031681 PK MINCITY OF SHOREWOOD COUNCIL CHAMBERS
REGULAR "PARK COMMISSION' MEETING 5755 COUNTRY CLUB ROAD
MONDAY, MARCH 1, 1981 7:30 P.M.
t(, Page 1 of 3
• MINUTES
CALL TO ORDER
Chairman Don Goettelman called the regular Park Commission meeting to order at
7:40 P.M.
ROLL CALL
Members Present: Roger Stein, Chairman Don Goettelman, Vice - Chairman Gary Carl,
Carol Chapman (arriving 8:25), Gordon Lindstrom, Bob Nygaard, Conrad Schmid.
Also Present: Tad Shaw, Liaison from the Council
APPROVAL OF MARCH 2, 1981 MINUTES
On Page 2 of 5, the last paragraph is to be corrected as follows:
Community Services is considering scheduling a fee for their park usage.
In the parks, they have two buildings that can be used for picnics. No
charge for non - profit organizations. For others, a fee plus a security
deposit for the use of the building is charged. No alcoholic beverages
allowed in the parks, but you can have them in the building. The non-
alcoholic beverage ordinance can be enforced if necessary.
On Page 3 of 5, in the first sentence, Bob Fambert's name is to be changed to
Bob Lambert.
. In the third paragraph, the words "and umpires" should be included after
" ..as for lights." Therefore, the second to last sentence in Paragraph 3 should
read: However, adults are charged a small fee for the cost of the league, such
as for lights and umpires. The City will line -mark the field the first time
around.
In the fourth paragraph, it is to be corrected as follows: They have no
contracts as the City doesn't want the league to control them. The adult has
to live and /or work in Eden Prairie. Other communities are not routinely allowed
to play on Eden Prairie fields. Service organizations such as Lions can hold
tournaments because they put money back into the Park Fund. They do not allow
anybody to profit from City property.
In the fifth paragraph, the following six words of "improving old or building
new facilities" is to be deleted.
In the eighth paragraph, "a lot of things" is to be replaced by "their fee
structure." The third sentence is to read: "They charge nothing for the youth
organizations but they do charge adults." The remainder of the paragraph remains
the same.
On Page 4 of 5, the second sentence of the first paragraph is read: "These are
free to residents." The word "fees" is incorrect.
On Page 4 of 5, under OTHER MATTERS the first sentence of the second paragraph
is to read: "Is Shorewood carrying the load for the other communities ?"
On Page 5 of 5, in the first pentenae of the last paragraph under WEEPING WILLOW
TREES:, the word "innovations" is to be changed to "alterations ".
CITY OF SHOREWOOD COUNCIL CHAMBERS
REGULAR "PARK COMMISSION' MEETING 5755 COUNTRY CLUB ROAD
MONDAY, MARCH - 2-� 1981 M I N U T E S 7:30 P.M.
1 - - - - - -- Page 2 of 3
Carl motioned, Lindstrom seconded, approval of the March 2, 1981 Minutes as amended.
Motion carried unanimously.
BASEBALL SCHEDULING TAD SHAW
Discussion arose on scheduling. What will be the procedure of scheduling; who will
do the scheduling; what will be the policy for scheduling? Who will have priority
when /if there is a conflict? What recommendations shall be given to the City
administrator?
This is to be further discussed under '
JOB DESCRIPTION
Approval of Final Copy of By -Laws for Shorewood
Lindstrom motioned, Stein seconded, approval of
Commission" as written. Motion carried unanimo
REPORT FROM COUNCILMAN SHAW Liaison from Council
-- Joint - Powers Agreement for Bikeways Deephaven,
Shaw advised the Mayor wanted the Park Commi
the Council on behalf of the Joint Powers AQ
of Park Policy..." on Page
's Park Commission"
''By- -Laws for Shorewood's Park
Greenwood, Shorewood)
to make a recommendation to
The Park Commission had already made a recommenda' ion regarding the bike trail by
• which they will stand; however, they will look at the Joint - Powers Agreement.
Tabled to the April 6th meeting.
BIKE- A -THON IN SHOREWOOD
The Cystic Fibrosis Organization had contacted Goettelman requesting the Park
Commission to run a bike -a -thon in Shorewood.
Upon discussion, the Park Commission said it sho d have nothing to do with
chairing the bike -a -thon other than approving of he route. However, they will
direct the Cystic Fibrosis Organization to contac bike shops in the area as well
as service organizations such as the Lions, Jayce s, etc.
CONTINUATION OF PARK POLICY
- - Review of Recreational Ordinances
Conrad Schmid reported on Chanhassen
Frank Callahan is the Head of Comn pity Services
Director, with Mark Koegler as the Comprehensive
Chanhassen's philosophy is to secure land in lief
enough lard to take care of them up to the year
to see more land. Presently, there are 250 acre:
Sites - 14: one half of the land is developed. I
in the industrial park, some of which will be de(
forth in the ordinance. The 1972 bond of $270,0(
developed. The remaining portion of the bond wi]
41 They are considering a boat launching site at Lal
the land.
is the Park and Recreation
of money. Presently, they have
)b and at this time have no need
of Park land owned by Chanhassen.
)rty acres have just been acquired
Lcated to a jogger's trail as set
).00 helped Lake Ann Park to be
L be used for other park projects.
Ann. The developer has donated
CITY OF SHOREWOOD COUNCIL CHAMBERS
REGULAR "PARK COMMISSION' MEETING 5755 COUNIRY CLUB ROAD
MONDAY, MARCH , 1981 M I N U T E S 7:30 P.M.
i( -_ - -- - PAGE 3 of 3
Conrad Schmid reported on Chanhassen (Continued
Acquisition of Park Lard: Dedication to 10 percent of land. There is a fee of
$375.00 per single dwelling unit; $940.00 per acre for commercial or industrial
development. A resident of Lake Ann is charged a User's $2.00 annual fee; a non -
resident user is charged $12.00 annually. There is no charge for teams, Little
League, etc., as Community Service charges a head fee which goes into Community
Service funds. Adult softball is charged $150.00 per team er 13 teams (young
adult) and $90.00 per team per community team (older people. These charges cover
fields lined, tourney entry fees, and umpires.
The General Fund allots 12 percent to the Park Budget. The City is covered by
umbrella insurance; individual insurance is encouraged.
Gordon Lindstrom gave am-tier report, indicating that he is opposed to an "adminis-
trative fee" policy.
In addition to the questions posed on Page 1 of these minutes under "Baseball
Scheduling," further discussion involved the questions of who will have the control
and how will one have control in the scheduling and use of fees? As a City,
shouldn't we be setting our own priorities? The main problems are that of policy
scheduling and fee setting. Gary Carl volunteered to talk to Mr. Jim Jones, Babe
Ruth League.
Upon further discussion, suggestions were made regarding priorities. The youth
perhaps would have priority over the adults. Do we really want the youth to have
priority over the adults? Or, perhaps,for Shorewood community based organizations,
any conflicting youth or adult programs in the same sport or facility can be
scheduled before the Park Commission or scheduled on an equal or combined type
basis; or in the summer time, the youth can play in the summer whereas the adults
have priority after dark.
The following policy guideline was adopted, from which each Park member is to give
individual input at the April 6th meeting.
Park Policy
A. Introduction.
B. Encourage Shorewood teams.
C. Scheduling Priorities.
D. Group Requirements.
1 -2 -2
(e.g. insurance, advance scheduling, contract fees
E. Fees.
Further, it was mentioned that perhaps the Park Commission should have their own
game plan before having Jim Jones in and establishing several points of view; then
as a group, establish one point of view. Schmid motioned, Chapman seconded, that
this be tabled to the April 6th meeting. Motion carried unanimously.
ADJOURNMENT
Schmid motioned, Nygaard seconded, that the meeting adjourn at 9:55 P.M. Motion
carried unanimously.
Respectfully submitted,
T,
P a t Fahrenbruch