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122181 PK MINCITY OF SHOREWOOD COUNCIL CHAMBERS Regular PARK COMMISSION Meeting 5755 COUNTRY CLUB ROAD MONDAY, December 7, 1981 7:30 P.M. Page 1 of 2 M I N U T E S CALL TO ORDER: Chairperson Goettelman called the regular Park Commission meeting to order at 7:39 P.M. on Monday, December 7, 1981. ROLL CALL Present: Gary Carl, Carol Chapman, Gordon Lindstrom, Bob Nygaard, Conrad Schmid, Roger Stein, Don Goettelman; also, Council Liaison Tad Shaw APPROVAL OF "PARK COMMISSION" MINUTES DATED NOVEMBER 16, 1981 Lindstrom moved, Stein seconded, that the Park Commission minutes dated Monday, November 16, 1981 be approved as written. Motion carried 7 -0. DORSEY SMITH'S OLD FASHIONED CONCESSIONS Mr. Dorsey Smith petitioned the Park Commission to use his Concessionaire truck on Shorewood's City parks during the hockey season. Reference was made to the fact that it was the Park Commission's intent to prevent the usage of City Park facilities for personal or group profit or gain (See Ordinance No. 91 and the "Park Facility Usage Plan" attached to the Park Commission minutes dated May 4, 1981). • It is possible that Mr. Smith's Concessionaire could be handled by contract through the applicable athletic association (in this case Minnetonka Youth Hockey Association) and arrangements made with them and their contractural agreements with the City. Smith commented as follows: He is willing to give 10 per cent of the GROSS profit, not the NET profit, to the City. Anytime a bona -fide organization comes in and wants to earn money for their own equipment, repairs, and benefit, he would not show up so as not to interfere; however, he would like sufficient notice to enable him to plan otherwise. Hennepin County had informed him that he has a "public service" rather than a "private service." The 10 per cent gross could go towards maintenance of the hockey rinks. Upon further discussion, there is a building on Badger Park that could be used for concessions. Smith offered to manage the concessionaire at that site and leave his truck at home. However, he would want to do the buying of everything; he prefers the City pay the insurance on the building and he would pay the insurance on every- thing else. The building has electrical outlets, bathrooms, washroom, hot and cold water, and a window for serving. Yet, that facility would have to be licensed and there is not enough time to have it licensed as the hockey season is too close. This should be pursued during the off season. Goettelman'suggested'Smith contract on a year - -to -year basis to supply a public service on 10 per cent of the gross to all facilities rather than just with the hockey association, and for other non - profit organizations who want to use the concessionaire as a profitable tool for their organization. Ten percent of the gross could go to the City. CITY OF SHOREWOOD Regular PARK COMMISSION Meeting MONDAY, December 7, 1981 Page 2 of 2 MINUTES • DORSEY SMITH'S OLD FASHIONED CONCESSIONS (Continued) A sample Agreement between the City of Excelsior and the Rosencrantz's Concess- ionaire was looked at by the Park Commission. Upon discussion, it was generally agreed that "net profit" should be changed to "gross profit" and "Commons" to "Parks." Lindstrom moved, Chapman seconded, that we recommend to the City Council acceptance and approval of the request by Mr. Smith to operate a Concession stand on a trial basis for the hockey season, subject to review next year. Further, if Mr. Smith is not to show up for any particular event, he should be given five (5) days' notice prior to the start of the event. The Concession stand is not to be operated during organized events unless requested to do so by the Director of the particular event. Motion carried with 6 ayes and 1 nay (Carl). TOM MUEHLBERG - SECOND ANNUAL SHOREWOOD INVITATIONAL HOCKEY TOURNAMENT - February 5, 6, and 7, 1982 Mr. Tom Muehlberg asked permission of the Park Commission to hold the Second Annual Shorewood Invitational Hockey Tournament on February 5, 6, and 7, 1982 (Friday through Sunday). Carl moved, Schmid seconded, that we approve the Second Annual Shorewood Invitational Hockey Tournament under the same terms and conditions as for 1981 (See Park Commission minutes dated Monday, January 19, 1981, pp 2 and 3, and Council minutes dated Monday, January 26, 1981, p. 3.) However, Badger, Cathcart, and Freeman Parks • will all be used because three groups — Bantam, Peewees, Squirts --will be playing. Motion carried 7-0. Muehlberg is interested in the Concessionaire and is to contact Mr. Smith. FREEMAN PARK Arne Bronken, Northwest Associated Consultants Ms. Bronkken presented a preliminary Concept Plan for Freeman Park to the Park Commission for discussion. She will prepare a combination of sketches and show them to the Park Commission in January, 1982 for further discussion. REPORTS —Carl reported from the Council meeting that some land might be donated to the Park Commission in lieu of payment of $500 per lot. The Park Commission would want to look at the land first. =The Council agreed to let the Babe Ruth shed stay put on the Freeman Park field. Due to budget cuts, several outbuildings are going; the various organizations could help share the expenses. = =The Council agreed to let the Southwest Trail Association Sno- Skippers mark the snowmobile trails in Shorewood; further, the Council will ask the Hennepin County Rail Authority to allow the marking for snowmobiling and cross - country skiiing only, and to monitor the currently vacated rail line. OTHER MATTERS Roger Stein said he would continue on the Park Commission. that officers will be elected on Monday, December 21, 1981. ADJOURNMENT Stein moved, Schmid seconded, for adjournment at 10:17 PM. Respectfully submitted, Dart Fahrenbruch Goettelman reported Motion carried 7-0.