060683 PK MINCITY OF SHOREWOOD
PARK COMMISSION MEETING
MONDAY, JUNE 6, 1983
M I N U T E S
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
CALL TO ORDER
Chairman Chapman called the meeting to order at approximately 7:35 p.m.
ROLL CALL
PRESENT: Commissioners Carol Chapman, Roger Stein, Launisse Cousins, Marty Jakel,
Gordon Lindstrom, Gary Carl (late), Conrad Schmid (late); Council Liai-
son Al Leonardo; Secretary Kathy West.
APPROVAL OF THE MINUTES
Lindstrom moved, Stein seconded, to approve the Minutes from the May 16, 1983 Park
Commission meeting as written. The motion carried unanimously, 5 -0.
MATTERS FROM THE FLOOR
1) Parking problem at Cathcart Park - Staff reported complaints over illegal park-
ing on the south side of West 62nd Street during baseball practice. The Commis -
sion agreed that Commissioner Carl, as representative to the baseball organiza-
tions, should advise the Little League that parking is limited to the Minnewashta
Church lot.
2) Shirley Rice Memorial - Staff noted complaints and inquiries at to the upkeep of
the Memorial in Manor Park. The Commission requested background information and
suggested that the league of Women Voters be contacted to see if they are inter-
ested in maintaining the Memorial.
REPORTS:
City Council - Carol Chapman reported from the May 23rd Council meeting. She noted
discussion about improvements to the Minnewashta Church parking lot. The Council
also seemed to have approved the suggestion to add four inches of black dirt and
seed to the outfield at an estimated cost of $12,950 (see Public Works Director's
memo, Attachment #1), although not by formal motion. The City Administrator was pro -
ceeding to set up specs and would bid out the proposal.
Staff noted that the City crews had been dumping fill for the backstop. The Public
Works Director had requested permission to hire an outside contractor to complete the
grading on the infield and the parking lot at an estimated cost of approximately $200.
It was noted that the City does not have the necessary equipment. The Commission
had no objections to the request.
The Commission discussed other options to lower the cost of the project, such as
roto - tilling the field and adding only two inches of dirt.
Cousins moved, Carl seconded, to request bids for Manor Park ballfield improvements
at both 1100 and 550 cubic yards of black dirt. The motion carried unanimously, 7 -0.
PASSIVE /PLAYGROUND EQUIPMENT
Chairman Chapman suggested that a possibility for passive equipment might be circular
or donut shaped picnic tables which could be used in Freeman Park. She noted that a
Boy Scout Troop had made them for the Upper Lake Minnetonka Yacht Club.
PARK COMMISSION MINUTES
JUNE 6, 1983 PAGE TWO
• The Commission reviewed the playground equipment designs completed for the port-
folios by David Goodwyn. It was agreed that the portfolios should also have a cover
letter and approximate itemized costs for material and labor.
The Commission debated who should be approached for donations; City versus area
businesses were discussed, as well as residents and private businesspeople and home-
owners associations. Discussion also included the possibilities for recognizing the
donations; the following were listed:
- Plaques - personal or placed on equipment
- Recognition in local newspapers
- Donations listed on a sign at the entrance to the Park
- Certificates of recognition
- Letters of thanks
It was suggested that emphasis be given to the charitable nature of the donations
and the potential for tax deductions.
The Commission discussed distributing the portfolios and /or cover letters, and the
number of mailings this might entail. It was agreed that the item should be placed
on the next agenda for further discussion and wrap up.
DISCUSSION: 1983 COMMUNITY PICNIC
Commissioner Schmid reported that he and Commissioner Jakel would be meeting with
Picnic Coordinator Steve Frazier the following evening and would have a report for
the next meeting.
Commissioner Carl noted that free pop might be available for the picnic.
The Commission discussed the scale of the picnic. It was agreed that it should be
kept small the first year. The tri- athalon was seen as too large an event for the
first time around.
GOALS AND OBJECTIVES
The Commission reviewed goals and objectives combined from lists provided by individ-
ual Commissioners (see Attachment #2).
Schmid moved, Stein seconded, to accept the list as 1983 Park Commission Goals and
Objectives (as stated but not necessarily prioritized).
The motion carried unanimously, 7 -0.
It was suggested that the list be sent to the Council and the Planning Commission.
DISCUSSION: PARK COMMISSION NEWSLETTER ARTICLE FOR JUNE 1983
Commission members agreed to compose articles for a special June mailing of the
Shorewood Newsletter focusing on the City Parks. The following items were to be
covered:
- Railroad corridor trail
- Picnic table donation
- Plaground Equipment Portfolios
- Summer activities
- Chairman's report - goals, etc.
Presentaion of the newsletter at the June 13th Council meeting was suggested.
ADJOURNMENT Lindstrom moved, Schmid seconded, to adjourn. The motion carried
unanimously, 7 -0, and the meeting was adjourned at 9:35 p.m.
Respectfully submitted, Kathleen West, Secretary �k
Attachment #1
Park Commission Minutes
June 6, 1983
CITY OF
MAYOR
Robert Rascop
COUNCIL
Jan Haugen
Tad Shaw
Alexander Leonardo
Kristi Stover
ADMINISTRATOR
Doug Uhrhammer
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474.3236
MEMORANDUM
TO: DOUG UHRHAMMER
FROM: DON ZDRAZIL
RE: COST ESTIMATES FOR COMPLETION OF MANOR PARK SOFTBALL FIELD
I. OUTFIELD measured at 300' x 300' totalling 90,000 square feet
Materials /Labor (completed by outside contractors) Estimated Cost
a) Black Dirt;,,,,,,,,,,,,,,,,,,, ,$9,900.00
1100 cubic yarns @ $9.00 /yd (delivered)
will cover outfield with a 4 inch layer
b) Regrading: .......................................... $1,800.00
30 hours @ $60.00 /hour
c) Grass Seed: ......................................... $ 700.00
d) Fertilizer: .................................... ....$ 350.00
e) Application;,,,,,,,,,,,,,,, ,$ 200.00
... .....................
TOTAL ...............$12,950.00
II. INFIELD:
a) Infield Mix (assumed that the City crew will apply)
b) Backstop (assumed that the City crew will move from old field)
A Residential Community on Lake Minnetonka's South Shore
1983 PARK COMMISSION GOALS AND OBJECTIVES
Attachment #2
Park Commission Minutes
June 6 1983
• 1. Manor Park
A. Complete ballfield
B. Add passive play equipment and picnic tables
C. Investigate and resolve apparent drainage problem
2. Freeman Park
A. Establish new entrance drive -way, complete as much as funds allow,
B. Design and build an attractive entrance seek donations
C. Establish walking and ski trail system
D. Continue planting of trees
E. Monitor vandalism in and around the park
3. Badger Park
A. Level the hockey rink and replace boards
B. Add tennis backboards to the courts
C. Level low spots on football field
4. Funding Sources
A. Complete booklet of desired creative play equipment
• B. Seek donations for passive equipment
5. Interaction and Good Communication
A. Continue to attend Council meetings
B. Increase the communication with City staff, Planning Commission and
City Council
C. Attend Planning Commission meetings
D. Maintain a liaison member to each organized sport
1) Monitor the evaluation reports turned in by each league chairman for
possible problems (with regards to the condition of the park fields,
etc.). Improve communication with user groups
6. Public Relations
A. Establish regular park information column in City newsletter
B. Sponsor the first annual community event for Shorewood using neighbor -
hood groups (community picnic)
7. Trail System for Entire City
A. Establish city wide trail system
8. Improve and enforce the ice rink management policy drawn up in 1982
A. Encourage better attendant cooperation