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040681 PK MINCITY OF SHORE'WOOD COUNCIL CHAMBERS REGULAR "PARK COMMISSION' MEETING 5755 COUNTRY CLUB ROAD MONDAY, APRIL 6, 1981 7:30 P.M. PAGE 1 of 3 • MINUTES CALL TO ORDER Chairman Don Goettelman called the regular Park Commission meeting to order at 7:40 P.M. ROLL CALL Members present: Conrad Schmid (arrived 7:45 P.M.), Roger Stein, Don Goettelman, Gary Carl, Carol Chapman, Gordon Lindstrom, and Bob Nygaard (arrived 8:25 P.M.). Councilman Tad Shaw as Liaison present. Members absent: None APPROVAL OF MARCH 16, 1981 MINUTES FOR PARK COMMISSION Carl motioned, Chapman seconded, approval of the March 16, 1981 minutes as written. Motion carried unanimously. WILLOW TREES - -Mrs. Robson Snyder 19335 Shady Hills Road, Shorewood Discussion centered on four concerns; namely, (1) What ct do those trees have on the Park land ?(They seem to have no impact.); (Will removal of the trees cause erosion? (Unknown.); (3) Will removal create a precedent of some kind? (It was discussed and determined that a recedent could be established by allowing these trees to be removed); and (4 Will removal be a problem to the neighbors? (This is yet to be determined.) A recommendation for a basic Park policy should be submitted to the Council, and the particular issue on behalf of Mrs. Snyder's request for removal of the trees should be referred to the Council. Therefore, Carl motioned, Chapman seconded, that the Park Commission make a recommendation to the Council for the establishing of a basic policy stating that trees and other natural resources on Park property are not to be removed or destroyed unless the resources prove to be hazardous or creates an imninent danger. Further, that this recommendation is to go before the Council at their next meeting of April 13, 1981. Motion carried unanimously. The Park Commission secretary was instructed to write a letter to Mrs. Snyder to inform her of the present recommendations under consideration. REPORT FROM GARY CARL --Mr. Court MacFarlane, Babe Ruth League MacFarlane requested a storage shed and advertising signs. Storage Shed MacFarlane said they would haul the shed to the site and remove it after the season is over. The season would cover from about the middle of May to the middle of July. Babe Ruth League will buy it, put it there, use it, and remove it. The wooden structure would be put inside the gate but out of the gate's way and used almost every night. Sign Advertising on Field After discussion, Carl moved, Nygaard seconded, that we allow signs on the Babe Ruth Field. Motion carried. Upon vote, Carl, Stein, Lindstrom, Goettelman, and Nygaard - aye; Conrad - nay; and Chapman abstained. Council Liaison Shaw voiced his concern regarding other organizations. Shaw mentioned that the former Council had established it as a policy not to have any advertising but that it was never really discussed. CITY OF SHOREWOOD REGULAR "PARK COrM1ISSION' MEETING MONDAY, APRIL 6, 1981 M I N U T E S PAGE 2 of 3 Stein moved, Lindstrom seconded, that - subject to any necessary building permits — Babe Ruth League be allowed to move the proposed storage building on to the site and to remove it at the end of the season. Further, that the City will not be held liable in any manner for the building or its contents. Motion carried unanimously. Further, MacFarlane is to give the City Administrator verification of the insurance contract. Carl motioned, Nygaard seconded, that satellites be put out by May 8th on both the BMX Track and the Baseball Field. Motion carried unanimously. REPORT FROM THE COUNCIL - . Roger Stein -- Park Commission By -Laws Stein reported that the Council still had not received the Park Commission By -Laws. The Council wants them for their April 13th meeting. — Bikeway Grant Application A letter dated April 1, 1981 from Mr. William R. Engelhardt, Schoell & Madson, Inc. addressed to Mr. Frank Bri.xius, Mayor of the City of Greenwood (copy sent to City Administrator) was read aloud. It seems Mr. Engelhardt misinterpreted the decision of Shorewood's Council in stating "the City of Shorewood would not participate in the bikeway grant program unless their portion of the cost would be $9,000 or less ... It is unlikely that their costs will be at the $9,000 amount and, therefore, in reality have elected not to participate in the bikeway construction along Minnetonka Boulevard." Nygaard motioned, Carl seconded, that Mayor Baird write a letter to Mayor Frank • Brixius, City of Greenwood, with carbon copies to the Mayor of Deephaven and Mr. William R. Engelhardt, Schoell & Madsen, Inc., to explain our viewpoints; namely, that the Council on March 23rd "moved to participate in the project provided that they will agree to the costs of $9,435.00, the amount originally proposed." Motion carried unanimously. — Joint - Powers Agreement I'he Joint - Powers Agreement for the bikeway has been tabled. OTHER MATTERS — BMX 1981 Race Schedule Carl requested from the Park Commission approval of Shorewood's BMX 1981 Race.Schedule. Lindstrom motioned, Nygaard seconded, approval for its acceptance. Motion carried unanimously. — Minnetonka Y's Men's Club Carl read aloud a letter dated March 24, 1981 addressed to the Minnetonka Y's Men's Club, Minnetonka, from himself as President of Shorewood BMX Association. The purpose of the letter is to confirm the agreement to the Minnetonka Y's Men's Club for permission to provide and be responsible for refreshments during all of the Shorewood BMX races. Further, that the Club will obtain all necessary permits and assume all liabilities that might result from its participation. Further, that Shorewood BMX Association would receive no residual dollar returns from the Y's Men's Club. After discussion, Chapman motioned, Nygaard seconded, the proposal that the Park Commission recommend this letter to the Council for their approval. Motion carried unanimously. CITY OF SHOREWOOD REGULAR "PARK COMMISSION' MEETING MONDAY, APRIL 6, 1981 - M I N U T E PAGE 3 of . 3 OTHER MATTERS (Continued): — Reforestation Advisory Committee /Shade Tree Program Councilman Shaw reported that any municipality that receives a grant for reforestation shall have seven appointed residents from its own municipality to serve as a re- forestation advisory committee to advise the municipality in the development and administration of the reforestation program. Would the Park Commission members be interested.in serving as such Committee? .With the concurrence bf the Park Commission, Shaw will recommend to the Council that they be appointed to the Restoration Advisory Cordssion, pending further information. CONTINUATION OF "PARK POLICY" Goettelman reported he had talked to Mr. Jim Jones of Minnetonka Community Services, Inc. If he can come, it is the consensus of the Park Commission to have Jim Jones come to the next Park meeting to share his expertise with the Park Commission. ADJOURNMENT : Conrad motioned, Lindstrom seconded, for adjournment at 10:20 P.M. Motion carried unanimously. Respectfully submitted, � • Dart Fahrenbruch ROUTIN � � Pl Pk 1 7 A l — E - Agenda Dispos.