07-27-15 EDA Mtg MinutesCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
ECONOMIC DEVELOPMENT AUTHORITY MEETING COUNCIL CHAMBERS
MONDAY, JULY 27, 2015 Immediately following Regular City
Council Meeting
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1. CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING
President Zerby called the meeting to order at 8:01 P.M.
A. Roll Call
Present. President Zerby; Boardmembers Labadie, Siakel, Sundberg and Woodruff-, Executive
Director /Secretary Joynes; Assistant Treasurer DeJong; Assistant Executive Director
Nielsen; and City Attorney Keane
Absent: None
B. Review Agenda
Woodruff moved, Siakel seconded, approving the agenda as presented. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. EDA Minutes of September 8, 2014
Woodruff moved, Siakel seconded, approving the EDA Meeting Minutes of September 8, 2014, as
presented. Motion passed 4/0/1 with Labadie abstaining because she was not an EDA
Boardmember then.
3. CONSENT
President Zerby reviewed the item on the consent agenda.
Siakel moved, Sundberg seconded, Approving the Motion Contained on the Consent Agenda.
A. Treasurer's Report
Motion passed 5/0.
4. NEW BUSINESS
A. Selection of Officers
Executive Director Joynes explained the Shorewood Economic Development Authority (EDA) Bylaws
stipulate the Board must select officers during its annual meeting (this meeting). The position of
President must be the Mayor of Shorewood, the Executive Director /Secretary shall be the City
Administrator, the Assistant Treasurer shall be the Director of Finance, and the Assistant Executive
Director shall be the Director of Planning. The positions of Vice President and Treasurer need to be
CITY OF SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY MEETING
July 27, 2015
Page 2 of 3
appointed. There is an option to appoint a President Pro -Tem also, but the Board has chosen not to
appoint anyone to that position in the past.
Boardmember Sundberg stated from her perspective it may be appropriate to appoint someone to the
President Pro -Tem position based on the current and potential projects the EDA may be involved in.
Boardmember Woodruff stated the City has never filled that position. Boardmember Woodruff explained
the President Pro -Tem fills in if both the President and Vice President are not available and that has
never happened He clarified he has no problem with the Board appointing someone to the Pro -Tem
position. .
Boardmember Siakel stated she is open to appointing a Boardmember to the position of President Pro -
Tem and keeping the other Shorewood EDA officer appointments the same as they are.
Siakel moved, Woodruff seconded, approving the Economic Development Authority Officer
appointments of:
President — Scott Zerby
Vice President — Richard Woodruff
President Pro -Tem — Kristine Sundberg
Treasurer — Debbie Siakel
Executive Director /Secretary — Bill Joynes
Assistant Treasurer — Bruce DeJong
Assistant Executive Director — Brad Nielsen
Motion passed 5/0.
B. Approval of a Resolution Requesting the City of Shorewood Levy a Tax for the
Benefit of the Economic Development Authority
Executive Director Joynes explained staff is recommending a tax levy pursuant to Minnesota State
Statutes §469.033 that would allow for operating funds for the Shorewood EDA. Currently there are
none. Given the slate of current and anticipated projects Shorewood may be asked to participate in over
the next few years it is prudent and appropriate to do that at this time. Staff is recommending a levy of 1
percent and asking the Shorewood EDA Board to request the Shorewood Council to include that levy in
the 2016 Shorewood levy. The 1 percent additional levy will raise approximately $50,000. The exact
amount will be known before the maximum tax levy has to be certified in September 2015. Those funds
will be used to pay anticipated activities such as legal work and consulting services.
Boardmember Siakel asked if the I percent levy would be permanent or a one -time levy. Executive
Director Joynes clarified it only includes Shorewood's 2016 budget. It would have to be reconsidered the
following year.
Boardmember Woodruff asked if there is a way for the City to fund the EDA operational needs out of
Shorewood's General Fund reserves. Is the Shorewood Council authorized to transfer a to -be- determined
amount out of Shorewood's General Fund reserves to the EDA? Attorney Keane nodded yes. Executive
Director Joynes responded it is. Woodruff noted he preferred transferring money than having a tax levy
not knowing now what that tax would be spent for. Up to $50,000 could be transferred for use the rest of
2015 and in 2016. He clarified he is not opposed to a levy if there is a legitimate ongoing need.
CITY OF SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY MEETING
July 27, 2015
Page 3 of 3
Boardmember Siakel stated that based on the 2016 Shorewood Operating Budget discussion in the work
session held earlier this evening it is anticipated there will be about $116,000 of unallocated General
Fund reserves at the end of 2016. Therefore, she can support transferring $50,000 to the EDA.
Boardmember Woodruff stated there is also $40,000 for a possible forester / water resources position is
included in the 2016 draft operating budget. Council has not decided if that will actually be used. He then
stated the tax could always be levied in 2017. He noted there would not be a problem finding $50,000 in
the budget if needed.
BJ stated he thought that over time there will be an increasing need for the EDA to have operational
funds. He noted that EDA levies are not capped by levy limits.
Woodruff moved, Siakel seconded, requesting the Shorewood City Council authorize a transfer of
$50,000 from Shorewood General Fund reserves to the Shorewood Economic Development
Authority for operational needs in the remainder of 2015 and all of 2016." Motion passed 510.
5. ADJOURN
Sundberg moved, Labadie seconded, Adjourning the Shorewood Economic Development Authority
Meeting of July 27, 2015, at 8:11 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Scott Zerby, Pr' ide t