questions from the EDA Board, Attorney Keane stated he concurred with Executive Director
Dawson in this case.
In response to Boardmember Zerby's question regarding the history of the dispute, Executive Director
Dawson explained a claim for services rendered had been submitted by the contractor for the Public Safety
Facilities projects. When the EFD Governing Board had approved the contract for services at the inception
of the projects, Kraus-Anderson had submitted an estimated amount to be used as a guide for budgetary
ECONOMIC DEVELOPMENT AUTHORITY MEETING MINUTES
JUDe 28, 2004
Page 2 of2
. purposes, based on economies of scale in providing services for two construction projects taking place at
the same time. He stated Kraus-Anderson had since had to provide additional services due to the projects
being constructed at different times. He reminded the Board these figures were originally supplied for
budgetary purposes, rather than "not to exceed" amounts related to the contracted services.
Attorney Keane stated considerable conversation had taken place regarding anticipated economies of scale
in having construction costs decreased due to projects being constructed concurrently. The projects did not
happen concurrently, thus, additional costs were required.
Executive Director Dawson stated Kraus-Anderson was a professional service firm contracted through the
EDA, with a General Conditions budget that would support the claims in dispute. He further stated if the
services had not been performed, then the monies would not be due; however, there was nothing in the
documentation submitted to support the services not being performed. He also stated disputed items could
be resolved at a later date.
President Love stated he thought it prudent based on what was stated to approve the EFD Governing Board
recommendation for payment, and hold an EDA meeting on July 12, with the Chair of the Excelsior Fire
District Board in attendance to explain the issues of concern in this matter.
Zerby moved, Turgeon seconded, Approving the Payment of Claims as recommended by the EFD
Governing Board and an EDA Meeting on July 12, 2004. Motion passed 5/0.
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4. OTHER BUSINESS
There was no other business this evening.
5. ADJOURN
Garfunkel moved, Zerby seconded, Adjourning the EDA Meeting of June 28, 2004, at 8:20 P.M.
Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
akQ
Woody Love, President
ATTEST:
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