040483 PK MIN CITY OF SHOREWOOD COUNCIL CHAMBERS
• PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD
MONDAY, APRIL 4, 1983 7:30 P.M.
M I N U T E S
CALL TO ORDER:
Chairwoman Chapman called the April 4, 1983 Park Commission meeting to order at
7:42 p.m.
ROLL CALL:
Present: Carol Chapman, Roger Stein (late), Gary Carl, Launisse Cousins, Marty
Jakel, Gordon Lindstrom, Conrad Schmid; Secretary Kathy West.
Absent: Council Liaison Al Leonardo
APPROVAL OF THE MINUTES:
Carl Moved, Lindstrom seconded, approval of the minutes from the March 21, 1983
Park Commission meeting. The motion carried unanimously, 6 -0.
DISCUSSION: VARIOUS PARK FUNDING METHODS
Individual Commissioners were asked to list the pros and cons for three of the
following methods of funding parks: 1) donations, 2) activities /user fees, and,
3) grants from non -local sources.
The Commission asked that the results of the exercise be tabulated for the next
meeting.
REPORTS:
CITY COUNCIL: The report was moved to MATTERS FROM THE FLOOR.
CHAIRPERSON: Chairwoman Chapman presented the first draft of the Park Commission
newsletter article to Gary Carl for editing and additions.
STAFF: A) Satellites for 1983: It was noted that the price for Satellites would
be lower this year. Cousins moved, Carl seconded, to place an order for sum-
mer Satellites identical to 1982, as follows:
LOCATION NO. OF UNITS NO. OF MONTHS DATES
Cresent Beach 1 3 June 1 - Aug 31
Freeman Park 1st of 3 3 May 15 - Aug 15
2nd of 3 5 May 15 - Oct 4
3rd of 3 5 May 15 - Oct 4
Badger Park 1 6 May 1 - Oct 31
Cathcart Park 1 6 May 1 - Oct 31
Manor Park 1 6 May 1 - Oct 31
TOTALS 7 34
The motion carried unanimously.
PARK COMMISSION MINUTES -2- APRIL 4, 1983
• (Staff Report - Continued)
B) Ice Rink Evaluation: Staff presented an in -house evaluation of the
1982/83 skating program (see attachment #1).
The Commission reviewed the report, noting that many past difficulties
with rink attendants were continuing problems, such as lack of identifi-
cation, time spent in the back rooms, telephone usage. The Commission
suggested that arm bands or referee -type pullovers be used for identifi-
cation. Jakel added that the desks should be removed from the back rooms,
and that pop machines be returned to the rinks given the lack of vandalism.
The Commission reviewed suggested changes to the Ice Rink Management
Policy (Page 5. of Attachment #1). Carl moved, Lindstrom seconded, to ac-
cept the changes listed.
The motion carried unanimously.
PASSIVE EQUIPMENT COMMITTEE:
Commissioner Schmid reported that students would be beginning on the equipment
designs with the start of the new quarter.
PRELIMINARY PLAT REVIEW: PARK DEDICATION - OAK RIDGE ESTATES:
Joe Gorecki was present to explain the proposed subdivision located at approxi-
mately 5550 Grant Lorenz Road. Chairwoman Chapman noted that she had been pres-
ent for the preliminary development meeting with City staff, Council and Planning
Commission members.
The Commission reviewed the Planner's report (see Attachment #2). Gorecki noted
that they were phasing the development, the first portion to be eight single fam-
ily lots. The Commission discussed the remaining property in terms of potential
parkland. Gorecki identified seven acres of land, describing the area as an
"amphitheater" with the ground running high to low. He felt it was well suited
for two ball diamonds and a hockey rink. A flooding problem was noted in the
lower areas of outlots A andB.
The Commission questioned access to the area. Gorecki suggested a roadway to
Edgewood. Also discussed were the proximity to other nearby parks, the need for
additional facilities, lack of money for park development, the Comprehensive
Plan's suggestions for development in the area, and for parks within the City.
The possibilty of a multi -use trail which might link up with other park systems
in the area was discussed.
Carl moved, Jakel seconded, to recommend acceptance of financial reimbursement
from Oak Ridge Estates 2nd Addition subdivision rather than property dedication
for the park system.
The motion carried unanimously, 7 -0.
The following reasons were given for the recommendation:
Page 31 of Comprehensive Plan Report #5 does not encourage development of
mini -parks and tot lots in this area.
A park is not needed in this location given the proximity of the Minnewashta
School playground and Freeman and Cathcart Parks.
Due to a lack of park improvement funds, development funds, development of
additional parkland in this area probably would not occur in the foreseeable
future.
PARK COMMISSION MINUTES -3- APRIL 4, 1983
• The minimum desirable size for neighborhood parks was cited as ten acres.
The Commission suggested that in the next phase the developer might consider
developing, or providing easements for, a multi-use trail system throughout the
project which might link up with other park systems in the area.
DISCUSSION: PARK COMMISSION GOALS AND OBJECTIVES FOR 1983
Lindstrom requested that it be a goal to start meetings promptly at 7:30 p.m.
The Commission reviewed 1982 goals as listed in the February 15th minutes (see
Attachment #3). Stein moved, Schmid seconded, to adopt the the 1982 goals for
1983. The motion carried, 6 -1 (Lindstrom voting nay).
Cousins suggested that the motion be amended to include a goal #8, to sponsor
an annual Shorewood community event.
It was also suggested that "especially non - organized groups" be added to goal
#6, and that "Plan for and" be deleted from goal #2. Encouraging pre - planning
meetings was also noted.
The Commission debated goals, objectives, and short and long range planning.
They agreed to continue discussion at the next meeting.
MATTERS FROM THE FLOOR
Commissioner Carl reported a discussion with the Babe Ruth Association, noting
that they will attempt to handle general maintenance of the fields as long as
possible, such as mowing. It was anticipated that major items like grading and
fertilizing would be handled by the City.
Next Agenda - Commissioner Carl requested that the BMX Agreements for facility
usage be placed on the agenda. It was noted that visits to the parks (with the
Public Works Director) were slated for the next meeting - starting at 5:00 p.m.
at City Hall.
COUNCIL REPORT: Commissioner Stein reported from the March 28th meeting, noting
upcoming special meetings to review the proposed Zoning Ordinance; and a discus-
sion of the lift station agreement with Greenwood. Stein noted Greenwood's offer
to complete an area bike trail system in lieu of dollars. The Commission felt the
offer was not a benefit to the City.
ADJOURNMENT:
Schmid moved, Lindstrom seconded, to adjourn. The motion carried unanimously and
the meeting was adjourned at approximately 9:45 p.m.
Respectfully submitted,
w1/ wL
Kathleen West, Secretary
•
Attachment #1
MEMORANDUM Park Commission Minutes
April 4, 1983
TO: THE SHOREWOOD PARK COMMISSION
FROM: KATHY WEST
DATE: APRIL 4, 1983
RE: 1982/83 ICE SKATING PROGRAM EVALUATION
SEASON LENGTH: Five and one half weeks.
Rinks opened: Saturday, January 8, 1983
Rinks closed: Tuesday, February 16, 1983
(Short season due to warm weather)
Rink hours: Each rink was open 52 hours per week.
(Saturday opening hours were changed to 8:30 a.m.)
Reserved hours:
1) Broomball - Badger Rink was reserved for a broomball game
one Saturday morning.
2) Organized Hockey - M.Y.H.A.
- Used Badger approximately 8 -11 hours per week.
- Used Cathcart approximately 8 hours per week.
Tournament: Third Annual Shorewood Tournament was held
the first weekend in February.
- Badger: Friday night; all fo Saturday; Sunday - day.
- Cathcart: Saturday only.
The tournament was well organized. The second attendant
was optional. There were no problems, complaints, or
vandalism. No extra charges were assessed.
INJURIES:
1) Four year old child: fell at Badger before season opened;
Required stiches; no City employees were present -
unofficially reported to the City.
2) Rink Attendant Steve Pike: Careless puck shot by skater
struck the attendant in the ear; required emergency
medical care - ambulance trip to hospital; stiches.
Possible damage to inner ear.
1982/83 SKATING EVALUATION Page Two
• MAINTENANCE:
Prior to season start: Cathcart - broken windows were replaced,
furnace was repaired, locks were re- keyed. New keys were made
for both rinks.
During season: Badger locks were changed, new keys were made;
lights were replaced at both rinks.
Flooding - rinks were flooded during the day (generally) to save
on overtime.
EMPLOYEE HOURS:
Attendants 548.25 hours
Maintenance Department 269.25 "
Office Staff 77.75 "
TOTAL: 895.25 Hours
ATTENDANTS:
Six attendants were hired: all males; ages - 19, 22 (2), 23 (2),
and 27; one had been an attendant last year, five were new.
- They attended an orientation session for the rinks and a first
• aid class provided free by the Excelsior Volunteer Fire Dept.
-
- Problems: too much time spent in back room of warming houses.
- telephone was used beyond emergency rule.
- resisted wearing identification.
- some noncooperation as far as shift reports.
- one very uncooperative attendant.
Generally, the attendants were a dependable group. I received
positive comments from the public on all but one attendant.
COMPLAINTS:
- late season start.
- poor ice.
- rinks sometimes closed unexpectedly.
- poor free skating area at Badger.
- no pop machines.
POSITIVE COMMENTS:
- helmet rule a good idea.
- ice excellent.
VANDALISM: none.
LOST AND FOUND:
Two items were reported missing, a snowmobile helmet and hockey
• gloves, but were not turned in to the office.
1982/83 SKATING EVALUATION Page Three
•
ASSOCIATED EXPENDITURES:
ITEM AMOUNT
Employment Advertisements $ 39.37
First Aid Kits 15.26
Scrapers 18.98
locks & keys 23.25
Supplies - misc. maintenance 108.72
Hockey lights 79.96
Locks - Badger warming house 144.90
Cathcart Electricity 53.38
Cathcart Telephone 79.86
Cathcart Satellite 112.67
Subtotal $676.35
Salaries (see following detail) $8,913.37
TOTAL EXPENSES $9.589.72
•
Page Four
1982/83 ICE N PROGRAM
• ESTIMATED EXPENDITUR ES: SALARIES
TOTAL SALARY EXPENSE, BOTH TEMPORARY AND REGULAR EMPLOYEES:
$8,913.37
I. TEMPORARY - ATTENDANTS $1,898.56
END OF EXPENDITURES
1982 -0-
BEGIN.
1983 $1898.56 (548.25 hours @ $3.45 +)
(BUDGET BALANCE FOR 1983 - $2,101.44)
(TOTAL BUDGET FOR TEMPORARY EMPLOYEES: $4000.00)
• IIa. REGULAR - MAINTENANCE DEPARTMENT $6,462.00
END OF EXPENDITURES
1982 $ 738.00 ( 30.75 hours @ $24.00 est.)
BEGIN.
1983 $5724.00 (238.5 hours @ $24.00 est.)
IIb. REGULAR - OFFICE STAFF $ 552.81
END OF EXPENDITURES
1982 $ 314.62 ( 44.25 hours @ $7.11 est.)
BEGIN.
1983 $ 238.19 ( 33.5 hours @ $7.11 est.)
(BUDGET BALANCE FOR 1983 - $8,738.81)
(TOTAL 1983 BUDGET FOR REGULAR EMPLOYEES: $14,701)
•
1982/83 SKATING EVALUATION Page Five
• SUGGESTED CHANGES:
ICE RINK MANAGEMENT POLICY
- page 4. - Add: Senior Citizens Centers
State Unemployment Offices
- page 5.IIA - Delete: the authority to close the rinks in
case of adverse weather conditions.
- page 6. - Add: a phrase to discourage attendants from
spending too much time in the back rooms of
the warming houses;
and,a phrase stating that final paychecks
will be held until keys are returned.
- page 7. - Change: the rule which keeps hockey sticks out
of the warming houses - allowing them inside
but restricted to a designated location.
- page 9. - Change the Saturday opening hours to 8:30 a.m.
GENERAL
• Rinks - add benches around rinks; level Badger surface;
paint boards; add or replace wire mesh at ends
of hockey rinks; add gates to ends of rinks;
grade Badger free skating area; add lighting
for free skating areas; acquire permanent signs;
replace vacuum cleaner..
Misc. - work out a lost-and-found; change attendants'
shift reports; hire two attendants for each rink;
allow attendants to arrange work schedule; develop
different rink attendant identification; institute
a system to count skaters - hockey & individual.
- Attachment #2
Park Cannission Minutes MAYOR
April 4, 1983 Robert Rascop
COUNCIL
Jan Haugen
Tad Shaw
Alexander Leonardo
!PPP Robert Gagne
CITY ' OF ADMINISTRATOR
Dou g Uhrhammer
SHOREWOOD
- 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236
M E M O R A N D U M
TO: Planning Commission, Mayor and City Council
FROM: Brad Nielsen
DATE: April 1,1983
RE: Oak Ridge Estates
FILE NO.: 405 (83.03)
BACKGROUND
Mr. Ted.Noble has requested approval of a preliminary plat for
his property located to the southwest of Edgewood Road and Grant
Lorenz Road [see Site Location map, Exhibit A, attached].
As you may recall the initial Oak Ridge Estates development
consisted of 13 lots. Four lots were later divided from the
remaining property, two each on Edgewood and Grant Lorenz
Roads. The latest request simply involved enlarging the lot
in the southeasternmost corner of the property. As a condition
of that approval, the City specifically stated that no further
"piecemeal" development would be allowed.
Mr. Noble has proposed two phases for development of the
remaining property. The preliminary plat is for the first
phase consisting of eight single family lots [see Exhibit B,
attached]. The lots would be accessed by an 800 foot long
street terminating in a cul -de -sac. Mr. Noble proposes to
change the former street name from Eastgate Circle to Noble
Road.
A Residential Community on Lake Minnetonka's South Shore
Shorewood Planning Commission,
Mayor and City Council
1 April 1983 Page Two
ISSUES AND ANALYSIS
Upon review of the proposed plat and the Shorewood Subdivision
Ordinance, the following issues are presented:
A. Required Information. The applicant has submitted all of
the information required by Sect. III.B. of the Subdivision
Ordinance. In addition he has submitted a " resubdivision
sketch" of the second phase of the development at the re-
quest of City staff (see Exhibit C).
B. Zoning Requirements. The preliminary plat conforms in all
respects to the requirements of the Shorewood Zoning Ordi-
nance. Lot sizes range from 40,100 square feet in area and
up, with three of the lots over 50,000 square feet in size.
Further, all lots are considered buildable relative to set-
back requirements.
C. Design Requirements. With one exception the proposed plat
conforms to the design requirements of the Subdivision Ordi-
nance. The applicant has shown drainage and utility ease-
ments only 10 feet in width, centered on lot lines, while the
Ordinance requires 20 feet (Sect. V.B.).
In any phased development a major planning consideration must
be the development of the remaining property. In this regard
the applicant has submitted a resubdivision sketch (Exhibit C)
illustrating how the westerly portion of the site can be de-
veloped. In evaluating this sketch, the primary concern is
the layout of future streets. As per staff suggestion the
applicant has provided for future extension of his road sys-
tem to connect with undeveloped land west of his.
The applicant has provided a 50 foot easement between Lots
4 and 5 to allow future connection to the westerly portion of
the site. If the plat is approved, a condition should be im-
posed that any house built on Lots 4 or 5 should be back
50 feet from the road easement as well as from the cul -de -sac.
By doing so, the lots will remain in conformance with zoning
requirements at such time as the road is connected.
D. Grading, Drainage and Utilities. These items have been
addressed in the City Engineer's staff report dated 28 March
1983. An obvious concern is how the development will be
served by water.
Shorewood Planning Commission,
Mayor and City Council
Aik 1 April 1983 Page Three
The validity of the City's 10 -lot water policy is seriously
in doubt. The Ordinance establishing the policy did so by
means of a one year moratorium, which has since expired. As
such the City staff suggests that the Planning Commission make
its recommendation based on conformance of the project with
existing ordinance requirements and sound design principles,
letting the City Council establish /clarify the City's policy
relative to water.
E. Acceptability of Proposed Phasing. Typically, the more prop-
erty which can be developed at one time, the more economically
efficient the project can be. Depending on the resources of
the developer, however, it is not always possible to develop
an entire project at once. Thus, phased development is quite
common. In allowing development to be phased, the City's
primary concern is that individual phases can support them-
selves.
The problem with what has recently occurred with Oak Ridge
is that approval of the four lots has increased the cost of
the remaining development. Not only do future lots have to
pay for their own streets and utilities, but they must pay
for the extension past the four lots.
i Contrary to what has occurred in the past, the current request
represents a logical phasing of development. There are enough
lots in the first phase to cover the cost of roads and util-
ities. It must be realized that the second phase will undoubt-
edly be more expensive to develop due to having to bridge the
existing creek. This is somewhat balanced by extensive costs
incurred by the developer in the initial sewer construction.
F. Wetlands. The preliminary plat shows the City's designated
wetland area. The actual wetland area was increased in the
past to form a ponding area (shown as Outlot A). A conserva-
tion easement should be required over the entire wetland/
ponding area.
G. Park Dedication. At one point the developer suggested the
possibility of dedicating land within the project to meet his
park dedication requirement. The preliminary plat does not
indicate any park area, however. The Park Commission should
make a recommendation to the Council as to what should be re-
quired for park dedication in terms of land or cash.
RECOMMENDATION
Aside from the water question, the proposed plat makes sense from
• a planning perspective. If the City approves the plat it should
be subject to the following conditions:
Shorewood Planning Commission,
Mayor and City Council
1 April 1983 Page Four
All
1. Drainage and utility easements should be increased
to 20 feet, centered on lot lines.
2. The resubdivision sketch should be filed with the plat as a
guide for future development.
3. A 50 foot setback should be imposed adjacent to the proposed
road extension easement.
4. Issues raised in the Engineer's staff report should be re-
solved.
5. Conservation easements should be required over the designated
wetland and Outlot A.
6. Park dedication should be addressed by the Park Commission.
7. Prior to final platting, the Minnehaha Creek Watershed Dis-
trict should review and comment on the proposed plat.
BJN:kw
11,
cc: Doug Uhrhammer
Jim Norton
Gary Larson
Ted NobiQ-
Kathy West
Park Commission
111
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Sill', LOCATION
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PRELIM/NARY PLAT OF
• OAK R/DGE ESTATES TH/RD ADD/T/ON
... OWNER 8 DEVELOPER:
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NOBLE COMPANY
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z_ . 26440 OAK RIDGE CIRCLE
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Attachment #3
Park Commission Minutes
CITY OF SHOREWOOD April 4, 1983 COUNCIL CHAMBERS
REGULAR PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD
• MONDAY, FEBRUARY 15, 1982 7 :30 P.M.
MINUTES
CALL TO ORDER:
Meeting was called to order by the chairman, Gary Carl, at 7 :32 P.M.
ROLL CALL:
Present: Gary Carl, Carol Chapman, Roger Stein, Gordon Lindstrom.
Absent: Don Goettelman, Conrad Schmid.
Also Present: Council LiaisonTad Shaw.
APPROVAL OF MINUTES DATED FEBRUARY 1, 1982.
Carol Chapman moved approval of the minutes of the meeting, seconded by Gordon
Lindstrom. Motion carried 4 ayes, 0 nayes.
GOALS AND OBJECTIVES FOR 1982
An up— dating of the earlier established goals and objectives was begun, with the
following items listed in order of priority:
( (1) Finish Manor Park.
2 Plan for and start the development of Freeman Park.
(3) Search for funding sources for the development and maintenance of city parks.
(4) Maintain close interaction and the good communications that have been developed
between the Park Commission and the City Council and the Planning Commission.
• (5) Develop a regular public relations effort including newsletter items on
activities and accomplishments of the Park Commission.
(6) Improve the communication. links with various user groups.
(7) Investigate the trail program possibilities for the entire city.
COUNCIL REPORT
Councilman Tad Shaw reviewed the agenda for the previous council meeting; action
item involving the park program was the approval of the change in the Howard's
Point Marina dock conformation.
ADJOURNMENT
Carol Chapman moved, Roger Stein seconded adjournment at 9 :20 P.M.
Respectfully submitted,
TAD AD SSHAW, Acting Secretary.
111