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040687 PK TOURS MINCITY OF SHOREWOOD PARK COMMISSION MEETING MONDAY, APRIL 6, 1987 M I N U T E S FREEMAN PARK VISIT COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 6:00 PM The Park Commission met in Freeman Park at 6:00 to see what needs to be done. They walked the trails and were pleased at the work Public Works has done on them. They have cleared the trails, grubbing out brush, stumps, etc. and put down quite a few woodchips. The Commission discussed what should be done. They feel they will need 4 bridges on the trail system. Commissioner Laberee will present a bridge plan that can be given to Public Works Director Zdrazil. He can look it over and see if the bridges can be built by Public Works. Fitness trail equipment, benches, and signs were also discussed. They looked at the drainage ditch from Shorewood Oaks again. It has water flowing from Shorewood Oaks and standing in the ditch. At one point one of the Commissioners pushed a branch to the bottom. It was about half silt and half water and measured approximately 30 ". The sides up on the Shorewood Oaks end of the ditch are deep, steep, and clay. Council Liaison Brancel will talk to the Council about how hazardous the ditch is. They looked at the fill dumped in the berm area. They want to know if Public Works is going to smooth out the pockets in the fill or if a contractor has to do it. They walked through the big open field and discussed the park plan for that area. They also looked at the existing ballfields. Staff was asked to bring information on benches to the next meeting. CALL TO ORDER Chairman Jakel called the meeting to order at 7:34 PM. ROLL CALL Present: Chairman Jakel, Commissioners Vogel, Lindstrom, Laberee, Christensen, Andrus and Nicol; Council Liaison Brancel and Deputy Clerk Niccum APPROVAL OF MINUTES Laberee moved, Vogel seconded, to approve the minutes as written. Motion carried unanimously. MANOR AND BADGER FIELDS Staff reported that Don Wagner of "Don's Sod Service" had been given a deadline of Friday, April 3rd, 1987, to get his 1987 bids into the City for the work to be done on the fields. Mr. Wagner did not turn in his bids. The Commission discussed the other two bids and asked staff to tell Administrator Vogt that they favored hiring C.G. Braun of "C.G. Braun Turf Farms" to do the work. MANOR PARK VOLLEYBALL COURT Chairman Jakel will contact Public Works Director Zdrazil and meet with him to show him the location of the volleyball court. Zdrazil can then decide if City equipment can do the job or if the work should be contracted out. -1- PARR COMMISSION MINUTES MONDAY, APRIL 6, 1957 page three Is SHOREWOOD OARS /FREEMAN PARR FILL - motion continued 3. that any topsoil hauled in be free of any miscellaneous debris, roots, stumps, etc. 4. that any fill which is hauled in be leveled properly. Motion carried unanimously. MANOR PARK WARMING HOUSE /PAVILION Shortly before the Council meeting it was discovered that Ted Lepowsky was not a registered architect with the State of Minnesota, therefore Chairman Jakel did not present the request for payment of $350 to Lepowsky for drawings of Manor Park warming house /pavilion. Meanwhile Staff contacted Commissioner Lindstrom with this information. Commissioner Lindstrom talked to Lepowsky, Lepowsky is doing the drawings, an architect he works with will sign them. Laberee moved, Vogel seconded, to recommend to Council that payment to Ted Lepowsky of $350 be made upon receipt of plans signed by an architect registered with the State of Minnesota. Motion carried unanimously. The Commission asked Staff to find out if the Conditional Use Permit request can be re- entered on the May 5th, 1987, Planning Commission Agenda. • SILVERWOOD PARK Commissioner Laberee will bring the updated plan to the next meeting. LANDSCAPING PLANS - MANOR AND CATHCART PARKS Commissioner Laberee will bring the landscaping plans for Cathcart and Manor parks to the next meeting. GRANT The Park Commission agreed with Administrator Vogt's suggestion that they try for a grant for Silverwood Park this year because Freeman Park has been turned down two years in a row. They then discussed what would be most likely to get grants this year. They wondered if Freeman Park trails, fitness centers, benches, picnic areas, etc. would have a better chance. They would like to know what Administrator Vogt finds out. RAILROAD CORRIDOR The Park Commission again discussed the large size rock that presently is the base on the corridor. They would like to do something to make it a smoother and safer walking area for Shorewood residents. Chairman Jakel will se what he can do to accomplish something about the situation. An MIT112 M MT • Lindstrom moved, Andrus seconded, to adjourn at 9:27 PM. Motion carried unanimously. RESPECTFULLY SUBMITTED Sue Niccum, Park Assistant /Deputy Clerk -3- PARK COMMISSION MINUTES MONDAY, APRIL 6, 1987 page two MANOR PARK VOLLEYBALL COURT - continued The Commission also discussed the volleyball net, wondering if they should buy an expensive net, keep it at City Hall, and require a deposit for use or buy a cheaper one and leave it up permanently. They decided to go with the second choice. Next year they will reconsider the situation based upon this years results. PLAYGROUND AREAS - SAND AND BORDERING The Commission discussed sand depth and whether or not to lay plastic to prevent weed growth. Commissioner Laberee said 18" is a good depth. At this depth the plastic wouldn't be necessary and the dirt doesn't get dug up and mixed with the sand. The Commission requests that Public Works Director Zdrazil get the following cost estimates: 1. sand 2. timbers (CCA treated 5" x 6" wood) 3. labor The Commission would like this information so that when the sand is being hauled in for the volleyball court, it could be hauled for the playground at the same time. CONTRACT MOWING is If the City Council agrees to contract mowing, the Park Commission is willing to have Administrator Vogt interview the lowest bidders and make the decision on who does the work. BRENTRIDGE - PRELIMINARY- PLAT AND REZONING Laberee moved, Jakel seconded, to recommend to Council that park dedication fees be accepted instead of land. Motion carried unanimously. The Park Commission also requested that Council and Staff give consideration to the 1980 Comprehensive Plan regarding acquiring land in that general area in case of future development requests. RIDGE POINT - PUD CONCEPT AND DEVELOPMENT STAGE Lindstrom moved, Jakel seconded, to recommend to Council that park dedication fees be accepted instead of land. Motion carried unanimously. SHOREWOOD O ARS /FREEMAN PARK FILL Laberee moved, Vogel seconded, to recommend to Council that fill be accepted from Shorewood Oaks contingent upon the following: 1. that the areas where fill is needed in Freeman Park be stripped of topsoil, that the removed topsoil be stockpiled and respread on top after fill is com- pleted ........ the only way this would not apply would be if the fill being hauled in is already topsoil. 2. that any clay material designated as fill be inspected by Shorewood's Engineer and approved by same. -2- MEMORANDUM T0: FROM: DATE: MAYOR Robert Rascop COUNCIL Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236 CITY OF PARK COMMISSION AND COUNCIL SUE NICCUM AND DAN VOGT APRIL 1, 1987 RE: MISCELLANEOUS PARK ISSUES ROTARY MOWER Council approved the Park Commission recommendation to have Public Works Director Zdrazil rent a rotary mower per his recommendation, and if the mower is needed more than once and Zdrazil feels it would be wiser to buy one he will inform the Park Commission. TRAIL MATERIAL - FREEMAN PARK Council approved the Park Commission recommendation to have Public Works Director Zdrazil contact NSP for wood chils, that Zdrazil designate dumpint location, and that Public Works spread chips when they have time. Public Works has been clearing trails, grubbing out stumps, and clearing brush. They are also putting down woodchips as they become available. They have also hauled out three truck- loads of junk, including 3 car bodies, from the old farm property. CLEAN -UP — FREEMAN PARK Council approved the Park Commission recommendation for use of Freeman Park for clean -up this year only, until they see the results; that the mess be cleaned up as soon as possible; and that any damage to the roads be repaired by the City - not at Park Commission expense. The Spring Clean -up will be held Saturday and Sunday, April 25th and 26th. A Residential Community on Lake Minnetonka's South Shore MISCELLANEOUS PARK ISSUES APRIL 1, 1987 page two 0 BADGER AND MANOR FIELDS Council approved the Park Commission recommendation that "Don's Sod Service" be hired to do Badger field at last year's price of $ 3,350, and that he also be hired to do Manor field if his quote is deemed reasonable by Administrator Vogt - this includes 1" or 2" of topsoil - whatever is needed. As of this time no updated quote has been received from Wagner. If none is received by Friday, April 3rd, a new contractor will be chosen so the work is accomplished as soon as possible. It has been determined that quick action is necessary in order to get the job done on the fields. You will be informed of the new contractor and price if Don's proposal falls through. CRESCENT BEACH DOCK Council approved the dock. On Friday, March 27th, Jeff Fox of Sery -A -Dock came into City Hall with the bill and a form for the City to sign. The form would have released him of any liability as a result of the dock being placed at Crescent Beach. Our City Attorney informed Mr. Fox that the City could not sign such an agreement releasing Sery -A -Dock from any and all liability. Mr. Fox then withdrew his quote. We are now dealing with Rick Niccum of Crepeau Docks. Because of the change the dock issue has to be represented to the Tonka Bay go Council. This will hopefully be only a formality. BADGER PARK WARMING HOUSE - STAINING Council approved the Park Commission recommendation that Public Works Director Zdrazil be given free reign to do whatever he deems necessary to stain the warming house. MANOR WARMING HOUSE /PAVILION Council turned down the Park Commission's request to pay $350 to have the plans drawn when it came to light that the person doing the plans is not a registered architect. This is a re- quirement stated by Building Official Nielsen and confirmed by the State. Staff has checked with two other registered architects. They have both quoted prices of around $2,000 for drawing the plans. Staff looks for action relative to this project so that plans are drawn and construction begun soon in order to have a warm- ing house built on time for this coming skating season. Remember, the plans must be signed by a registered architect. It appears as though the going rate will be in the $2,000 range. It might be worth it to direct staff to find a suitable architect with a cost not to exceed $2,000. If you have a • registered architect in mind let staff know and we will check to make sure of proper registration. crz MISCELLANEOUS PARK ISSUES APRIL 1, 1987 page three • MANOR PARK WARMING HOUSE /PAVILION continued Again, positive action is necessary as soon as possible in order to get this project done prior to skating season. It is expected to take 4 to 8 weeks to get plans done once an architect is hired. CONTRACT MOWING - PARKS Due to the mowing problems which occured last year, staff is looking into the possibility of contracting with a provate firm to perform the City's mowing services. Six estimates have been received regarding such mowing. Public Work's costs are estimated at approximately $10,000 per year. The City wishes to stay close to or below this figure if possible. Some estimates received make this possible. The mowing season this year is a month ahead of normal due to the warm weather. If you concur with staff relative to contract mowing, recommending the Council to direct staff, it would be wise to take action to expedite this as soon as possible. Possible applicants would be carefully screened to see exactly what they are offering for their fee. • BRENTRIDGE - PRELIMINARY PLAT AND REZONING Applicant: United Mortgage 25.9 acres approximately 150' east of Howards Point Road and 250' north of Smithtown Road 26 lots proposed You will be asked for a park dedication recommendation at the April 6th meeting. You will receive more information before the meeting from Planner Nielsen. RIDGE POINT PUD CONCEPT AND DEVELOPMENT STAGE Applicant: Lake Minnetonka Homes, Inc. 5.15 acres approximately 250' east of Country Club Road and 150' south of Echo Road 3 lots proposed You will also be asked for a park dedication recommendation at the April 6th meeting on this one. Additonal material will be given to you before the meeting by Planner Nielsen. SHOREWOOD OAKS The final plat was approved. $36,500 in park dedication fees • should be received within the next month. -3- MISCELLANEOUS PARK ISSUES APRIL 1, 1987 page four • SHOREWOOD OAKS /FREEMAN PARK — FILL The sketch to show a travel route through the park, without going on the roads, will not be presented at the April 6th meeting. The contractor and Shorewood's Engineer will work together on one after the contract is awarded and present it at a later date. It has been determined that any propsed route must either follow an already existing path, the new drainage way, or roads into the park. No additional trees will be allowed to be removed other than those absolutely necessary for construct- ion of the storm sewer. Any damage to park roads would be repaired by the contractor at no cost to the City. The excess dirt is posedly black dirt soil. The possibility of is, and whether it mentioned. You may coming from subcutting streets. It is sup - that is being stripped off the top of virgin checking out the dirt to see how good it could be usable at Badger or Manor, has been care to comment on the idea. -4- CITY OF MAYOR Robert Rascop COUNCIL Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236 MEMORANDUM TO: FROM: RE: DATE: DAN VOGT SUE NICCUM PARK COMMISSION MEETING OF MONDAY, MARCH 16, 1987 MARCH 17, 1987 ** MANOR WARMING HOUSE /PAVILION Christensen moved, Lindstrom seconded, to proceed with the plans for the warming house /pavilion subject to comments • received at this meeting from the Commission; subject to Planner's approval; and with the understanding that the bath- room plumbing be stubbed in at time of building but handicapped bathrooms not be put in at that time. They recommend that the Council approve the amount of $350 for drawing of all the plans except the site plan. The following are the comments recommended this evening: 1. Carry the vaulted ceiling all the way through the warming house as well as the pavilion. 2. That an emergency exit be provided on the pavilion side only if deemed necessary by the Planner. 3. Not plan for oversize handicapped bathrooms at this time. 4. Plexiglas window 5. Outdoor lighting under soffit 6. Decision on type of furnace 7. Flooring 8. Insulation 9. Lighting (none in pavilion) Motion carried unanimously. A Residential Community on Lake Minnetonka's South Shore