030182 PK MINCITY OF SHOREWOOD COUNCIL CHAMBERS
REGULAR PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD
MONDAY, MARCH 11 1982 7:30 P.M.
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M I N U T E S
CALL TO ORDER:
The meeting was called to order by Chairperson Gary Carl at 7 :37 P.M.
ROLL CALL:
Members present: Gary Carl, Carol Chapman, Don Goettelman, Roger Stein, and
Conrad Schmid; Gordon Lindstrom arrived at 7 :51.
Also present: Council Liaison, Tad Shaw.
APPROVAL OF MINUTES DATED MONDAY, February 15, 1982.
Section on goals and objectives should be retitled as "Tentative Listing of Goals ".
Minutes approved as corrected, moved Chapman, seconded Stein, motion carried 5 -0 .
RE PORTS ON GOALS AND OBJECTIVES.
Goettelman suggested that lake access and lakeshore park are high priority items
in the Comprehensive Plan, and should be included in the short term goals. Fol-
lowing item added to tentative list of goals:
7. Keeping in mind the short and long range goals and priorities established
in the Comprehensive Park Plan, be especially alert to act when opportunities
appear to complete the Plan, especially the acquisition of Lake Minnetonka
• park land.
The former item 8 (Trails) renumbered 7.
FR!LMAN PARK PLAN AND REVIEW.
The Commission discussed the procedure for presenting the present plans for
Freeman Park to the public. After some discussion of alternatives, Stein moved,
Schmid seconded the following:
1) Special Meeting - March 22nd with Ann Bronken to determine the best proposal.
2) Regular Meeting - April 5th to present the plans for public inspection. They
will be available in City Hall, and the first 15 minutes of meetings through
May 3rd will be opened for discussion.
3) Regular Meeting - May 3rd. The final choice of plans incorporating any
changes to be forwarded to the City Council.
Motion carried unanimously.
ATHLETIC ASSOCIATION AGREENEYM.
The Commission reviewed the rough drafts of the agreements to be signed by all
athletic associations getting priorities in the use of Shorewood fields. Term-
inology changes were made, including the use of the term "annual agreement" in all
contracts except hockey (which has a season which starts one calendar year and ex-
tends into the next), and inclusion of cancellation clause for cause by the City.
• Chapman moved, Goettelmen seconded approval of the corrected contracts (samples
attached). Motion carried 6 -0.
PARK COMMISSION MINUTES - 2 - MARCH 1, 1982
MATTERS FROM THE FLOOR.
The Chairperson read a letter from Sue Niccum regarding the actions of Craig
Scott in an incident which occurred at Cathcart Field.
Councilperson Jan Haugen brought up the octagonal building presently located on
the "old amusement park property" in Excelsior. The builders of the town houses
will be tearing down the building, and it has been suggested to the owners that
we could use the building. After discussion, Lindstrom moved, Schmid seconded a
motion that the city parks system would be interested in the building if the
moving of the structure could be done in a cost ;effective manner.
Motion carried 6 -0.
Advertisements have appeared, and it seems that the Minnetonka Golf Club is
available for sale. The Commission discussed the advantages of having a city -
owned golf course, and the disadvantages of having the large parcel of land used
for other purposes.
Goettelman moved, Lindstrom seconded the following: If the golf club is available,
the City should investigate the matter on behalf of the park system.
Motion carried 6-0. As Hennepin County park system has golf facilities in their
system , the Commission asked that Roger Stein investigate if courses can be run
without suffering huge deficits.
Park Commission asked that the manner used by Deephaven to fund their new park be
investigated, as our city may need to use additional alternative sources of funding.
CLOSING OF ICE RINKS.
It was reported that the skating season had ended and the ice rinks have been closed
for the season.
ADJOURNMENT.
Lindstrom moved, Schmid seconded adjournment of the meeting. Motion carried
unanimously. Meeting adjourned at aproximately 9:30 P.M.
Respectfully Submitted, 1
Tad Shaw, acting Secretary
ANNUAL BASEBALL ,MEMORANDUM AGREEMENT
THIS MEMORANDUM AGREEMENT, made and entered into this day of
198_, by and between the
hereinafter called "Athletic Association ", and the City of Shorewood,
a Minnesota Municipal Corporation, hereinafter called "City ":
I. The City agrees to provide to the Athletic Association the
exclusive use of City baseball facilities located at
for those dates and times which the
Athletic Association does agree to file with the City Administrator
on or before 5 days following the execution of this agreement, provid-
ed said dates are specifically approved by the City Council at its regu-
larly scheduled meeting following the filing of the dates and times of
authorized use as they deem to be in the best use of the City; dates so
approved shall not be subject to change without prior approval of the
City Administrator. Postponements may be made up on substitute dates
only after approval of such dates and times have been obtained from
the City Administrator.
2. The Athletic Association agrees, before any use of the baseball
• field, it shall file a copy of a liability insurance policy naming the
City as insured in the amount of $100,000 /$300,COO. Use of the City's
facilities shall not be permitted until these policies are on file.
3. This agreement shall be in existence for the balance of 198_,
subject to its being revoked on 10 days notice. In case of excess
vandalism, or lack of control of spectators, or the Association violates
any terms of this contract, the City shall be entitled to revoke use of
the field by the Athletic Association. The Association shall have an
opportunity to be heard before the City Council if they so desire during
the 10 day notice period.
4. Any use of the facility other than that authorized herein shall
result in an immediate forfeiture in further rights of the Athletic
Association to use the same.
CITY OF SHOREWOOD:
By g
By By ... ...
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ANNUAL FOOTBALL MEMORANDUM AGREEMENT
. THIS MEMORANDUM AGREEMENT, made and entered into this day
of 198_, by and between the Minnetonka Athletic
Association, also known as MAA, hereinafter called "Athletic Associa-
tion", and the City of Shorewood, a Minnesota Municipal Corporation,
hereinafter called "City ":
I. The City agrees to provide to the Athletic Association the
exclusive use of the football facilities located at Badger
Park for those dates and times specifically set forth in
the schedule of dates and times which the Athletic Associa-
tion does agree to file with the City Administrator on or
before 5 days following the execution of this agreement,
provided said dates are specifically approved by the City-
Council at its regularly scheduled meeting following the
filing of same. The City Council shall have the right
to amend or change the dates and times of authorized use
as they deem to be in the best use of the City; dates so
approved shall not be subject to change without prior
approval of the City Administrator. Postponements may be
made up on substitute dates only after approval of such
dates and times have been obtained from the City Admini-
strator.
• :2. The Athletic Association shall be solely responsible for
marking and lining the field for use. It shall also be
responsible for parking of spectator cars in designated
areas and for proper crowd control; no cars or vehicles
shall be permitted to park on grassy areas or in front of
Cif Garage doors
3. The Athletic Association agrees, before any use of the
football field it shall file a copy of a liability in-
surance policy naming the City as insured in the amount
of $100,000/300,000. Use of the city's facilities shall
not be permitted until these policies are on file.
4. This agreement shall be in existence for the balance of
198 subject to its being revoked on 10 days notice.
In case of excess vandalism, or lack of control of the
spectators, or the Association violates any terms of this
contract, the City shall be entitled to revoke use of the
field by the Athletic Association. The Association shall
have'an opportunity to be heard before the City Council if
they so desire during the 10 day notice period.
5. Any use of the facility other than that authorized herein
shall result in an immediate forfeiture in further rights
of the Athletic Association to use the same.
CITY OF SHOREWOOD
By _ B
By By
ANNUAL BMX MEMORANDUM AGREEMENT
THIS MEMORANDUM AGREEMENT, made and entered into this day
of , 198_, by and between the Shorewood BMX Associa-
tion hereinafter called "Athletic Association ", and the City of Shore -
wood,"a Minnesota Municipal Corporation, hereinafter called "City ":
1. The City agrees to provide to the Athletic Association the
exclusive use of the BMX bicycle track located at Freeman
Park city facilities for those dates and times which the
Athletic Association does agree to file with the City Admini-
strator on or before 7 days following the execution of this
agreement, provided said dates are specifically approved by
the City Council at its regularly scheduled meeting follow-
ing the filing of the same. The City Council shall have the
right to amend or change the dates and times of authorized
use as they deem to be in the best use of the City; dates so
approved shall not be subject to change without prior approval
of the City Administrator. Postponements may be made up on
substitute dates only after approval of such dates and times
have been obtained from the City Administrator.
2. The Athletic Association shall be solely responsible for main-
taining the track itself in a usable condition. It shall also
be responsible for all parking of spectator cars in designated
areas and for proper crowd control.
• 3. The Athletic Association agrees that no participant of any of
its sponsored events will be permitted to use the track unless
that participant is protected with a hard protective helmet and
pads completely covering the handle bars and frame of the bi-
cycle used on the track. The Association agrees to post this
regulation in a conspicuous place so that anyone attempting to
use the track during a period other than for sponsored events
will be informed of the minimum safety equipment required for
use of same.
4. The Athletic Association represents to the City that they are
operating the track on a non - profit basis and that all funds
charged for entry fees will be used by the Association for
costs, upkeep, and maintenance of the track and for prizes for
participants.
S. The Athletic Association agrees, before any us of the BMX
track is made it shall file a copy of a liability insurance
policy naming the City as insured in the amount of $100,000/
$300,000. An explanation will also be included explaining
additional insurance coverage on race participants. Use of
City's facilities shall not be permitted until these policies
are on file.
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BMX MEMO AGREEMENT - 2 -
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6. This agreement shall be in existence for the balance of 198_
subject to its being revoked on 10 days notice. In case of
excess vandalism, or lack of control of spectators, or the
Association violates any terms of this contract, the City
shall be entitled to revoke use of the track by the Athletic
Association. The Association shall have an opportunity to
be heard before the City Council if they so desire during
the 10 day notice period.
7. Any use of the facility other than that authorized herein
shall result in an immediate forfeiture in further rights
of the Athletic Association to use the same.
CITY OF SHOREWOOD
By
By
By
HOCKEY MEMORANDUM AGREEMENT
THE MEMORANDUM AGREEMENT, made and entered into this day
of , 198_, for the season of 198_ - 198_, by and
between the Minnetonka Youth Hockey Association, also known as MYHA,
hereinafter called "Athletic Association ", and the City of Shorewood,
a Minnesota Municipal Corporation, hereinafter called "City ":
1. The City agrees to provide to the Athletic Association the
exclusive use of city hockey facilities for those dates and
times specifically set forth in the schedule of dates and
times which the Athletic Association does agree to file with
the City Administrator on or'before 5 days following the
execution of this agreement,.provided said dates are speci-
fically approved by the City Council at its regularly sche-
duled meeting following the filing of the same. The City
Council shall have the right to amend or change the dates
and times of authorized use as they deem to be in the best
use of the City; dates so approved shall not be subject to
change without prior approval of the City Administrator.
Postponements may be made up on substitute dates only after
approval of such dates and times have been obtained from
the City Administrator.
2. The Athletic Association shall be solely responsible for
marking and lining the rinks' for use. It shall also be
responsible for parking of spectator cars in designated
• areas and for proper crowd control; no cars or vehicles
shall be permitted to park on grassy areas or in front of
City Garage doors
3. The Athletic Association agrees, before any use of the
hockey rinks is made, it shall file a copy of a liability
insurance policy naming the City as insured in the amount
of $100,000/300,000. Use of the City's facilities shall
not be permitted until these policies are on file.
4. This agreement shall be in existence for the balance of
198_, subject to its being revoked on 10 days notice.
In case of excess vandalism, or lack of control of spec-
tators, or the Association violates any terms of this
contract, the City shall be entitled to revoke use of the
rinks by the Athletic Association. The Association shall -
have an opportunity to be heard before the City Council if
they so desire during the 10 day notice period.
5. Any use of the facility other than that authorized herein
shall result in an immediate forfeiture in further rights
of the Athletic Association to use the .same.
CITY OF SHOREWOOD
By By
By _ By