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042087 PK MINCITY OF SHOREWOOD PARR COMMISSION MEETING MONDAY, APRIL 20, 1987 M I N U T E S CALL TO ORDER Chairman Jakel called the meeting to order at 7:00 PM. ROLL CALL COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM Present: Chairman Jakel, Commissioners Christensen, Vogel, Andrus, Nicol, and Laberee (8:30 PM); Council Liaison Brancel, and Deputy Clerk Niccum Absent: Commissioner Lindstrom wAUnu neuu Warming House /Pavilion The Commission measured off the location for the warming house /pavilion. They measured 35' from manhole 49 -17 to reach the property line, then measured another 50' to meet the setback requirements. The proposed 34' x 58' concrete slab will be 50' from the front property line (facing Manor Road) and 35' east from the ponds high water level. The 35' setback from the pond was done this way for two reasons - to move the north end of the slab farther away from the drainage ditch, and to allow enough room for trucks to enter the pond for winter plowing. Property offered for City purchase - 5125 Suburban Drive • Mr. Robert Walz of 5125 Suburban Drive met the Park Commission at Manor Park to ask them if they would be interested in purchasing part of his lot. His family has grown up and left home and he has not used the back of his property for pasture in the last three years. The property referred to abutts the Manor Park property on the north side of the pond and the west side of the tennis courts. Mr. Walz pointed out the general area and said he thought it was approximately 27,000 sq. ft. in size. He told the Commission that he was suprised that when the City condemned the two lots to the east of the Park that he was not approached. Jakel asked him what price he wanted but never received an answer. The Commission thanked Mr. Walz for his time and told him they would discuss the issue when the continued their meeting at City Hall. Volleyball Court Staff reported that Public Works Director Zdrazil recommended placing the volleyball court on the north side of the drainage ditch. Zdrazil also said the work could be done by the Public Works Department. Estimates Sand received from William Mueller and Sons 24" deep - 220 Tons $ 1,115.40 Edging 5" x 6" treated lumber at $ 8.75 per 8' 36 + 36 + 60 + 60 = 192 feet 192' : 8 = 24 x $ 8.75 = 210.00 • -1- PARK COMMISSION MEETING MONDAY, APRIL 20, 1987 page two is MANOR PARK Volleyball Court - continued Jakel moved, Vogel seconded, to recommend to Council that a 36' x 60' volleyball court, with 18" - 24" of sand, be built in Manor Park at least 50', if possible, east of the pond and 10' north of the drainage ditch. The court must have a minimum setback of 15' from the warming house /pavilion according to Ordinance. Motion carried unanimously. Vogel moved, Andrus seconded, to recommend to Council that the motion of June 16th, 1986, requesting a $900 maximum cost be updated to a maximum cost of $1800 to cover: - 220 Tons of sand 24" deep - 192' of treated 5" x 6" edging to be sunk even with the grass line 1 net - 3' x 32', 4" square mesh, 921 size dark, natural or synthetic cord, with a double thickness sewn along the entire length of the net and a 1/8" x 1/16" cable along the top. (the net should be 7' 4 1/8" to 7' 11 1/8 ") - 2 poles - possibly stainless steel or galvanized, about 30' of pipe - Concrete - base for poles Motion carried unanimously. • Play Area - Edging and Sand The Commission measured around the playground area at Manor to see how big an area they wish to enclose with timbers and sand. Jakel moved, Andrus seconded, to recommend to Council that an area, edged with 5" x 6" treated timbers and filled with approximately 18" of concrete sand, be built around the playground equipment in the park. The shape would be an oblong octagon clearing all equipment by 8'. The four corners of the octagon would each consist of one 8' section of wood. They would like to have this done at the same time as the volleyball court so all the sand can be hauled at one time. They also request that Public Works Director Zdrazil inform then of the total cost so they can decide if they can do the same thing to the playground equipment in Cathcart and Badger parks. Motion carried unanimously. Warming House /Pavilion No plans were presented. Pond Andrus moved, Nicol seconded, to recommend to Council that Public Works Director Zdrazil cut the weeds around Manor Park pond per his recommendation in order to do a better job of maintaining the pond. Motion carried unanimously. Landscaping Plans Commissioner Laberee will try to have the plans ready for the next meeting. • Ballfield Update Staff reported that Council approved the Commissions request to have C.G. Braun Turf Farm put down 3" of= :tops_oi.l,seed, fertilize and mulch the field for a cost not to exceed $9,750. Administrator Vogt will handle procedure. -2- PARR COMMISSION MINUTES MONDAY, APRIL 20, 1987 page three • BADGER FIELD UPDATE Staff reported that Council approved the Commission request to have C.G. Braun Turf Farm put down 2" of topsoil and sod Badger Field at a cost not to exceed $8,150. Administrator Vogt will handle procedures. They plan to start later this week or next Monday. The City of Excelsior has a large sprinkler that can be used for watering. CONTRACT MOWING UPDATE Staff reported that Council had authorized Administrator Vogt to go ahead and interview the 3 or 4 lowest bidders to see what they are offering for the amount of money they quoted. Sue and Don will sit in on the interviews. Christmas Lake Access with have to be added to the amounts as it was not on the original request. The City Hall and house mowing will be removed from the park fund billing. BRENTRIDGE - TRAILS Andrus moved, Vogel seconded, to recommend to Council that in addition to the park dedication fee requested in the minutes of April 6, 1987, the City should require trail easements along the westerly edge of the wetland area. These trail easements should extend westward to Brentridge Lane to provide pedestrian and cross - country skiing access to the wetland. Motion carried unanimously. COMPREHENSIVE PLAN - REQUEST FOR CHANGE • The Park Commission requests that the Council, Planning Commission, and staff disregard the statement in the Comprehensive Plan asking for park property west of Howards Point Road and instead consider property not only west of Howards Point Road but also east of Howards Point Road in the general vicinity SILVERWOOD PARR PLAN Commissioner Laberee presented the Silverwood Park plan along with a grading plan. He said he did not do the cut and fill computations. Christensen moved, Nicol seconded, to approve the Preliminary Site Plan as a Final Site Plan regarding the location of: - the pond - the softball field - the hockey rink - the tennis court - the building - the parking lot - the pump house - the sliding area The picnic area and the playground area are not shown on the plan, they will be located on top of the hill and placed on the existing grades. Motion carried unanimously. Commissioners present, Jakel, Vogel, Laberee, Christensen, Andrus and Nicol, signed the plan approving it as the final park plan. Commissioner Laberee presented his orininal plan and grading overlay to be used to make copies. He would like to have the originals returned to him. -3- PARR COMMISSION MINUTES MONDAY, APRIL 20, 1987 page four i MANOR PARR - PROPERTY OFFERED FOR CITY PURCHASE (see page 1 of these minutes) The Commission discussed the proposed improvements, the p to have the property in case Vogel moved, Nicol seconded, of the property to see if it carried unanimously. APPROVAL OF MINUTES property offered for sale. They felt that with the ark might get a lot more use, and it might be nice they want to add tennis courts, etc. to recommend to Council that the City look into acquisition can be purchased for a reasonable cost. Motion Vogel moved, Christensen seconded, to approve the minutes of April 6, 1987, as written. Motion carried unanimously. FREEMAN PARR Staff reported that the pipe installation coming out of Shorewood Oaks into Freeman Park is now a City project. This means the City bonds, advertises for bids, accepts them, holds the pre - construction meetings, and our City Engineer does all the inspections. All costs will be paid by the owner of Shorewood Oaks by special assessment. The entire project is a 1.5 million dollar project. Ditch Update - Staff reported that the City crew will dig out a narrow trench long enough to drain standing water out of the ditch. Installation of the pipe and restoration of the area were given high priority at the request of the Park Commission, as a result they will be done first. Construction will begin in about a month. The contractor will not be paid until the job is done right. No unnecessary removal of trees will be done. Please remember, it will look worse before it looks better, have patience and wait for the end result. Berm Update Public Works Director Zdrazil reports that the berm has been "shaped" as requested. Highway 7 Entrance Plan Planner Nielsen's recommendation is to follow the plans drawn by Anne Bronken of Northwest Associated Consultants for both the Eureka Entrance and the Highway 7 Entrance. Jakel moved, Laberee seconded, to recommend to Council that Public Works Director Zdrazil look at the plans drawn by Anne Bronken to see if the work can be done by the city crew using these plans, if they cannot do it, that Administrator Vogt pursue contracting it out, and that he return to the Park Commission with his recommendation and some estimates. Motin carried unanimously. BMX Track Christensen moved, Laberee seconded, to recommend to Council that the area be • cleaned up, and that all manmade objects (tower, etc) be removed excluding the starting gate, tires embedded in the ground, and the actual track; that the bleachers be checked to see if they are repairable and if they are, that they be repaired and moved to Badger Park for use by the football field. Motion carried unanimously. -4- PARK COMMISSION MINUTES MONDAY, APRIL 20, 1987 page five 0 FREEMAN PARK / SHOREWOOD OAKS FILL Staff explained that if the fill from Shorewood Oaks were to follow a route through the park, it would be the same route that the pipe would take. In order to follow this route construction would have to be delayed for 3 -4 months in this area because if the pipe were installed first, it could not withstand the weight of the trucks hauling fill on a steady basis. Due to the request by the Commission to resolve the ditch problem as soon as possible, the decision was made to go ahead with construction. Laberee moved, Vogel seconded, to recommend to Council that Administrator Vogt negotiate with the contractor regarding fill for Freeman Park, keeping in mind the following from a motion made April 6, 1987: 1. that the areas where fill is needed in Freeman Park be stripped of topsoil, that the removed topsoil be stockpiled an re- spread on top after fill is completed ......... the only way this would not apply would be if the fill being hauled in is already topsoil. 2. that any clay material designated as fill be inspected by Shrewood's Engineer and approved by same. 3. that any topsoil hauled in be free of any miscellaneous debris, roots, stumps, etc. 4. that any fill which is hauled in be leveled properly. And that Administrator Vogt keep the Commission informed and approach them if i s problems arise. Motion carried unanimously. Laberee moved, Nicol seconded, to recommend to Gounc_i1 that Administrator Vogt approach the approved contractor with a proposal that he subcontract to do the grading and berms in Freeman Park, and that he let the Commission know what it would cost. Motion carried unanimously. FREEMAN PARK GRADING PLAN The Commission would like to see the grading plan done by OSM last year at their next meeting. CATHCART PARK Well Christensen moved, Nicol seconded, to recommend to Council that Public Works Director go ahead and repair the well at Cathcart per his recommendation. Motion carried unanimously. Landscape Plan Commissioner Laberee will try to have the landscape plan for the next meeting. Y hTaTU�f f a.5,LUu_7 • The City of Tonka Bay agreed to go along with a Crepeau Dock. The dock and the signs have been ordered. Tonka Bay will pay one -half the cost. -5- PARR COMMISSION MINUTES MONDAY, APRIL 20, 1987 page six • GRANT INFORMATION UPDATE Due to the fact that the grant application was only received a couple weeks ago, it is impossible to do a good job putting one together in time to meet the May 4th deadline. Administrator Vogt feels Silverwood Park is the best choice and suggest trying for it next year. FINANCES The Commission would like to know if the bookkeeper Swankl has the park hours in the computer. They also want to know all expenses each month. MAPS OF ALL PARRS MADE FOR COMMISSION USE Council Liaison Brancel suggested having maps of all the parks bonded onto some type of backing with a replaceable overlay so the Commission can keep track of what has to be done and what has been done in the parks. Sue was asked to do this. SIGNS - FREEMAN PARR - HIGHWAY 7 ENTRANCE Commissioner Laberee will meet with Public Works Director Zdrazil some time this week to show him where to relocate the wooden existing "Freeman Park" signs so they can be done in time for "spring Cleanup ". • ADJOURNMENT Vogel moved, Nicol seconded, to adjourn at 10:45 PM. Motion carried unanimously. RESPECTFULLY SUBMITTED, Sue Niccum Deputy Clerk /Park Assistant