031775 PK MINSHOREWOOD PARK COMiUSSION MEETING of March 17, 1975
Members Present: Chairman Dean, Smith, Heiland, Paulsen, Wyatt, Newbold
McCuskey, Frost and Keeler
1. Mr. Keeler brought plans made last summer for Badger Field
a. Sodding vs. seeding of grounds at Badger was discussed.
b. Lowell Frost & Bill Wyatt agreed to investigate the cost of
tennis courts.
2. Reports were given on Park Commissions of other cities and these reports are
attached as follows:
Don Paulsen - St. Louis Park
Jim Heiland - Chanhassen
Bill Keeler - Excelsior
Also attached are reports on the cities of:
Orono - Carol Newbold
Plymouth - Bill Smith.
3. Bill Wyatt will contact City of Minnetonka and Judy McCuskey will
contact Eden Prairie regarding the organization'of their Park Commissions.
4. Lowell Frost advised that he had been contacted by William McKinley's lawyer
regarding the sale of the property adjacent to Manor Par'..
Mr. Keeler stated that he and City Attorney Frank Kelly would investigage the
matter.
5. It was agreed by all members present that our next meeting would be devoted to
a review of the Park Commissions of other cities and the drawing up of guide-
lines for Shorewood's Park Commission.
Reports of Park Commissions of other cities together with the minutes of th s
meeting should be sent to all Council Members and Mayor Steve Frazier
Next meeting of the Park Commission will be April 7 at 7:30. All members are
urged to be present.
Submitted by: Carol Newbold
Also attached is report on Hopkins - Minnetonka Park Board by Bill Wyatt.
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RECREATION AND PARK ADVISORY BOARD
HOPKINS-MI NNETCNKA
PROCEDURES
E M tM RES°ONSTBILITIES
The duties and responsibilities of the Board shall be advisory to the Elected
Councils of the City of Hopkins and City of Minnetonka and shall include the
following:
A, They are charged " —To plan and establish a joint recreation program
for Hopkins and Minnetonka, to recommend to the appointing authorities
the appointment of a recreational director, and to approve the budget
prepared by the recreation director prior to its submission to the
respective councils of Hopkins and Minnetonka."
Be Review current recreational programs and evaluate these programs with
the needs of the community.
C. Foster equitable and compatible working relationships between
Municipalities and School Districts in the joint use of facilities
as regard park and recreation programs.
D. Foster equitable and compatible relationships with neighborhoods and
individual citizens as regard park and recreation programs.
Those members appointed specifically by the Council of one of the appointing
municipalities, shall also serve on that appointing authorities park board.
They shall:
A, Review and evaluate Park and Recreation bond expenditures and other
capital improvements as they relate to land acquisition and site improve -
ment schedules.
Be Review policies pertaining to the Department of Park and Recreation.
C. Review, study and evaluate long-range park and recreation plans for
their municipality in relation to the county, state and nation parka
and recreation plans.
D. Be knowledgable of desirable park and recreation standards and
evaluate the department's programs with these standards.
Be They shall be concerned with parks, park areas, recreation areas, etc.
in its broadest sense, including their conservation and the conservation
of natural resources.
I"2 RRSHIP
The Park and Recreation Advisory Board shall consist of eight (8) or more
members appointed as follows:
Three (3) members appointed by the Minnetonka City Council and shall be members
of their Park Board.
Three (3) members appointed by the Hopkins City Council and shall be members
of their Park Board.
' "...........
'One (1) member appointed by each school district participating in the joint
recreation program.
One (1) ember of the Hopkins opkins City Council.
One (1) member of the Minnetonka City Council.
In each instance, the term of appointment to be at the will of the appointing
authority. 4-,a-11 CS -x f 17 ��� f-
.(� �a'�� ..�
=,. Cas 'e) , / , �r. - Z 3 - 7 0 )
The Park Bcard Chairman shall be its representative as either chairman or vice -
chairmen (alternating yearly) ' of the Joint Rec roe-+ -!-n Board.
The Recreation and Park.Department Secretary shall be the Se-.o -tary for the Board.
The Vice - Chairman shall preside at all meetings of the Board in the
of the Chairman-
The secretary shall provide for a record of all proceedings of the Board, trano Ax,
copies of such to all persons as directed by the Board and perform such other
duties incidental to the efficient handling of the Board business. The Director
shall prepare the agenda for all meetings and mail to all Board members no less
than four (4) days prior to the meeting. Deadline for placing new business items
to the agenda shall be no less than five (5) days prior to the meeting.
MSgTINGS
The Board shall hold regular monthly meetings on the Fourth Tuesday of the month
at 7:30 pm and special meetings may be held on other dates at the call of the
Chairman or any two members of the Board.
Fifty -one percent of the voting members at a regular or special meeting of the
Board shall constitute a quorum.
All questions presented for a vote of the Board shall be decided by a simple
majority of those present.
Minutes of each meeting shall be mailed to all Board members within two weeks
after the meeting. The Secretary shall notify all members of regular and special
meetings of the Board.
Attendance is required at all meetings. Absence from two (2) successive regular
monthly meetings without a valid explanation shall be cause for recommendation for
removal from the Board.
AMDMT OR ADDITIONS TO PROCEDURES
These procedures may be amended at any regular meeting as decided by a simple
majority of those present.
Submitted by: Bill Wyatt
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March 28, 1975
SUBJECT: Park Commission - Orono, Minnesota
1. The Park Commission consists of 11 members and 1 council member.
2. The present members of the commission were selected from interested citizens
who volunteered their services. The council member is appointed to the
Park Commission.
3. The term is for three years with different expiration dates.
4. The only budget at present is for park maintenance. The city is in the
process of changing their requirements for building so as to allow for more
money to be used for parks.
5. Members of the commission are not paid a salary.
6. Duties:
1. Advisory Board to the Council.
• 2. Work with the Upper Tonka Council and North.Shore Council to.set up
summer programs.
3. Investigate lands available for park use.
Submitted by: Carol Newbold
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March 17, 1975
SUBJECT: Park Commission - Chanhassen, Minnesota
1. The Park Commission consists of 7 members though they would recommend
5 members as a more workable group.
2. Members are appointed by the City Council and are selected from different
geographical areas of the City.
3. They serve for a three year term with the terms expiring at different times.
k. Duties:
a. Advisory Board to the Council. They cannot pass laws.
b. Attend 2 meetings per month and a member is dropped from membership if
more than 3 meetings are missed.
e. Hire temporary help such as life guards and grass cutters.
d. Work with Community School Systems and Carver Park as liaison.
5. Members are not paid a salary but are allowed to turn in mileage to the City.
The City of Chanhassen presently includes funds for maintenance and park funds as
one item. They are in the process of trying to seperate the two items and would
recommend that they be kept separate.
James Heiland
Information secured from Vivian Bedergrand - City of Chanhassen.
•
March 15, 1975
Alexander Dean, Chairman
Subjects Park Commiseionr —s't. his Park Minnesota
1. 14ht member commission- appointed by the City Council and
selected from applicants.
2. Comili ssion is composed of members because of theirs
a. Geographical location
b. Position in the community
a. Age
d. Sez
This is done to assure the council that all interests of
the community are represented. Thus the commission has a school
board member, a student, a senior citizen, and members who live
in different segments of the city.
5. The commission has no power, it functions only as an advisory
body. All activities and recommendations are reported to the
City council and the Director of Recreation. The Director
of Recreation reports to the city manager.
4. The commission is directed by a Chairman and Vice ChairmaAw
they are in turn, elected by the commission.
All funds allocated for parks and recreation are obtained
from the City Council anct the ocnool board. These funds are
disbursed in accordance to the reeommenaations of the nark
Commission upon approval of the City Council. The Director
of Recreation may also make recommendation regarding funds and
mattwm pertaining to park activities, the position of Director
of Recreation is filled by a full time professional employee and
as stated above, report to the City manager.
2he above information was obtained from Bar. Ken vraa--Director
of Recreation, St, Louis Park, minnesota- -phone 920 -3000 Ext. 31
0 i II.-e It, - t 7 - 7;
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Submitted by: Bill, Keeler
CHARTER
EXCELSIOR PARK AND RECREATION COMMISSION
Excelsior's parks, its recreation facilities and programs are major assets to
our community, a basic part of our character, and a real factor in our residents'
quality of life. The council has vested in the Park Commission the basic
responsibility for maintaining and enhancing these assets through evaluation,
planning and initiating new programs and ideas. In our form of government,
fulfillment of these responsibilities by the Park Commission are in the form of
recommendation to the City Council who must retain legally, the responsibility
for all decisions in regard to our park program.
OBJECTIVE
To recommend balanced facilities and.programs to the Council which will most the
recreational needs of all age groups considering financing capabilities.
' PARAMETERS
1. All present park land, facilities and programs.
2. Future park facilities and needs.
3. Public recreation programs.,
4. Present a five year budget needs and financing plans.
RESPONSIBILITIES
1. To determine on a continuing basis our City's residents' needs.
2. To develop annual and long range plans for facilities, equipment and
programs.
3. To publish an annual "Park and Recreation Calendar" and supplemental
information.
4. To evaluate the quality of execution of these plans.
5. To develop a five year plan for our parks, facilities, equipment and
programs.
6. To develop annual and five year budget requirements and financing
alternatives.
7. To coordinate city programs with area wide programs, including the
community services Council. `
(Revised 4- 17 -74)
POLICY TO DEFINE AN OPEN SPACE CLASSIFICATION SYSTEM
Resolution No. 73 -87
February 20, 1973
An Open Space Classification System must be established for use by Plymouth
Village commissions, committees, and citizens to facilitate community planning.
The Parks and Recreation Advisory Commission has reviewed and recorm.end_ed a
proposed listing of terms and definitions for an Open Space System.
The following Open Space System terms and definitions shall be used whenever
practical by the Plymouth Village Parks and Recreation Advisory Commission,
Trail Committee, Planning Commission, Staff, other groups, and this Council:
1) OPEN SPACE - Consists of that surface area of the Village not covered
by structures. Open space can be public, semi - public, or pr
All of the following terms are or OM be part of the Open space
System.
2) SIDEWALKS - Hard - surfaced areas designed for non - motorized circula-
tion. Surface widths will vary depending on t1 ��►frnt� 6f'different
uses projected with an acceptable mi.nimum width of five feet. Side-
walks generally will be within a street right -of -way.
-3) SCHOOLIIALKS - Hard - surfaced sidewalks designed for non - motorized
circulation within an attendance area with the schoo wa s being
officially designated by the Plymouth Village Council and the
appropriate school district.
4) TRAILS - Planned walks having a variety of surface materials (from
none to hard surface) designed for on- m otorized circulation. Surface
widths will vary depending on planne an area. Right -of -way
width for trails will vary•as conditions, use, and available land
dictate. Trails will generally be located along or through significant
natural features, i.e. streams, lakes, forests, etc. where feasible.
Trails are intended to link neighborhoods, recreation areas, schools, -
and commercial areas to provide an enjoyable, safe, and convenient
alternative to motorized travel.
5) RECREATION AREAS - Consist of those open space areas dedicated to
leisure pursuits. These pursuits may be active or p assiv e. Active
recreation areas consist of golf courses, ballfields, tennis courts,
and similar uses - while passive recreation areas would be nature
preserves, picnic areas, flower gardens, and the like.
6) WATER BODIES - Lakes and ponds.
7) WATERCOURSES - Channels for water movement, such as rivers, streams,
a ny C:';;?i;°,. :;.'.` `lover your- around or H'ItErmi t•tently.
-2-
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POLICY TO OEFI�:E AN OPEN SPACE CLASSIFICATION SYSTEM
R
Resolution
No.' 73 -87
February
20, 1973
Page 2
8)
WETLANDS - Areas with a permanently high water table which may be either
just a ove or just below ground level. Wetlands are generally too wet
for cultivation or development without artificial drainage.
9)
GROUNDWATER RECHARGE AREAS - Land where water is added to the major
groundwater aquifers b f orce of gravity, generally where a permeable
-
soil layer lies near the surface.
10)
FLOOD PLAID! -The area adjacent to a watercourse which may be covered
y the regional or 100 -year flood (a flood which has a 1 chance of
a
occurring each year)..
11)
FLCOMIAY - Includes the watercourse and the portions of the adjoining
y
oodp a n which are reasonably required to c -rrry and discharge the
.
regional or 1 00 -year flood.
12)
FLOOD FRINGE -,Those areas outside the floodway which may be subject
to inundation.
13)
ERODIBLE SLOPES - Those slopes where the degree of steepness makes erosion,
slippage, or construction potential hazard. (Reference should be
made to the Soil Conservation Service of the U. S. Department of
Agriculture regarding erosion susceptibility by soil type to determine
what percentage of slope for specific soil types defines erodibility -)
14)
w'00DLUD - A land area smaller than a forest used primarily for growing
trees and shrubs and includes farms, wood lots, shelterbelts, and
windbreaks.
• 15)
SOILS - WITH SEVERE LIMITATIONS FOR DEVELOPMENT— Soils which have sus-
ceptibility to erosion and/or vFfa present major difficulties in the
construction of urban type developments. Basically, these are wetland.
soils, shallow soils overlying bedrock, poorly drained wet soils,
-
clay soils, and soils with slopes greater than 12 percent.
a
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y _. 4 y
PARK AND RECREATION ADVISORY COMMISSION - CITY OF PLYMOUTH
CHAIRMAN
Peter E. Thomsen R. 473 -6353
2565 Queensland Lane (55391) 0.: 333 -2353
District 1
a K. James Guddal R. 544 -0014
4465 Vicksburg Lane (55340) 0. 370 -4147
TERM EXPI
1/31/76
1/31/78
District 4
District 2
S Robert Troemel
James E. Rydeen
R.
535 -2552 1/31/78
14808 County Rd. 15 (55441)
5605 Evergreen Ln.No.(55442)
0.
545 -3731
District 3
�.
Marvin T. Getten
R.
473 -5398 1/31/78
3935 Orleans Lane (55441)
1610 Garland Lane (55391)
0.
473 -4253
District 4
S Robert Troemel
R.
473 -4989
1/31/76
14808 County Rd. 15 (55441)
0.
853 -4877
_AiL�a
�j• Barbara Edwards
R.
545 -1912
1/31/78
3935 Orleans Lane (55441)
Dick Williams
R.
473 -5314
1/31/77
1305 Peony Lane (55391)
0.
725 - 4690
G Delores Durand
R.
533 -1889
1/31/78.
b '12000 53rd Avenue No. (55442)
Edson C. Kerschke R. 544 -6272 1/31/77
9. 3030 Larch Lane No. (55441)
l 0 High School Representatives
Greg Bau field R. 475 -1897
1530 Fountain Ln. (55391)
w Julie Oppegard R. 545 -0720
10724 32nd Avenue No.(55441)
STAFF
Roger Burton, Director 0. 546 -3571
Parks 6 Recreation
3025 Harbor Lane (City Hall)
Wanda Martens, Recreation Supervisor
3836 Lyndale Avenue South
Mpls. Minn. (55409)
Meetings are held the first Thursday of the month at 7:30 p.m. in the
Council Chambers. Members are appointed for three -year terms expiring
January 31 of that year. The Chairman shall be appointed by the Mayor
from among the members of the Commission and shall serve for a term of
one year.
Submitted by: Bill Smith