060782 PK MINCITY OF SHOREWO
PARK COMMISSION
• MONDAY, JUNE 7,
CALL TO ORDER
Chairman Carl c,
MINUTES
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
the June 7, 1982 Park.Commission meeting to order at 7:40 P.M.
ROLL CALL
Present: Gary rl, Marty Jakel, Gordon Lindstrom, Conrad Schmid, Roger Stein,
Council Liaison Tad Shaw, Assistant Kathy West
Absent: Launis e Cousins
Carol Chapman - prior committment
Also Present: City Administrator, Doug Uhrhammer
APPROVAL OF MINUTES
Lindstrom moved, Stein seconded, to approve the minutes dated Monday, May 17, 1982
as written.
The motion carried unanimously.
CITY FINANCES & PARK DEVELOPMENT
Administrator Uhrhammer was present to discuss the City's financial statement for
April, the fiscal condition of the Park System and the City in general. He noted
that most of the ironies _ -in the Park Capital Improvement Fund are invested but ap-
proximately $14,500 is in cash. He stated that the City accounting is on an accrual
basis and that the monthly cash flow is basically nill. Uhrhammer presented a cash
flow analysis for the Park System as it relates to the City's General Fund -,from 1977
to 1982 as follows:
i
Uhrhammer suggested that in making any improvements the Park Commission work with
the cash portion of the Capital Improvement Fund and try to keep it replenished.
He added that the development of the parks should include facilities that require
no maintenance or minimal maintenance with volunteer help. Uhrhammer noted that
cuts in State aid to local government were less than anticipated but fiscal prob-
lems still exist with the City. The State Auditors will be meeting with City Of-
ficials to develop solutions to these problems.
RECREATION
PARK
TOTAL
CAPITAL
GENERAL
BUDGETED
ACTUAL
BALANCE
IMPROVEMENT
FUND
AMOUNT
EXPEND.
+ or H
FUND (cash)
(operating)
H1980
Unknown
Unknown
Unknown
$ 5,980 --
$`28,052.50
$17,700
$61,881
($44,181)
$15,760
($ 74,154.00)
$16,000
$33,450
($17,450)
($ 3,380)
($150,664.00)
$19,074
$24,850
($ 5,776)
$14,784
($ 85,010.00)
$30,000
$23,000
$ 7,000
$18,700
($ 90,000.00)
i
Uhrhammer suggested that in making any improvements the Park Commission work with
the cash portion of the Capital Improvement Fund and try to keep it replenished.
He added that the development of the parks should include facilities that require
no maintenance or minimal maintenance with volunteer help. Uhrhammer noted that
cuts in State aid to local government were less than anticipated but fiscal prob-
lems still exist with the City. The State Auditors will be meeting with City Of-
ficials to develop solutions to these problems.
PARK COMMISSION MINUTES - 2 - June 7, 1982
CONTINUED DISCUSSION OF FREEMAN PARK DEVELOPMENT
Anne Bronken was unable to attend the meeting due to illness.. The Park Commission
agreed to move the discussion to the June 21, 1982 meeting.
ESTABLISHING PROCEDURES FOR EVALUATING & RECOMMENDING APPLICANTS TO THE PARK
COMISSION
Roger Stein submitted a memo suggesting procedures for filling vacancies.
Commission members agreed that the interviewing process should be informal; a
time for two -way discussion with the applicants to give information about the
Park Commission, generate questions, to receive input and comments from them,
and to learn about them. It was noted that individual interviews might be more
appropriate, facilitate the process, and tend to produce more original responses
and independent thinking.
It was noted that a set procedure is necessary but it was suggested that the voting
technique should not be completely closed or limited. The number of openings on
the Commission would effect the voting pattern.
Stein's memo, with additions from the discussion, included the following suggestions:
A)
An official notice in local papers will be released informing the public
of vacancies and asking for candidates. Also, a set deadline for applying`
for the Park Commission positions will be stated.
B)
All candidates will be asked to submit a written resume that shculd express
their qualifications and their reasons for wanting to become members of the
•
Park Commission to the Park Commission Chairman. All Park Commissioners
should lave at least one week to review all submitted resumes.
C)
All canlidates will be asked to attend a meeting of the Park Commission
after tie published closing date of applications for a question and answer
session. An informational session will be given to provide the applicants
with bc
ackgrouhd on the Park Commission. Informal discussion /interviews
will be conducted with each candidate on an individual basis.
D) A vote will be taken to select new member(s) at the next regularly scheduled
Park Comission meeting after the interviewing is completed. Attendance by
applicants at`_this meeting will be optional.
(A suggested voting method would allow Park Commission members to vote for
as many candidates as there are openings, or none at all. Any candidate
receiving a simple majority vote would be considered acceptable for member-
ship to the Park Commission. If there are more acceptable candidates than
open positions, a second -vote could be taken with the top vote getters re-
ceiving the positions. Additional votes would be taken in case of a tie.)
E) Recommendation of the tentative appointments to the Park Commission will be
sent to the City Council for approval at their next meeting. Notification
will be mailed to all applicants and the tentative appointees will be re-
quested to attend the Council meeting to answer any questions.
It was agreed
at their next
the Park Commission would review the suggested procedure and vote
(Roger Stein lef the meeting - prior committment.)
•
PARK COMMISSION MINUTES - 3 - JUNE 7, 1982
, qw Park Dedication
Administrator U
garding Park De
noted that the
meet the Statut
is taken in lie
developed land.
as a basis to d
of Review" to n
Uhrhamner outli
charging Park D
1) Determ
CCS -
hammer distributed a memo and some informational materials re-
cation Fees. While preparing a report for the City Council he
at per -lot fee charged by the City for Park Dedication does not
y requirements. He described it as arbitraryl,in nature. If cash
of land the fee should relate to the fair market value of the un-
He suggested that the County Assessor's valuations could be used
:ermine the market value with the City Council serving as a "Board
ptiate,.with the developer.
d a possible method and some considerations for a new system of
lication Fees (for cash in lieu of land):
ie percentages for residential properties (up to 7 or 8 %) and
al /industrial properties (up to 5 or 6 %).
A) These percentages could be broken down according to Zoning Districts,
for example:
District Percentage Fee Charged for Park Dedication
R -1 5% of Fair Market Value
R - 2 I Ii II " "
R -3 7% of Fair Market Value
R - 4 If it 11 it if
R -5 8% of Fair Market Value
C 5% of Fair Market Value
B) These percentages could be broken down according to
Developed Units Net Acres
2) Determine the Fair Market Val from an objective source (such as County
Assessment figures) leaving enough flexibility in the sysem to assure
accurate valuation (Council as Board of Review negotiating with Developer).
Uhrhaw er cautioned that the City must not be arbitrary, capricious, or subjective
in setting the Fee system. He noted that land dedication versus cash is negotiable
and that the City has a choice as to t land is donated He stated that the
dedication could be split between land and cash.
Uhrhammer asked to present more information on Park Dedication Fees at the next
Park Commission meeting and stated that he would eventually like a recommendation
to the City Council.
. .
City Council: Tad Shaw reported from
Licenses had been approved; a Civil De
Jim Latterner to use a.travel trailer /
mission appointments were approved.
Planning Commission: Staff noted that
Concept Stage approval for the Tingewo
subject to density of nine units.
May 24th Counci meeting that Liquor
e Ordinance was studied; a request by
.le home was app oved; and the Park Com-
e Planning Commi sion had recommended
P.U.D. proposal on Radisson Inn Road
PARK COMMISSION MINUTES 4 -
FURTHER MATTERS FROM THE FLOOR
An advertisement for bleachers was noted. The Park Commis
were not a necessary item at this time.
ADJOURNMENT
Schmid moved, Lindstrom seconded, to ad ourn. The motion
the meeting was adjourned at 10:12 P.M.� �
Respectfully submitted,
Kathleen West, Park Commission Assis
JUNE 7, 1982
Sion agreed that they
unanimously and