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081682 PK MINCITY OF SHORE'WOOD COUNCIL CHAMBERS PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD MONDAY, AUGUST 16, 1982 7:30 P.M. M I N U T E S CALL TO ORDER Chairman Carl called the August 16, 1982 meeting of the Park Commission to order at 7:37 P.M. ROLL CALL Present: Gary Carl, Launisse Cousins, Marty Jakel, Gordon Lindstrom, Conrad Schmid, Roger Stein Absent: Carol Chapman Also Present: Tad Shaw, Council Liaison; Kathy West, Assistant APPROVAL OF MINUTES Lindstrom moved, Stein seconded, to approve the minutes from the August 2, 1982 Park Commission meeting as written. The motion carried unanimously. MATTERS FROM THE FLOOR Ice Rinks - Di cussion of the management of ice skating rinks for the 1982/83 • season was suggested as an agenda item for the next meeting. Evaluations - Cousins requested input from the Commission on a general form she was developing for the City to use as a means to evaluate the park system and existing programs. The evaluation as proposed was a questionaire to be given to the leaders of the organized sports associations (park users) titled "Shorewood Park Commission Evaluation Report 1982 ". The following areas were emphasized: _ Contracts - Ordinances /rules and regulations information - Insurance - Condition of facilities - Supervision Athletic Agreements - Staff noted that contracts and Ordinance copies had been mailed to Minnetonka Community Services for the football season. No new pro- cedures for processing athletic agreements had been developed at this time. Insurance - Council Liaison Shaw noted that the original intent behind the insurance requirements accompanying the athletic agreements was to assure liability protection. He felt the policy needs to be re- evaluated. Possible additions suggested were to require evidence or waiver of Worker's Comp. insurance, and individual accident insurance. The Park Commission requested that Shaw present a written recommendation. Ordinance ##91 Amendment - Staff reported that the Attorney Larson had reviewed the proposed changes to Ordinance #91 - Regulations for Parks and Beaches. It was noted that he had compared Section 10, Subd. 3 (regarding swimming areas) to Tonka Bay "s ordinances. That City's regulations did not address Mcompetent sup - ervisicdl. It was also noted that the Attorney questioned what "proper protective equipment" is under Section 9. The Park Commission stated that the objective was to shift the responsibility for equipment requirements to the organized athletic PARK COMMISSION MINUTES 2 - AUGUST 16, 1982 41 MATTERS FROM, THE FLOOR - CONTINUED associations. It was noted that it would be difficult for the City to define each piece of equipment needed for the different programs and that it should be the responsibility of the separate Leagues. Regulation_of unorganized /unsuper- vised games was.not the goal,and this was seen as unenforceable. Stein moved, Jakel seconded, to send the amended ordinance to the Council for review and reaction. The motion carried unanimously. ADVERTISING SIGNS IN CITY PARKS Discussion of ad signs was continued from the August 16, 1982 Park Commission meeting. Staff noted that the Little League and Babe Ruth organizations had been advised of the discussion item on the agenda and their input had been requested. It was reported that the Little League representative (Jerry Brenhoffer) expressed the opinori that their organization was not overly concerned with the possibility of the City phasing out the advertising signs at Freeman Park. No input was received from the Babe Ruth League. It was noted that existing Ordinance #77 (Zoning: Signs) prohibits "The posting of bills, posters, placards, and circulars on any ... public property... ". Council Liai- son Shaw noted that the Ordinance was in effect when the City obtained the Freeman Park fields (with signs in place) but the City Council had permitted the Leagues to keep the signs on a trial basis. The Council requested that the Park Commission study the issue. The Ordinance, as written, disallows the signs. • It was noted that the Planning Commission is currently reviewing a proposed Zoning Ordinance to replace the existing one. Sections of the current and proposed Ord- inance were distributed for discussion. The new Ordinance would also prohibit signs of the type in Freeman Park. It was suggested that if the Park Commission wanted to change the proposed Ordinance, this was the time to give the Planning Commission input. There was some disagreement between the Park Commission members as to the desire ability of advertising signs in the City Parks. It was suggested that at some point in the future such signs might provide a means to minimize the costs of park facil- ities'maintenance. Questions of aesthetics versus benefits; temporary of permanent signage; the amount of control involved were raised. The definition of quasi -civic as it relates to organized sports leagues was also an issue. Chairman Carl requested an interpretation of the Ordinance (under existing Subd. 5) as to whether or not the Park Commission /City are legally within their rights to authorize signs such as the ones currently displayed in Freeman Park. It was noted that after adoption of the Ordinance, options probably would not exist in terms of the Park Commission's control over signage. It was suggested that the Park Commission formally approach the Planning Commission with a request to amend the proposed Ordinance. The following recommendation was formulated: That Subd. 11 Signs, of the General Provisions of the proposed Zoning Ordinance be amended to include under Section e. Posting of Bills, Posters, Placards or Circulars, a paragraph (5) be included to read: "The Park Commission may, at its option, recommend placement of suitable advertising signage in City Parks, subject to all other provisions of this section, and approval by the City Council ". Cousins moved, Schmid seconded, this recommendation as a motion. The motion carried, 5 to 1. Ayes: Carl, Cousins, Lindstrom, Schmid, Stein Nay: Jakel PARK COMMISSION MINUTES 3-- AUGUST 16, 1982 • FREEMAN PARK DEVELOPMENT Sets of drawings by Planner Anne Bronken were presented for the Park Commission's review - (1) preliminary trail plan, and (2) entrance and sgnage details. Chairman Carl noted.that he felt more exact /detailed plans were needed to go ahead and stake the trail. He also felt that some areas of the existing trail were not accurate, specifically, near Strawberry Lane. The Park Commission felt that a report was needed from Bronken, either in written form or in person. The Commission accepted the entrance and signage details. It was noted that no one had received estimates on Park Boundary signs for Freeman. Chairman Carl reported that ten vandalism signs had been made for a total cost of $50. POLICY REVIEW HENNEPIN COUNTY PARK RESERVE DISTRICT Stein reported that Hennepin County will be holding a series of public hearings to look at Park Reserve policy statements for the first time since 1957. He noted that this will not have an effect upon the Shorewood Park System, but will be an oppor- tunity for input. Chairman Carl requested that Stein report the results of the hearings to the Park Commission. REPORTS • City Council - Schmid and Shaw reported from the August 9, 1982 Council meeting that Ted. Deikel's subdivision site plan had been approved; Minnetonka State Bank presented a revised building site which removed variances formerly requested; a lot combination request by the American Legion /ICO was approved; Near Mountain developers requested that assessment.policies be reviewed; the Gambling Ordinance was passed; the Ron Johnson trial date was :.set wrong by Hennepin County; a one -way road request for Country Club'Road /Wood Drive /Tee Trail /Lake Linden Drive was discussed; signs and traffic patterns for the Shorewood Shopping Center were brought up; the Joint Powers Cable TV Agreement was noted; and the S.L.M.P.S.D. police contract was discussed. MATTERS FROM THE FLOOR Chairman Carl noted that he would not be at the August 30th Park Commission meeting. Representatives to the Council and Planning Commission meetings were assigned for the month of September: Cousins for the first two meetings, Jakel for the second half of the month. ADJOURNMENT Schmid moved, Lindstrom seconded, to adjourn. The motion carried unanimously and the meeting was adjourned at 9:44 P.M. Respectfully submitted, �� • Kathleen West, Assistant /Secretary