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070185 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING MONDAY, JULY 1, 1985 M I N U T E S CALL TO ORDER Chairman Lindstrom called the meeting to order at 7:45 PM. ROLL CALL COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 PM Present: Chairman Lindstrom, Commissioners Butterfield, Jakel and Kooi; Council Liaison Gagne; and Deputy Clerk Niccum Absent: Commissioners Carl and Schmid (excused), and Commissioner Hemping (medical) SHOREWOOD OAKS — GEOFF MARTIN Geoff Martin, Dave Johnson, and Ray Brandt were present to discuss the drainage pond in Freeman Park. They will be taking the existing drainage area and widening it out. The pipe size will not change and they will be using the existing culvert. They plan to save as many trees as possible and work with the existing terrain. The drainage area that they allowed for is set up to cover a 24 hour ten -year storm (42 "). This area is shown on the map below. The high water elevation will be 962.5. Commissioner Kooi asked about a 24 hour 100 year storm. Mr. Johnson said a 24 hour • 100 year storm would be 6 so there isn't that much difference. According to their figures, a 24 hour 10 year storm would drain out of the drainage pond within 24 hours. MVgUNCj PROVIDED ant �mu�. + v 8 OAKS 5 • PM, C-M 962. ,'� % �► 01t"AP LINE •. � ,.,y��, Oft ,, - f�'t .r.� •6eops *ua�� � � V oA1� PARK COMMISSION MINUTES JULY 1, 1985 page two • Dave Johnson was wondering where fill from the drainage pond could be disposed of. The Commission suggested the possibility of using the fill in the northeast corner of Free- man Park. They asked what type of soil it will be and he said it is silty clay. There will probably be about 50 -100 loads. The first thing they will do is clear their roads. They plan to do this within the next year. The Commission asked if our City Engineer has seen the plan. Geoff Martin said he has a copy. The Commission asked if they had his report. He said they had hoped to have the report for the meeting, but did not have it. The Commission discussed this and felt that the Council should be aware of the fact that they would like the Engineer's Report in time for their meetings if the Park Commission is involved. Commission asked about keeping a permanent ponding area. They were told that a pump for aeration would probably be necessary, and the pond should be lined with a clay liner if they plan to do this. Commission decided to leave it as planned, so that it will drain within 24 hours. Mr. Johnson did mention that if the high water elevation hit 966 it would affect the Shorewood Oaks system', so they are trying to make sure this doesn't happen.. Kooi moved, Jakel seconded, to recommendto Council to accept the proposed drainage plan for Freeman Park contingent upon the City Engineer's and Planner's approval. Motion is carried unanimously. APPROVAL OF MINUTES Butterfield moved, Jakel seconded, to approve the minutes as written. Motion carried unanimously. PICNIC TABLES There is a possibility that the City will receive up to 20 picnic tables from Hennepin County Parks Department. Commission said they would like to have the Public Works Department distribute them evenly amongst the parks. DISTRIBUTION OF DUTIES Commissioner Kooi asked that the information included with the next Agenda envelope be studied before the next meeting so a decision can be reached. The issue is tabled until next meeting. PARK FEES ON CONDOMINIUMS Staff was requested to check with Planner Nielsen to see how Park Fees are handled on con- dominium projects. L PARK COMMISSION MEETING MONDAY, JULY 1, 1985 page three 0 PARK BUDGET 1985 PARK AMOUNT PURPOSE Manor $ 1000 Fence across property for prevention of ballfield vandalism Large posts with chain or metal posts with cable Cathcart 100 Fire ring 'Cathcart 2800 Playground equipment - * 2000 donation from American Legion is part of this, leaving $ 800. Cathcart 3000 Hockey rink Freeman 500 Plantings - east side of road Badger 500 Put up lights for free skating rink New Park 600 Soil Borings (2) $ 8500 minus $ 2000 = $ 6500 The following were also discussed Freeman Move rock into parking area by ballfield (see park plan) • Freeman Grade and improve Eureka Road intrance and parking (Hopefully Southwest Trail Assoc. in connection with Grant) New Park topographical analysis (Brad ?) New Park Plan development program (1986 ?) AVAILABLE PARK FUNDS Ev Beck, Finance Director, passed on the following report: May 31, 1985 cash ..... ............................... $ 63,719. June 24, 1985 - Less Park Acquistion ................. [93,500] Negative balance ..... ............................... [29,781] Plus transfer from Sewer Fund as loan for New Park... 20,000 Negative balance ............. [ 9,781] Plus Trivesco Park Fees (not received as of 7/12/85). Balance ............................................. Less dedicated American Legion funds ................. • Balance .............. ............................... Less June estimated expenses ........................ Estimated amount for use in 1985 .................... 26,500 16,719 2,000 14,719 719 13,000 PARK COMMISSION MEETING MONDAY, JULY 1, 1985 page four • Ev Beck said there will be three payments to repay the Sewer Fund for the $ 20.000 plus 8% interest. These will be payments of approximately $6000/7000 and can start in 1986. Below are Planner Nielsen's projected Park Dedication Revenues: t * does not include coessercial developsKnt PROJECTED PARK DEDICATION REVENUES ** less credits 1985 - 1990 Project 1985 1986 1987 1988 1989 1990 Totai TRIVESCO Units 53 -- 17 17 44 100 234 $ $26,500 -- $8,500 $8,500 $22,000 $50,000 $117,000 +* COVINGTON VINE RIDGE ' Units -- 20 28 16 -- — 64 $ -- $10,000 $14,000 $8,000 -- — $ 32,000 NEAR MOUNTAIN Units -- -- 20 40 40 40 273 $ __ — $10,000 $20,000 $20,000 $20,000 $136,500 +� $26,500 $10,000 $32,500 $36,500 $42,000 $70,000 $295,500 ++ Commission showed concern because Jack Brancel of Brancel Construction is going to start building the playground equipment at Cathcart Park soon and they want to be able to pay him. They want to know why the money from Trivesco hasn't come in yet. MATTERS FROM THE FLOOR none RFPnRTq Council Report - Liaison Jakel Commissioner Jakel said that the Council had discussed the purchase of the Murfin property. Council Liaison Gagne said the City has been using the property rent -free for 17 years. The property in question lies between the City garage and Smithtown Road. The matter is still under discussion. The Finance Committee gave a report suggesting cutting City Staff, cutting Budget, figuring a way to get delinquent taxes reduced or paid off, and various other issues. Commissioner Jakel said he was concerned at the thought of cutting Staff because he felt that it would affect the Park Commission. PARK COMMISSION MINUTES MONDAY, JULY 1, 1985 page five • Council Report — Council Liaison Gagne Councilman Gagne told the Commission that the City had received a letter from the City of Minnetonka in connection with the Trivesco project. He said the two Cities had been working out the contracts on water provision from the City of Minnetonka and that they were almost done, then the letter arrived from Minnetonka. A new law went into effect this year stating that a property owner can request annexation to another City if the City does not provide essential services without permission from their City They are suggesting annexation to Trivesco. This will be discussed at the Council meeting Monday, July 8, 1985 and Councilman Gagne suggested all interested parties attend the meeting. Mayor Rascop thanked Commissioner Jakel for the time he has voluntarily spent painting, and recruiting painters, at Cathcart Park. He invited him and his volunteers to a party at his home on Wednesday, July 17th. Mayor Rascop said he had just come from a meeting at the City of Minnetonka regarding Trivesco. He referred to the law Councilman Gagne had mentioned and told the Commission that the four options mentioned in the letter from the City of Minnetonka were: 1. Do nothing. 2. Grant Shorewood's request for water. . 3. Defer consideration of request until annexation is pursued. 4. Agree to provide temporary water service with the condition that annexation be pursued. He said the City of Minnetonka favored Option #3. He also mentioned the fact that the issue will be discussed July 8th at the Council meeting. Councilman Gagne asked Mayor Rascop if he knew why Trivesco's $26,500 park fee has not been paid as they are building houses. It will be checked into. Mayor Rascop told the Park Commission that the Planning Commission is writing an Ordinance regarding the fire lanes. He explained their division into three different categories. Commission discussed the fire lanes. Commissioner Kooi asked if there is a limit on dock size, as the dock is larger than it was last year. Mayor Rascop said he also attended a LMCD meeting this afternoon and there were a couple things he thought might interest the Commission. 1. The LMCD has a plan for guaranteed of site parking for lake site parking. Contracts run for up to five years. 2. Shorewood is a prime target for a launching ramp in the southwest corner of the City. ", 0][611 1JZ1013QlVI • Kooi moved, Jakel seconded, to adjourn at 9:50 PM. RESPECTFULLY SUBMITTED Sue Niccum, Deputy Clerk