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031687 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING MONDAY, MARCH 16, 1987 M I N U T E S COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM CALL TO ORDER Chairman Jakel called the meeting to order at 7:06 PM. ROLL CALL Present: Chairman Jakel, Commissioners Vogel, Lindstrom, Laberee, Christensen, and Andrus; Council Liaison Brancel; and Park Assistant Niccum Absent: Commissioner Nicol APPROVAL OF MINUTES - MARCH 2, 1987 Christensen moved, Andrus seconded, to approve the minutes as written. Motion carried unanimously. MANOR PARK WARMING HOUSE /PAVILION Ted Lepowsky was present for discussion purposes. The following items were discussed: - concrete slab or footings? • size - 24' x 24' warming house, 24' x 24' pavilion, with 5' of concrete all the way around, making total concrete size 34' x 58'. - storage - how much? - handicap baths - stub in or complete? - building exterior - rough cedar Christensen moved, Lindstrom seconded, to proceed with the plans for the warming house /pavilion subject to comments received at this meeting from the Commission; subject to Planner's approval; and with the understanding that the bathroom plumbing be stubbed in at time of building but the bathrooms are not to be put in at that time. They recommend that the Council approve the amount of $350 for drawing of all the plans except the site plan. The following are the comments recommended this evening: 1. Carry the vaulted ceiling all the way through the warming house as well as the pavilion. 2. That an emergency exit be provided on the pavilion side only if deemed necessary by the Planner. 3. Not plan for oversize handicapped bathrooms at this time. -1- PARR MINUTES MONDAY, MARCH 16, 1987 page two MANOR WARMING HOUSE /PAVILION - continu 4. Plexiglass window 5. Outdoor lighting under soffit 6. Decision on type of furnace 7. Flooring 8. Insulation 9. Lighting (none wanted in pavilion) Motion carried unanimously. SILVERWOOD PARR The Commission reviewed the plans for the Park and discussed changing the parking area. Mr. Ness, from Covington Vine Ridge, asked if the ballfield infield could face west. Laberee said ballfields usually run north and south due to the sun. FREEMAN PARK /SHOREWOOD OAKS FILL • The Commission discussed Engineer Norton's request. He wished to know if they still want the fill for Freeman Park. They expressed concern because of Johnson's attitude about replacing damaged trees when dealing with the drainage area. They were also concerned over damage to blacktop, redrock, and the culvert. They discussed having trucks come in off Eureka Road and staying on the gravel road until they were at the closest point to run in a straight line to the dump site. Eureka Road entrance was suggested to spare damage to the black- top and culvert. They came up with the following stipulations: 1. The amount of fill brought in is not to exceed the amount allowed for in the Engineer's grading plan done last year. 2. That nothing is done until the road restrictions are off. 3. That the Park Commission designate the route the trucks are to follow while hauling. 4. That Shorewood Oaks be required to repair any damage done to park property, road, ground, trees, etc. 5. That Don stake out the general dumping area, or if he is not com- fortable with this, Engineer Norton be asked to do it. -2- PARK MINUTES MONDAY, MARCH 16, 1987 page three ROTARY MOWER Christensen moved, Andrus seconded, to have Public Works Director Zdrazil rent a rotary mower per his recommendation. If the mower is needed more than once, and Zdrazil feels it would be wiser to buy one, he is to inform the Park Commission of his recommendation. Motion carried unanimously. TRAIL MATERIAL - FREEMAN PARK Four different materials for use on the trail were discussed: grass, woodchips, rock, and blacktop. Commissioner Vogel said the Arboretum uses woodchips. Vogel moved, Andrus seconded, to recommend to Council that NSP be contacted for woodchips; that Zdrazil designate the spot he wants them dumped; and that the Public Works crew spread the chips on the trail when they have time. Motion carried unanimously. FREEEMAN PARK SIGNS The Park Commission discussed the placement of the signs on State Highway 7. These two signs with the name of the park on them are obstructed by trees and cannot be seen until you are right on top of the entrance. They request Administrator Vogt to see if it is possible to move the signs to different locations, and to change the . sign angles (they are now parallel to the highway). FREEMAN PARK - REQUEST TO BLOCK WAY FOR MOTORIZED VEHICLES ON TRAIL AND SIGNAGE WARNING AGAINST ENTRANCE The Commission requests that a large fallen tree or telephone pole be placed on Cathcart Drive where the railroad line enters the trail system. Three- wheelers, four - wheelers, and a four -wheel drive vehicle have entered here and done damage to the park. They would also like some signs, one placed by the log, stating according to Ordinance 140, that motorized vehicles are not allowed on the trails. BMX TRACK - LIABILITY INSURANCE - REQUIRED DEPOSIT The Commission wishes to know if there is any additional liability if the track is not being used by any organized group, but by resi- dents. They also wish to know if they can require a damage deposit of $250 if any organization wishes to use it this year. CITY CLEANUP- FREEMAN PARK At the request of the City Jakel moved, Lindstrom seconded, to give permission for City cleanup to be held in "beautiful" Freeman Park this year only, until they see how it goes: that the mess be cleaned up as soon as possible; and that any damage to the roads be repaired by the City, not at the Park Commission's expense. Motion carried unanimously. -3- PARR MINUTES MONDAY, MARCH 16, 1987 page four BADGER PARK WARMING HOUSE - STAINING Jakel moved, Lindstrom seconded, to recommend to Council that Public Works Director Zdrazil be given free reign to do whatever he deems necessary to stain the warming house. Motion carried unanimously. BADGER FOOTBALL FIELD AND MANOR SOFTBALL FIELD Christensen moved, Vogel seconded, to recommend to Council that Don Wagner of "Don's Sod Service" be hired to do Badger football field at last years price of $3,350, and that he also be hired to do Manor field if his bid is deemed reasonable by City Administrator Vogt, this includes 1" or 2" of topsoil, whatever is needed. Motion carried unanimously. ANNUAL REVIEW OF PARRS The next Park Commission meeting will begin at 6:00 PM . The Commis- sioners will meet at Freeman Park to begin reviewing the parks. ADJOURNMENT Vogel moved, Andrus seconded, to adjourn the meeting at 10:00 PM. Motion carried unanimously. is RESPECTFULLY SUBMITTED, Sue Niccum Deputy Clerk /Park Assistant -4- MEMO TO DAN VOGT PARK MEETING MONDAY, MARCH 16, 1957 SILVERWOOD PARK - The Commission reviewed the plans for the Park and .discussed changing the parking area. SHOREWOOD OAKS FILL The Commission discussed Engineer Norton's request. He wished to know if they still want the fill for Freeman Park. They expressed concern because of Johnson's attitude about replacing damaged trees when dealing with the drainage area. They came up with the following stipulations: 1. The amount of fill brought in is not to exceed the amount allowed for in the Engineer's grading plan done last year. 2. That nothing is done until the road restrictions are off. 3. That the Park Commission designate the route the trucks are follow while hauling. 4. That Shorewood Oak's be required to repair any damage done to park property, road, ground, trees, etc. 5. That Don stake out the general dumping area, or if he is not comfortable with this, Norton be asked to do it. . I talked to Norton this morning and he recorded the points mentioned. He also suggested a 6th point, that the dirt be leveled. He also said he thought Shorewood Oaks might be able to reach the area without going on the roads at all. He will try to do a sketch showing this route and I will present it to the Park Commission at their April 6th meeting for comment. ** ROTARY MOWER Christensen moved, Andrus seconded, to have Public Works Director Zdrazil rent a rotary mower per his recommendation. If the mower is needed more than once, and Zdrazil feels it would be wiser to buy one, to inform the Commission of his recommendation. Motion carried unanimously. ** TRAIL MATERIAL - FREEMAN PARK Vogel moved, Andrus seconded, to recommend to Council that NSP be contacted for wood chips, that Zdrazil designate the spot he wants them dumped, and that the Public Works crew spread the chips on the trail when they have time . Motion carried unanimously. -2- MEMO TO DAN VOGT PARK MEETING MONDAY, MARCH 16, 1987 FREEMAN PARK SIGNS The Park Commission discussed the placement of the signs on State Highway 7. These two signs with the name of the park on them are obstructed by trees and can not be seen until you are right on top of the entrance. They request Administrator Vogt to see if it is possible to move the signs to different locations, and to change the sign angles (they are now parallel to the highway). FREEMAN PARK - REQUEST TO BLOCK WAY FOR MOTORIZED VEHICLES ON TRAIL AND SIGNAGE WARNING AGAINST ENTRANCE The Commission requests that a large fallen tree or telephone pole be placed on Cathcart Drive where the railroad line enters the trail system. Three - wheelers, four - wheelers, and a four- wheel drive vehicle have entered here and done damage to the park. They would also like some signs, one placed by the log, stating according to Ordinance 140, that motorized vehicles are not allowed on the trails. BMX TRACK - LIABILITY INSURANCE - REQUIRED DEPOSIT • The Commission wishes to know if there is any additional liability if the track is not being used by any organized group, but by residents. They also wish to know if they can require a damage deposit of $250 if any organization wishes to use it this year. ** CITY CLEANUP - FREE14AN PARK Jakel moved, Lindstrom seconded, to give permission for cleanup to be held in "beautiful" Freeman Park this year only, until they see how it goes; That the mess be cleaned up as soon as possible; and that any damage to the roads be repaired by the City, not at the Park Commission's expense. Motion carried unanimously. ** BADGER WARMING HOUSE - STAINING Jakel moved, Lindstrom seconded, to recommend to Council that Public Works Director Zdrazil be given free reign to do what- ever he deems necessary to stain the warming house. Motion carried unanimously. i -3- MEMO TO DAN VOGT PARK MEETING MONDAY, MARCH 16, 1987 • ** BADGER FOOTBALL FIELD AND MANOR SOFTBALL FIELD Christensen moved, Vogel seconded, to recommend to Council that Don Wagner of Don's Sod Service be hired to do Badger football field at last years price of $3,350, and that he also be hired to do Manor field if his bid is deemed reasonable by City Administrator Vogt, this includes 1" or 2" of topsoil, whatever is needed. Motion carried unanimously. ANNUAL REVIEW OF PARKS The next Park Commission meeting will begin at 6:00 PM. The Commission will meet at Freeman Park to begin reviewing the parks. C ; v,J 2 -4- CITY OF MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236 MEMORANDUM TO: FROM: DATE: RE: PARK COMMISSION AND BARB BRANCEL SUE NICCUM MARCH 13, 1987 MISCELLANEOUS PARK ISSUES ROTARY MOWER Public Works Director Zdrazil recommends renting the mower to be used on the trail. He also said Minnetonka is about the only city that has one, Excelsior and Tonka Bay do not. PRICES ON MANOR AND BADGER FIELDS So far only one set of quotes has been received. It is enclosed in your packet. CONTRACTING OUT PARK MOWING I am in the process of sending out letters to various lawn services asking for the two estimates requested by the Commission (see minutes). 11ANOR PARK WARMING HOUSE /PAVILION Don't forget to bring any suggestions you may have to the meeting. The architect will be present. It will be the first item on the agenda. A Residential Community on Lake Minnetonka's South Shore