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042081 PK MINCITY OF SHOREWOOD COUNCIL CHAMBERS REGULAR "PARK COMMISSION' MEETING 5755 COUNIRY CLUB ROAD MONDAY, APRIL 20, 1981 7:30 P.M. PAGE 1 of 3 MINUTES CALL TO ORDER Assistant Chairman Gary Carl called the regular Park Commission meeting to order at 7 :44 P.M. ROLL CALL Members present: Bob Nygaard, Conrad Schmid (arrived 8:10), Roger Stein, Don Goettelm n (arrived 8:10), Gary Carl, Carol Chapman, Gordon Lindstrom. Also present: Council Liaison Tad Shaw Members absent: None APPROVAL OF APRIL 6, 1981 PARK COMMISSION MINUTES Stein motioned, Chapman seconded, for approval of minutes as written. Motion carried unanimously. COURT MacFARLANE, BABE RUTH LEAGUE MacFarlane appeared before the Park Commission to discuss his concern regarding security at Freeman Park: drinking parties with broken bottles, motorcycles, and cars; the possibility of breaking into and - vandalism of the storage shed that will be put on Freeman Parka Fences, lighting, and increased police patrol were discussed as possible deterrents. Carl motioned, Lindstrom seconded, the recommendation for the City Administrator to ask Northern States Power to check into the pros and cons as to the facts . and costs of installing lights (directional, pole, etc.) in the Freeman Park area to deter vandalism. Motion carried unanimously. Discussion followed. MacFarlane stated that (1) all the things needed to be done would not be done overnight; (2) that the League will help in any way it can; and that (3) concession stands, dug -outs, and crushed rock to replace the mud will be needed. Carl suggested Court put together a list of urgencies from which the Park Commission can then rank in order of priority according to need, cost, etc. MacFarlane stated he has already listed them in the letter, dated 3- 12 -81, addressed to the Park Commission. CONTINUATION OF PARK POLICY STUDY — Jim Jones, Minnetonka Community Services Jim Jones discussed the Minnetonka Community Services Athletic Season Committee 1979 Report which addresses two main problems: (1) the length of seasons in the athletic program, and (2) the shortage of athletic facilities. It is a report that uas put together by a Committee that met for one year and Minnetonka Community Services considers it to be extremely valuable in terms of gymn, pool, and field scheduling. Upon reading Gary Carl's proposed Park Plan, Jones said it seemd to be compatible with Minnetonka Comrnmity Service. Carl emphasized his proposal was merely a basic Park Plan. • CITY OF SHOREWOOD REGULAR "PARK COMMISSION" MEETING MONDAY, APRIL 20, 1981 PAGE 2 of 3 CONTINUATION OF PARK POLICY STUDY (Continued) After much discussion, Councilman Shaw suggested perhaps four questions could be considered: (1) Should the City of Shorewood right now charge a fee to offset the administrative costs of handling reserved space for athletic acti- vities in the Minnetonka Community Services area? (2) Should the City of Shorewood charge back to each team the full cost of their use of the field? Are fees for the actual usage going to be charged? (3) Should the City of Shorewood assess a per participant fee for reserved use of the field? (4) Should the City of Shorewood charge fees to adults for use of the facilities? The main question inevitably is: Should Shorewood charge a fee? If so, how do we go about setting appropriate fees? Goettleman emphasized that we should be spending time with the youth now (and not charging) rather than pay the police some years down the line to rule or police on behalf of youth delinquency. It was the consensus of opinion by the Park Commission that both volunteers and taxpayers are necessary. It is not the desire of the Park Commission to charge any individual, group, or organization; yet, the door should not be closed for the future if the need arises. In addition to volunteer help and sponsors, door -to -door selling /fund raising has been necessary to meet costs of equipment, umpires, insurance, and maintenance. • One of two options were suggested as being included in the Park Plan; namely, (1) the Plan be left open so that fees may be charged for any and or all activies; or (2) the door be closed at this time to youth being charged for any activities associated with the Minnetonka Community Services organization. Chapman motioned, Conrad seconded, for a recommendation to the City Council that no fee would be appropriate for use of athletic facilities at the present time in the City of Shorewood. Motion failed to pass. Carl motioned, Goettelman seconded, that while the Park Commission is presently reviewing all aspects of the Park Facility Usage Plan, it is the recommendation to the Council that all scheduled activities on Shorewood Park facilities be done on a no- charge basis. Motion carried unanimously. It was determined that if charging has to occur, the ranking of priorities could be as follows: 1. No fees for non- profit organizations within the Minnetonka. Community Services area; 2. Fees may be charged to profit- making organizations within or without the Minnetonka Community Services area; 3. Fees may be charged to profit or non- profit organizations outside the Minnetonka Community Services area; and 4. Adults could be charged a fee within or without the Minnetonka Community Services area. CITY OF SHOREWOOD REGULAR "PARK COMMISSION' MEETING MONDAY, APRIL 20, 1981 PACE 3 of 3 • CONTINUATION OF PARK POLICY STUDY (Continued) Jim Jones wants to bring a list of different organizations currently utilizing__ Minnetonka Community Services for scheduling for Shorewood's Park Commission for them to determine what they would consider profit versus non - profit and what they would consider would be inside /outside the boundaries - to at least go through once. Goettelenan motioned, Stein seconded, to table the discussion on behalf of the Park Policy for further consideration. Motion carried unanimously. COUNCIL REPORT (Carol Chapman reported) - Robson Snyder's Willow Trees Chapman reported that Public Works Foreman Don Zdrazil and Park Chairman Don Goettelman or another Park member are to go and inspect Snyder's property for the purposes of taking in fill for certain low areas. - Advertising Signs Also, the Council did not accept the vote and is asking the Park Commission for specific guidelines regarding all fields in Shorewood - whether appropriate and to what extent. To be put on the May 4th agenda. - - BMX: The Y's Men's Club was okayed for all BMX activities regarding concessions. - - The Park By -Laws were tabled by the Council. - - The Park Commission should respond to Page 106 of the Comprehensive Plan. To be put on May 4th agenda. OTHER MATTERS None ADJOURNMENT Goettblman motioned, Chapman seconded, to adjourn the meeting at 10:57 P.M. Motion carried unanimously. Respectfully submitted, Oasi Dart Fahrenbruch 0