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071585 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING MONDAY, JULY 15, 1985 M I N U T E S CALL TO ORDER Chairman Lindstrom called the meeting to order at 7:05 PM. ROLL CALL COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM Present: Chairman Lindstrom, Commissioners Schmid, Carl, Butterfield, Jakel and Kooi; Council Liaison Gagne; and Deputy Clerk Niccum Absent: Commissioner Hemping (medical leave) APPROVAL OF MINUTES Jakel moved, Kooi seconded, to approve the minutes of July 1, 1985, as written. Motion carried unanimously. COMMISSIONERS NEEDED Commission discussed the fact that Commissioner Butterfield has resigned as of the first of August, 1985. Staff mentioned she had written a letter to Mr. Vogel, ask- ing him to reply if he is interested in the position. The Commission also suggested • that Mrs. Gordon Christensen be contacted as she had previously expressed an interest in becoming a Park Commissioner. TONKA MEN'S CLUB - LITTLE LEAGUE FIELD /FREEMAN PARK Terry Klomps and Lanny George were present to state that they have sold their property and wanted to know if Shorewood is still interested in building another Little League Field. They are interested in helping the City and providing another field for the Little League players. They are in contact with a teacher at Hennepin the building of the field as a project for his sod, fence, and graveling. It would be done b only. The one thing that has to be taken into time he has to do the project is either August August. County Vo Tech that is willing to use students. This would include grading, y this group for the cost of supplies consideration is that the only free or late October, and would prefer Mr. Klomps and Mr. George had appeared before the Commission approximately a year ago. At that time the issue discussed was making the BMX Track into a Second Little League Field or making the Babe Ruth Field into a second Little League Field and rebuilding the Babe Ruth Field. At that time they felt that they did not have the funds available to replace the Babe Ruth Field. These two possibilities were again discussed. Some of the Commissioners felt that they wished to retain the BMX Track to provide a little diversity in the Park. It was also felt that with the base that is under the BMX Track it could turn out to be an expensive grading procedure. PARK COMMISSION MEETING MONDAY, JULY 15, 1985 page two • Commission again suggested that it might be possible to make the existing Babe Ruth Field into a Little League Field and build a new Babe Ruth Field. Terry Klomps said no, that it would be too expensive. Commission discussed the fact that at the meeting of July 1, 1985, Shorewood Oaks had appeared before the Commission to discuss the drainage pond in Freeman Park. At the time Shorewood Oaks had a concern about the fill they would be removing from the ponding area and wondered if the City knew where they could dump it. The Park Commission had discussed with them the possibility of using the fill in the northeast corner of the park. This would benefit Shorewood Oaks, financially and having the convenience of only driving across the park; it would also benefit the City by having the fill provided where needed to fill in an area proposed for a future ballfield. Commission wondered if Shorewood Oaks could speed up their schedule in return for the benefits derived from doing so. Commissioner Carl proposed to the Tonka Men's Club that they take a map of Freeman Park to the teacher and ask him to work out how much more it would involve to redo the Babe Ruth Field as a Little League Field and build a Babe Ruth Field _inthe northeast corner of the park. It is not feasible to build a Babe Rity field in the most southerly field. • Commissioner Schmid will take Mr. Klomps and whoever else wishes to go over the Free— man Park property. Commission discussed the expense with Mr. Klomps, who said that the Tonka Men's Club is not prepared to spend over $10,000. Commission felt that if the amount is not too much over $10,000, they would be willing to pay some of the expense over that amount. Kooi moved, Jakel seconded, to recommend to Council to spend up to a maximum of $6,500 to build a Babe Ruth Field in connection with the Tonka Men's Club, providing this money does not interfere with the projects already agreed to in the Park Commis— sion minutes of July 1,1985. Motion carried unanimously. Commission and the Tonka Men's Club both felt it would be a definate advantage to have two Little League Fields next to each other. This would also leave more room for the road and landscaping. The main issue that the Park Commission felt should be important is that the field should be playable with the year so the playing season is not interrupted. DISTRIBUTION OF DUTIES The Park Commission has been discussing delegating certain parks, staff members, sports, and various issues to individual Commissioners so they would keep track of things and be able to follow them through. PARK COMMISSION MINUTES MONDAY, JULY 15, 1985 page three Carl moved, Jakel seconded, to accept the Distribution of Duties Chart with the under - standing that it could either be revised at a later date or discontinued if it does work out. Motion carried unanimously. (see attached) BMX TRACK SIGNS Commission discussed the possibility of signs such as "This Park is governed by City Ordinance. If you have any questions please call Shorewood City Hall" sometime in the future. MATTERS FROM THE FLOOR is GM4 REPORTS Council Council Liaison Gagne reported that the Council reversed their Water Policy; this was only in connection with one specific area of the City that is only new develop- ment (Trivesco, Covington Vine Ridge, Silver Ridge, the Johnson property and Near Mountain). It is in the southeast corner of Shorewood. The residents will be assessed. • Park Staff reported on the following: Manor Park - Park because wearing out. all three pa Public Works Commission: Swings /s hooks - one of the s -hoo Staff talked to rks (includes new Director Zdrazil Staff reported that there was an accident at Manor cs wore through. Apparently the others are also Jack Brancel and he will replace the s -hooks in equipment at Cathcart). asked staff to make the following report to the The eyebolts on the swings are also wearing out. Neither they nor the s -hooks were tempered. The swings are missing at Manor Park. Commission had asked Public Works to repair the spring on the jumping platform at Manor Park. Public Works Director Zdrazilsaid the City does not have a port- able welder. He said the spring may have broken in the first place because it had been welded and had crystalized. Staff will check with Jack Brancel to see if he took down the swings at Manor; if he is also planning on replacing the eyebolts; and, at Commission's request, if he will order and replace the spring. The Commission would prefer to have him do the maintenance on the playground equipment because he is familiar with it. PARK COMMISSION MINUTES MONDAY, JULY 15, 1985 page four • Park Fees - Condominiums - The park fee !is one fee per unit. Playground Equipment - The equipment at Cathcart Park has been started and will probably be done before the next meeting. Soccer - Cathcart - Staff has sent a letter to the Soccer people regarding the City's usual policy of requiring a contract and insurance, and asking for information to see if they are necessary. No reply has been received as of this date. Free Trees - Administrator Vogt is in the process of checking this out. Picnic Tables - Public Works Director Zdrazil is waiting to hear from Roger Stein regarding how many (so he can plan vehicles accordingly), and where they are. Mary Boyd - Planning Commissioner, has resigned and is through serving her term. Fence - Manor Park - Public Works Director Zdrazil received a quote from "Sunset Landscape" for 160' of fence, 6 x 6 treated posts 4' above the ground with 3/8" zinc plated chain - $930.00. Thank you to Commissioner Carol Butterfield - Schmid moved, Kooi seconded, to recommend to Council that they give heartfelt thanks and a plaque in recognition of her years of service to Carol Butterfield at the August 12th Council meeting. Motion carried unanimously. • Cathcart Trees - Some of the trees at Cathcart need trimming or replanting. Chairman Lindstrom will check into this. Badger Warming House - Carpeting - Commission's last act of the evening was to walk down to Badger warming house and look at the carpeting that was donated to the City. The Commission would appreciate it if the Public Works Department would lay it when they have time (before the hockey season begins). AT) T()TTPMMPATT Kooi moved, Schmid seconded, to adjourn at Badger Warming house at 9:15 PM. Motion carried unanimously. RESPECTFULLY SUBMITTED Sue Niccum Deputy Clerk 9 DISTRIBUTjw OF DUTIES 0 ---------- - - - - -- T - - - - - - T - - - - - -- - - - - - T T MANOR ------ - - - - -- T BADGER --- - - - - -- T NEW T CRESCENT BEACH FREEMAN CATHCART I I I SHADY HILLS I I I FIRE LANES I I PARKS I I I I Ma&i Kooi M aAtey fake.! i Ma2.tecy fake.! i Con Schmid i jCaAu Ca4.l i Maa.i Kooi ----------- - - - - -- - - - - - -- SOCCER KF.Y SKATING HOC / - - - -- BASEBALL ------ - - - - -- FOOTBALL I - - - -- SOFTBALL ( - - - - -- TENNIS I I ' I I BMX TRACK I I I I I i BASKETBALL I SETS Con Schmid Moir tee Yak e,1 i Sa1ty Cap ) i Maui Kooi 1 so4don Lind jt4om i Ma4tey fake l ------------ - - - - -- I - - - - - -- I BUDGET DI RECTOR — ADMINISTRATOR CLERK /DEPUTY CLK I I ------ - - - - -- PUBLIC WORKS I - - - - -- PLANNER I ATTORNEY NGINEE ( I CITY RELATIONS I I I s b ndjtcvm LindAt2om I I I I Saay CaA. �Conaad Schmid iMaatey fakel i Soadon bndAta.orl Maatey fake.! Magi Kvvi - - - -- ------------- t - - - - -- -- - - - - -- —� 1--------- - - - - --------- - BUDGETS/COST HOUSING PUBLIC RELATIONS LANDSCAPING "CENT CLUB" I GRANTS I ESTIMATES i DEVELOPERS I ADVERTISING i REFORESTATION i I I ARBOR DAY GEN1MAL ' I I I jCaAu Call i Maa-tey fake.! 1----------------- 1 ------------- 1 ----- - - - - -- I Mani Kooi I Con Schmid I Malt Kooi I Con Schmid I I I 1------------- 1------------- 1 ------------- 1 --------- --- - - Carl moved, Jakel seconded, to accept this schedule with the understanding that it cn be changed or dropped in the future. July 15, 1985. Motion carried unanimously.