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010383 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING MONDAY, JANUARY 3, 1983 CALL TO ORDER M I N U T E S COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. Chairman Carl called the January 3, 1983 Park Commission meeting to order at 7:36 P.M. ROLL CALL Present: Commission members Gary Carl, Carol Chapman, Launnie Cousins, Marty Jakel, Conrad Schmid (late), Roger Stein; Assistant Kathy West. Absent: Commission member Gordon Lindstrom (ill); Council Liaison Tad Shaw. APPROVAL OF THE MINUTES Chapman moved, Cousins seconded, approval of the minutes from the December 6, 1982 Park Commission meeting. The motion carried unanimously (4 -0). MATTERS FROM THE FLOOR Hockey Tournament Request: Pat Hanily and Mike Deladi were present to request the use of Badger and Cathcart rinks for the Third Annual Shorewood Tournament on February 4th, 5th and 6th. They provided an informational flyer and discussed tourna- ment details with the Park Commission. Teams: It was noted that the number of cities participating had been cut, making the tournament more of a local activity. Times: The Park Commission noted that the tournament sponsors would be re- quired to pick up the cost of the rink attendants' time: 1) the first attendant's time beyond the normal rink hours (Saturday, 7:30 A.M. to 9:00 A.M., Sunday, 10:00 A.M. to noon) 2) all hours worked by a second attendant (to be on duty during the entire tournament) Fees: The Commission discussed the "After Hours" rental polciy. It was noted that the tournament would not require lights during extra hours, and that the sponsors would be paying for the attendants. The Commission felt the $25.00 /hour fee should not apply in this case. Hanily and Deladi noted that they were seeking donations from local businesses to defray costs. Teams are required to pay a $50.00 tournament fee and each participant receives a trophy. Medical Assistance /Security: It was suggested that the sponsors consider arranging on -site medics, and the possibility of having police re- serves present was also discussed. Tournament Arrangements: It was agreed that Commission member Jakel would work with Hanily and Deladi to set up and follow through on tournament pro- ceedings, to include parking, R.V. placement, etc. it Insurance: The Commission questioned whether or not the tournament would be covered under the M.Y.H.A. insurance policy as filed along with the Shorewood athletic agreements and asked for proof of such. PARK COMMISSION MINUTES - 2 - JANUARY 3, 1983 MATTERS... continued - HOCKEY TOURNAMENT Wiring: It was noted that the tournament sponsors planned to have a licensed electrician up -grade the wiring in the Cathcart warming house at their expense. This is to enable them to hook up the recreational vehicle to the power source. The recreational vehicles should not interfere with other rink activities. After discussion, Stein moved, Jakel seconded, to recommend that the City Council approve the request to hold the Third Annual Shorewood Tournament at Badger and Cathcart rinks under the following conditions: 1) The tournament sponsors reimburse the City for the cost of extra attendant hours. 2) The tournament sponsors provide proof of insurance coverage. 3) The tournament sponsors adhere to the "Ice Rink Management Policy" rules and regulations. The motion carried unanimously (6 -0). APPOINTMENTS TO THE PARK COMMISSION Schmid moved, Stein seconded, to recommend that the City Council extend two commission terms ending December 31, 1982,(Chapman and Jakel,)to December 31, 1985. The motion carried unanimously (4 -0, Chapman and Jakel abstaining). APPOINTMENT OF THE PARK COMMISSION CHAIRMAN /VICE - CHAIRMAN FOR 1983 Nominations for the position of chairman were opened. Carl moved, Jakel sec- onded, to nominate Carol Chapman. Staff noted a message from Commission member Lindstrom, nominating Gary Carl - Carl declined the nomination. Stein moved, Schmid seconded, to close nominations. The motion carried unanimously. Schmid called for a white ballot vote, Cousins seconded, and the Commission agreed unanimously. Chapman was elected to serve as Chairman for 1983. Carl stepped down and Chapman chaired the remainder of the meeting. Nominations for the position of vice - chairman were opened. Carl moved, Jakel seconded, to nominate Roger Stein. Chapman moved, Carl seconded, to close the nominations. The motion carried unanimously. Schmid called for a white ballot vote, Cousins seconded, and the Commission agreed unanimously. Stein was elected to serve as Vice - chairman of the Park Commission for 1983. Assignments were made to attend 1983 Council and Planning Commission meetings as follows: January - Cousins July - Stein February - Lindstrom August - Cousins March - Schmid September - Carl April - Jakel October - Jakel May - Carl November - Schmid June - Lindstrom December - Stein PARK COMMISSION MINUTES - 3 - JANUARY 3, 1983 PARK CAPITAL IMPROVEMENT BUDGET (See Attachment #1) The Park Commission reviewed the capital facilities inventory making minor changes and additions. Difficulty in rating the extent of use was noted, as was determining the year built and the last major improvement. It was suggested that "in- season" use be considered, and athletic schedules be studied to deter- mine how much and when facilities are used. The Commission began discussion of future park improvements. It was suggested that Manor Park might be improved with little effort, such as: Warming House - move, remodel, or destroy Tennis Courts - remove or reconstruct railroad tie barrier to prevent seepage Swing Set /Slide/ Playground Equipment - based in sand Parking Pond - clean up The Commission discussed the possibility of a community park clean -up in the spring, setting aside a day to work and picnic. Also suggested was a campaign to increase public interest and input by reserving meeting time to concentrate on a particular park, publicizing the dates and times; and organinzing volun- teer involvement on the part of area residents, school groups, non- profit organ- izations and groups such as Scouts and JC's. The possibility of joint meetings in the parks with interested neighbors was also mentioned. MATTERS FROM THE FLOOR Commission member Carl noted that there was a ski trail at Freeman Park - the Strawberry Lane trail had been groomed and the break -off portion around the park will be maintained but not signed. He added that there was no parking available. Carl suggested that 1982 Park Commission attendance records be prepared. Staff noted that City hockey rinks had not been open due to warm weather. REPORTS Council: Stein reported from the December 13, 1982 meeting that the Council had approved the Ice Rink Management Policy and the format for the Park Capital Improvement Budget. DT1 T()TTPXTMPMT Carl moved, Stein seconded, to adjourn. The motion carried unanimously and the meeting was closed at approximately 9:45 P.M. Respectfully submitteed,,�/'�� Kathleen West, Park Commission Assistant