110182 PK MINCITY OF SHOREWOOD
PARK COMMISSION MEETING
MONDAY, NOVEMBER 1, 1928
CALL TO ORDER
M.I'N U T E S
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
Present: Commission members Carl, Chapman, Cousins, Jakel, Lindstrom, Stein;
Council Liaision Shaw; Assistant West.
Absent: Schmid.
Chairman Carl called the November 1, 1982 Park Commission meeting to order at 7:33 P.M.
MATTERS FROM THE FLOOR
a) Request for use of facilities for dryland hockey training Tom Muehlberg was not
present to make the request. The Commission suggested that the request be handled on
an administrative level.
b) Jerry Brenhofer, representing South Tonka Little League expressed thanks to the
City for the use of the ballfields and for maintenance in 1982.
Chairman Carl reported that Minnetonka Youth Hockey Association (MYNA) has proposed
changes in the City's hockey memorandum agreement.
MANAGEMENT OF THE ICE RINKS MARTY'JAKEL
Jerry Brenhofer stayed for the discussion regarding supervision of the ice rinks, noting
• enforcement of equipment rules on hockey rinks as his primary concern. He rated past
supervision of the rinks as a 3 on a 1 to 10 scale.
The Commission reviewed the first draft of an.1ce rink management policy and suggested
the following changes /additions:
I. HIRING POLICIES
C. "Age" should be added after "...without bias toward...". The Commission questioned
what makes "qualified individuals ".
D. Applicants was deleted and the sentence changed to read: " Attendants must be at
least 19 years of age ".
E. The Commission debated the rate of pay,noting that incentives should be offered
for experience and demonstrated ability. It was suggested that it be listed in the
policy as minimum wage or higher.
G. It was noted that reference to training programs should be listed under Section
II, City Staff Responsibilities.
H. It was agreed that item H. should be deleted from this section.
II. CITY STAFF RESPONSIBILITIES
This section was basically approved_by the Commission with the coordination of training
programs - general employment and C.P.R. - to be listed as another responsibility.
III. PARK COMISSION RESPONSIBILITIES
The Commission questioned the depth of the duties assigned to the Park Commission rep-
resentative. It was suggested that this section be eliminated because the responsibil-
ities duplicated those in Section II and involved a great deal of time. Jakel noted
that this section was originally intended for a head rink attendant. He felt the Com-
mission needed to become more personnaly involved in park activities. Commissioners
PARK COMMISSION MINUTES -2 NOVIIKBER 1, 1982
0 MANAGEMENT OF THE ICE RINKS - CONTINUED
and Council members present discussed the roles they assume and their responsibilities
beyond policy setting.
The Commission made suggestions to alter Section III and appointed Jakel as the Commis-
sion representative to the lace rinks for the 1 82 -83 skating season. Changes were noted
as follows -
The representative shall assist the City Staff by:
1) Conducting spot checks to note the condition of the facilities and the
performance of the rink attendants.
2) Evaluating attendant reports /logs and reporting to the Park Commission.
3) Completing a final end -of- season evaluation of the ice rink program for
the City, including suggested changes or improvements.
The representative may assist the City Staff:
1) In setting schedule - attendant hours and hockey practices.
2) In case of emergencies.
3) In hiring attendants and setting up training sessions.
IV. ATTENDANT RESPONSIBILITIES AND NEW RINK POLICIES
The Commission suggested that a specific job description be developed for the attendants.
It was also noted that the existing section 'should be split into categories such as
tasks, authority and responsibilities; and that the rink policies be a separate section.
• It was noted that the first statement should read that the attendants shall be responsi-
ble to enforce the park rules and regulations, and shall have the authority to close the
rinks and ban individuals when necessary. Such action shall be reported to the Staff.
Item F. was changed to read: "Attendants will be required to wear proper identification
provided by the City ".
Item K. was changed to read: "Telephones shall be used by attendants only, for emergency
purposes. Personal use of phones shall be discouraged."
Other items were added stating that:
"Attendants will be responsible to close the rinks when the temperature or ice
conditions are unsuitable for skating, e.g.: -20 wind chill. City Staff shall
be notified of such action."
"Attendants must enforce protective equipment requirements on the hockey rinks."
"During the ice skating season warming houses will be open only when a rink at-
tendant is on duty."
V. HOCKEY TOURNAMENT POLICIES
The Commission discussed several points:
Tournament personnel should be responsible to return park facilities to pre-
tournament conditions.
It was suggested that Item E. be changed to note that attendants will not be
required to work extra hours or perform tasks beyond their normal duties.
RINK HOURS
The Commission suggested that the rink hours be subject to adverse weather conditions
as noted in the- .amendment to Section IV.
PARK COMMISSION MINUTES -3- NOVIINBER 1, 1982
MANAGEMENT OF THE ICE RINKS - CONTINUED
Chapman moved, Lindstrom seconded, to hold a second reading on the Ice Rink Management
Policy before sending it to Council for approval. The motion carried unanimously.
MATTERS FROM 7HE FLOOR
Staff noted that Councilperson Haugen reported a food wagon for sale The Commission
took note of the information but agreed that it was not a necessary item at this time.
Bob Shaw, representing MYNA, presented an alternative hockey contract The Commission
agreed to study the proposal after the current contracts are signed. Chairman Carl
expressed a desire to work with MYHA to resolve any problems, and requested representation
at meetings. 'He noted that the existing agreements as written are required for the
1982 -83 season. No use of the City facilities - dryland training or regular season -
will be allowed until the agreement is filed with the City.
Lindstrom noted that, if approved, Mr. Wilson will remove trees from Cathcart Park and
replant them in other City parks, keeping one for each one he moves. Jakel suggested
that an effort be made to replant in Manor and other parks rather than only in Freeman.
Chapman moved, Stein seconded, to recommend .that the Council approve the tree replanting
to be handled by Mr. Wilson; compensation to be one tree retained by Mr. Wilson for each
tree moved. The motion carried unanimously.
Staff presented copies of a Hennepin County Park Reserve District report for informational
purposes. Council Liaison Shaw noted a section on user fees.
FA MIA App, ZT1D rr
Lindstrom moved, Stein seconded, to adjourn. The motion carried unanimously and the
meeting was adjourned at 11:31 P.M.
Respectfully submitted,
Kathleen West, Park Assistant