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081985 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING • MONDAY, AUGUST 19, 1985 M I N U T E S REPORTS While waiting for a quorum, staff gave the following reports: COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM Shorewood Oaks - Administrator Vogt talked to Shorewood Oaks Engineer Ray Brandt. Shorewood Oaks will begin grading as soon as the trees are out, hopefully a couple weeks. They will have approximately 25,000 yards of fill. Our City Engineer Jim Norton feels this is more than sufficient, Freeman Park may take as little as 1,000 yards. Ray Brandt, Jim Norton, and Administrator Vogt will be meeting to decide what to do about the remaining fill. Administrator thought Chairman Lindstrom may want to be present at the meeting. Administrator Vogt had mentioned to Ray Brandt that "the new park" needs fill. "Waterford" Park the transactions The attorney has City's letter of two weeks. Shady Hills Park Fee - Both the City and Trivesco are working hard to complete all they are both up -to -date but there are a few things to finish off. to finish answering some questions and the bank is working on the credit. The check is already made out and should be in within A complaint was received from a resident because: 1. The park was not in the newsletter. 2. The newsletter showed plans of "new park" with a sketch of everything to be done, and nothing is proposed for "Shady Hills Park ". She said she has a lot of history on the park. The pond used to be plowed by "Schmitty ", a City employee. He accessed through a neighbor's yard with permission. When he retired, permission was withdrawn. She also said that at one time they discussed putting in a ballfield but there wasn't room. She said there is room for tennis courts. Staff said the park has not been in the newsletter because there isn't access at this time and it was felt that neighborhood privacy might be invaded if the park was advertised. It was suggested that the resident provide the City with historical information for their park files, and that she talk to some of her neighbors and see what they think about the situation, then attend a meeting if they want to make a presentation to the Park Commission. Cathcart Rink - Public Works Director Zdrazil would like to know if a new rink is going to be built at Cathcart, and if the City crew is supposed to tear out the old rink. Manor Park Fence - Public Works Director Zdrazil has been on vacation for three • weeks. Even if the estimates had been available, the City crew has been too busy to do the work. PARK COMMISSION MINUTES • MONDAY, 'AUGUST 19, 1985 page two Manor Park Fence (Continued Chairman Lindstrom said he met with Public Works Director Zdrazil and they dis- cussed the fence. They went over to Manor Park and decided that there should be 100' of fence facing the ballfield and 60' of fence on the east side, they also decided they could use an additional 100' of fence on the west side. Using 6" X 6 posts every ten feet, and doing the front and east side (160'), they figure it would be about $120 for posts plus chain expense, and 2 men 2 days for manpower. Don did mention using cable. He also mentioned renting a posthole digger, or buying one for approximately $400. The one estimate received was $970 with contracted labor. Black dirt, fertilizer, and seed will be applied this fall. Commissioner Vogel arrived. CALL TO ORDER Chairman Lindstrom called the meeting to order at 7:17 PM. ROLL CALL • Present: Chairman Lindstrom, Commissioners Jakel, Kooi, and Vogel; Council Liaison Gagne and Deputy Clerk Niccum. Absent: Commissioners Schmid (Vacation) and Carl (Business) APPROVAL OF MINUTES Kooi moved, Jakel seconded, to approve the Minutes of August 5 as written. Motion carried unanimously. NEW PARK COMMISSION MEMBER WELCOMED Chairman Lindstrom welcomed Mr. Vogel to his first meeting as a Commissioner. TONKA MEN'S - FREEMAN PARK Chairman Lindstrom gave the following report: On Thursday, August 8th, Chairman Lindstrom received a call from an excav- ation contractor that has placed a bid with Shorewood Oaks to remove fill. Chairman Lindstrom met him at Freeman Park on Friday, August 9th, and toured the site. He talked to the contractor this morning and he feels he will get the bid and what he has proposed to do is to come in from Shorewood Oaks behind the BMX Track and put in a culvert where the stream is located. He will use clay for the roadway and 2 new parking lots, both to be located off • of the Eureka Road entrance. Most of the fill will be black dirt, which he plans to spread in the field area and grade within 2 ", any grade finer than that he would sk to be paid for. PARK COMMISSION MINUTES • MONDAY, AUGUST 19, 1985 page three TONKA MEN'S CLUB - FREEMAN PARK (Continued) Chairman Lindstrom talked to Public Works_ Director Zdrazil, who said that he had a large pile of blacktop hunks stored in Freeman Park. He thought that it might be possible to use the City equipment to put the blacktop in as a base for the proposed road. City Engineer Norton said that the blacktop would have to be in pieces 6" in size or smaller, otherwise it would cause problems. Chairman Lindstrom talked to both Engineer Norton and Planner Nielsen earlier this evening. The contractor suggested digging out the black dirt, and filling the road base with clay, hopefully he will do this, otherwise Mr. Zdrazil said the City could do it. The clay would provide a solid base, and pack down with the heavy equip- ment running over it. The City could then top it with red rock. Council Liaison Gagne showed some concern over using the blacktop, wondering if it could cause frost heaves or problems with the road three or four years down the line. • The Engineer discussed a french drain and estimated a cost of approximately $160,000. The Park Commission does not have the funds to do a road like this at this time. They feel that with the guidance of the City Engineer, Planner, and Administrator, they should be able to work something out. On Thursday night, several Athletic Associations met to discuss the above. They were all in agreement with the plan to convert the Babe Ruth field into a Little League field and build a new Babe Ruth field. Vo Tec would like to start working on the two fields as of October 1st, 1985. The Babe Ruth Association will look for volunteers to build block dugouts and to lay sod. The Athletic Associations felt that the sod should be laid by October 15th, to make the field playable for next year. Chairman Lindstrom suggested cutting the tall grass, filling the holes, and grading, then seeding the entire field this fall, leaving clay infields where ballfield mix can be dumped at a later date. The City Engineer said 25,000 cubic yards is probably about 20 times as much fill as is needed. Chairman Lindstrom suggested building berms with the excess fill. They would minimize the noise and provide natural amphitheatres, using the banks for better • viewing and providing natural seating, avoiding the need for bleachers. PARK COMMISSSION MINUTES • MONDAY, AUGUST 19, 1985 page four TONKA MEN'S CLUB — (Continued) Both Engineer Norton and Planner Nielsen felt berms would change the Park Plan and could cause drainage problems. The Engineer would like to have a recommendation from the Park Commission. He suggested that Chairman Lindstrom talk to Administrator Vogt tomorrow, that a presentation be made to the Council on Monday, August 26th, and that a special meeting be set up by the Park Commission. A special meeting has been set for Wednesday, August 28th, at 7:00 PM.. Kooi moved, Jakel seconded, to recommend to Council that the City Administrator, City Engineer and City Planner be asked to work on the following items: The culvert, building the road, and parking areas and - possibly creating a new grading plan, the work on these four items to be done by the contractor, all athletic fields, the berming, staking out the fields, and a cost estimate on the gravel. Motion carried unanimously. The Park Commission feels that this is a wonderful opportunity to develop Freeman Park by getting as much done as possible with as little expense as possible. • The idea of stockpiling dirt was mentioned, to either be used by the City at a later date, or even possibly sold. The contractor did mention the fact that at some later date he may have work in the area of the new park, and could then take some fill to that location. Chairman Lindstrom mentioned that a lot of soccer fields are now being built with an east and west field crossing a north and south field as so +, due to the fact that most of the play takes place in the end zones and it gives the ends a chance to "rest" if play is alternated back and forth. Commissioner Vogel mentioned the fact that berms take up a lot of room, a 3' high berm requiring 10' in width. SEPTEMBER LIAISON Martey Jakel — September 9 Mari Kooi — September 23 BUDGET Commissioner Kooi turned in her budget figures, the rest of the Park Commision is requested to turn their budgets in at the next meeting. MANOR PARK — SPRING PLATFORM is Staff was requested to contact Brancel Construction about the broken spring on the jumping platform. PLANNING COMMISSION MINUTES MONDAY, AUGUST 19, 1985 • page five MATTERS FROM THE FLOOR Commissioner Jakel said the metal in the snowmobile track will dull skate blades and could cause someone to trip. Commission requested it be taken up and carpet- ing be put down instead. REPORTS CONTINUED Cathcart trees - Administrator Vogt mentioned that the trees in Cathcart could be thinned out and placed elsewhere, that they are beautiful trees and should be moved before they get too big. Chairman Lindstrom will talk to someone about using a tree spade and moving them on a "move one, get one" basis. Putting parking area on north edge of park - the Park Commission's request is to take out the "NO PARKING" signs and allow parking in that area. The poles to be used are behind the tennis court. Council Liaison Gagne reported: Ms. Pat Mason of 4925 Sussex Place in Amesbury has been appointed as the new Planning Commissioner. • Garbage collection in the City was discussed, with the decision at this time not to start City collecting but to try to limit the size of the trucks on City roads. COUNCIL AGENDA Staff was requested to ask that Freeman Park be placed on the August 26 Council Agenda. AT) TnTTRNMRNT Jakel moved, Vogel seconded, to adjourn at 8:45 PM. RESPECTFULLY SUBMITTED, Sue Niccum Deputy Clerk