011783 PK MINCITY OF SHOREWOOD
PARK COMMISSION MEETING
MONDAY, January 17, 1983
CALL TO ORD
M I N U T E S
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
Chairperson Chapman called the January 17th meeting of the Park Commission to
order at 7:40 P.M.
ROLL CALL
Present: Commission members Gary Carl, Carol Chapman, Launie Cousins, Marty
Jakel, Gordon Lindstrom, Conrad Schmid, Roger Stein, Council Liaison
Al Leonardo, Assistant Kathy West.
Also Present: City Administrator Doug Uhrhammer
APPROVAL OF THE MINUTES
Schmid moved, Stein seconded, to approve the minutes from the January 3rd Park
Commission meeting with the following corrections:
Page 2, first paragraph — add a final sentence: "The recreational ve—
hicles should not interfere with other rink activities."
Page 3, last paragraph of the Park Capital Improvement Budget — change
final sentence to read: "The possibility of joint meetings in the
parks with interested neighbors was also mentioned."
The motion carried unanimously.
MATTERS FROM THE FLOOR
Ice Rinks — Commissioner Cousins requested that the skating rinks be opened
earlier on Saturday mornings to allow the attendants time to prepare the hockey
rinks before scheduled activities start at 9:00.
Commissioner Jakel reported that he felt the rinks were not adequately maintained
and suggested that the edges of the hockey rinks be smoothed /shovelled after snow
is removed. It was also noted that good shovels were needed for the rinks.
Staff explained that given the unseasonably warm temperatures and budget contraints,
the City crews were maintaining the rinks as well as possible.
After further discussion, Cousins moved, Carl seconded, to open the ice rinks and
warming houses at 8:30 a.m. on Saturday mornings. The motion carried unanimously.
Cousins also suggested that two new shovels be purchased for the rinks.
The Commission continued the discussion of park maintenance problems with suggest —
ions such as possible volunteer labor, use of City equipment /liability, funding or
donation programs like "adopt a park" and user fees.
The idea of assigning a Park Commissioner to work with organized sports groups
was proposed in hopes of improving communication. It was agreed that this person
would act as an information liaison at organization meetings to explain the City's
position and fill a public relations type role for the Commission. Commissioners
chose to represent the following athletic organizations:
continued...
PARK COMMISSION MINUTES - 2 - JANUARY 17, 1983
11 MATTERS... continued
(Assignments to athletic organizations)
football. ..............Schmid
BMX ......................Stein
hockey ...................Cousins
Babe Ruth baseball ....... Lindstrom
Little League baseball... Carl
Soccer ...................Jakel
Chairperson Chapman reported that a four year old child had been injured at the
Badger Park free skating area prior to the opening of the rinks. It was noted
that the City was not being held responsible.
It was agreed that the rinks should be posted "closed" before and after the
skating season and at special times when the rinks are not open due to poor
weather or ice conditions. It was suggested that the Ice Rink Management Policy
be updated to include this.
A suggestion to require children under the age of four to be supervised while
on the rinks was discussed and dropped.
Staff requested that a number of permanent signs be made for the rinks. Commis-
sioner Carl agreed to work with staff.
REPORTS:
Cousins, Chapman and Liaison Leonardo reported from the January 10th Council
meeting. The Council made 1983 appointments; held a public hearing for a sub -
division request; approved the findings of fact in the Naegele sign issue; ap-
proved the hockey tournament request - plans to rewire Cathcart warming house
were dropped and fewer teams would be participating.
Staff reported from the January 4th Planning Commission meeting noting that the
Commission had reviewed a subdivision application and was nearing completion of
their study of the proposed Zoning Ordinance.
Staff reported that a rink attendant had been replaced, and that one had been
injured earlier in the evening. Attendance records for 1982 Park Commission
meetings were distributed.
PARK CAPITAL IMPROVEMENT BUDGET (PCIB) and DISCUSSION OF THE SUBDIVISION
DEDICATION POLICY
Staff presented the fund balance as of the end of December 1982 - totalling
$30,499.46. Administrator Uhrhammer was present to answer any questions. He
noted that more funds were expected from recently reviewed subdivisions and
some development projects not yet finalized.
The Commission discussed the.need for a policy regarding subdivision fees /land
dedication to the park system. It was noted that donations of cash and /or land
should be considered carefully and individually at the time subdivisions are re-
viewed, and that the Park Commission should be involved in the process. A sug-
gestion was made to look for a split or balance between cash and land - funds to
improve /maintain the potential parkland. The need for additional parkland was
questioned and it was agreed that the Comprehensive Plan report on Parks and Open
Space should be re- evaluated.
continued...
PARK COMMISSION MINUTES — 3 — JANUARY 17, 1983
PCIB and DISCUSSION OF SUBDIVISION DEDICATION POLICY
Uses for Park Capital Improvement Fund (PCI) monies were discussed. It was
agreed that the fund balances were inadequate for all of the improvements
needed in the parks. It was suggested that creative ways of increasing the
fund, and possible facility or time donations from interested individuals
and groups be considered.
The Commission discussed using PCI funds to acquire play equipment. It was
agreed that the subcommittee (Chapman, Schmid and Stein) assigned to study the
issue would meet before the next Park Commission meeting (Monday, February 7th
at 6:30 P.M.)
Discussion continued from the January 3rd meeting on highlighting the parks
individually at special meetings. It was suggested that the Commission study
the parks to determine what is needed, wanted, the priorities and the possibil—
ities, and then approach the public to solicit their ideas, assistance, energy
and funds. The City newsletter, local papers and neighborhood contacts were
suggested as methods to publicize the meetings and the desire for input.
Approaching businesses to get them involved was also suggested.
The idea of spotlighting a particular park through neighborhood picnics was
discussed. It was suggested that these picnics be organized to include games
and contests, such as softball or kite flying. The winners from the neighborhood
events would then compete at a community picnic in one park. The objectives
were to raise funds, recruit volunteers, generate enthusiasm, develop community
spirit and identity, and increase awareness of the City parks. Other programs
were noted for success along these lines — "Everything Goes" and Chanhassen's
yearly picnic in the park.
The Commission agreed to study Manor and Badger Parks at the next meeting and
continue the discussion on spotlighting the parks.
AD.TnTTRNMF.NT
Lindstrom moved, Schmid seconded, to adjourn. The motion carried unanimously
and the meeting was adjourned at 10:20 P.M.
Respectfully submitted,
Kathleen West, Park Assistant
MEMORANDUM
DATE: 1JANUARY 17, 1983
T0: ITHE PARK COMMISSION
FROM: (KATHY WEST, ASSISTANT
RE: 1982 ATTENDANCE RECORD
The following list shows the number of meetings each Commission
memberlmissed during 1982 (for any reason):
GOETTELMAN absent 2 of 11 meetings
(CARL:
it 1
of
22 if
ICHAPMAN:
" 2
of
22 It
I
�ILINDSTROM:
1
of
22
7
22 "
ISCHMID:
of
(STEIN:
" 2
of
22 "
(COUSINS:
i
" 2
of
11 "
JAKEL:
2
of
11 "
•