09-26-11 EDA Mtg MinutesCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
ECONOMIC DEVELOPMENT AUTHORITY MEETING COUNCIL CHAMBERS
MONDAY, SEPTEMBER 26, 2011 Immediately Following
Regular City Council Meeting
MINUTES
1. CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING
President Liz6e called the meeting to order at 9:25 P.M.
A. Roll Call
Present. President Liz&e; Boardmembers Hotvet, Woodruff and Zerby; Attorney Keane;
Executive Director /Secretary Heck; Assistant Treasurer DeJong; and, Assistant
Executive Director Nielsen
Absent: Boardmember Siakel
B. Review Agenda
Woodruff moved, Zerby seconded, approving the agenda as presented. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. EDA Minutes of January 24, 2011
Woodruff moved, Zerby seconded, approving the Shorewood Economic Development Authority
Meeting Minutes of January 24, 2011, as presented. Motion passed 4/0.
3. CONSENT
President Liz6e reviewed the item on the consent agenda.
Zerby moved, Hotvet seconded, approving the Motion Contained on the Consent Agenda.
A. Treasurer's Report
Motion passed 4/0.
4. NEW BUSINESS
A. Purchase of Property at 26420 Smithtown Road
Assistant Treasurer DeJong explained the meeting packet contains a copy of a draft resolution accepting
the transfer of a property located at 26420 Smithtown Road from the City of Shorewood to the
Shorewood Economic Development Authority (EDA). Based on conversations with Attorney Keane the
EDA has the power to enter into Tax Increment Financing (TIF) agreements the City does not have at
such time the Smithtown Crossing redevelopment occurs. It would be logistically easier to have the
CITY OF SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY MEETING
September 26, 2011
Page 2 of 3
property in the EDA's name for sale to a developer if TIP assistance is included as part of a full
redevelopment plan. He stated Staff recommends Council adopt the resolution.
Woodruff moved, Zerby seconded, Adopting RESOLUTION NO. 11 -002 "Accepting Property
Transfer from the City of Shorewood at 26420 Smithtown Road."
Boardmember Woodruff stated there are state regulations regarding cities donating property and from his
perspective the City is donating the property to itself Attorney Keane clarified it is not being donated.
Woodruff responded it is the same thing. Keane clarified it is not; it is not a gift. Woodruff stated there is
no exchange of value. Keane explained the title of the property is going to be transferred from one entity
to another and that satisfies the requirements of the State Statute.
Motion passed 4/0.
B. Selection of Officers
Executive Director /Secretary Heck explained the Shorewood Economic Development Authority (EDA)
Bylaws state the position of President must be the Mayor of Shorewood. The positions of Vice President
and Treasurer are members of the EDA Board and they shall be appointed at the annual meeting. The
Executive Director shall be the City Administrator. During its January 24, 2011, meeting the EDA Board
appointed officers.
President Lizee recommended the officers continue to be the same as those appointed during the January
24, 2011, EDA Board meeting. The current officers are as follows.
President — Christine Lizee
Vice President — Scott Zerby
Treasurer — Debbie Siakel
Executive Director /Secretary — Brian Heck
Assistant Treasurer — Bruce DeJong
Assistant Executive Director — Brad Nielsen
Zerby moved, Woodruff seconded, leaving the appointments of the Shorewood Economic
Development Authority Officers the same as those made during the January 24, 2011, EDA
meeting. Motion passed 4/0.
C. Review Proposed Bylaws Changes
Executive Director /Secretary Heck explained the EDA Bylaws were approved on October 8, 2001. City
of Shorewood Deputy Clerk Panchyshyn has reviewed the Bylaws and is suggesting the following minor
changes.
Section 2.1 — In line2 delete "in an ".
Section 3.1 — At the end of the sentence add "or at such other date and time as soon thereafter."
Section 3.2— In line 1 change "shall" to "may ".
Section 4.4 — In the last line change "resolution" to "motion" to be in line with past practice.
Section 4:12 — In line 3 change at least five days to at least three days.
Heck then explained the changes proposed are intended to provide more flexibility in the meeting
schedule should it be needed and to clarify past practice of the EDA. He noted a copy of proposed
revised Bylaws is included in the meeting packet.
CITY OF SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY MEETING
September 26, 2011
Page 3 of 3
Zerby moved, Woodruff seconded, approving the proposed changes to the Shorewood Economic
Development Authority Bylaws. Motion passed 4/0.
1 I In
Zerby moved, Woodruff seconded, Adjourning the Shorewood Economic Development Authority
Meeting of September 26, 2011, at 9:31 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder
OJU4�c 11 �
Christine Liz6e, President
AT ST:
Wiliam S. oy es xecutive Director