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080387 PK MINCITY OF SHOREWOOD PARR COMMISSION MEETING MONDAY, AUGUST 3, 1987 M I N U T E S CALL TO ORDER Chairman Jakel called the meeting to order at 7:05 PM. APPROVAL OF MINUTES COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM Lindstrom moved, Laberee seconded, to approve the minutes of July 20, 1987, as written. Motion carried - 6/0. ROLL CALL Present: Chairman Jakel, Commissioners Vogel, Lindstrom, Christensen, Andrus, and Laberee; Council Liaison Brancel; and Park Assistant Niccum. SOUTH TONKA LITTLE LEAGUE Staff reported she had received a call from Mr. David Walker saying they are not ready to meet for discussion and advice on a ballfield in Freeman Park. FREEMAN PARK • Sign on Little League fence and scoreboard repainting Staff is meeting on Thursday, August 6th, with another sign painter, Barry Lawrence, to get a second estimate. Andrus moved, Laberee seconded, to recommend to Council that staff take the low bid, not to exceed $1200, and have the work done. Motion carried 0 6/0. Cost Estimate - Freeman Park Grading Staff referred the Commission to the letter of July 29, 1987, written to Engineer Norton of OSM by Dan Vogt, Shorewood Administrator, asking him to prepare a cost estimate for the final grading of Freeman Park per the grading plan prepared by OSM in 1985. The change in location of the hockey rink was included. Administrator Vogt said the estimate will be done this week. MANOR PARK WARMING HOUSE /PAVILION Ted Lepowsky will get the signed plans to Commissioner Lindstrom this weekend. They will be placed on the August 20th agenda for review. HOCKEY Lights - Cathcart Park • The Commission requests that Administrator Vogt have someone get estimates on: 1. A security light for Cathcart Warming House. 2. Lighting for the Cathcart freeskating rink similar to the lighting at Badger on that freeskating rink - possibly attached to the center pole that now services the hockey rink lights. PARK COMMISSION MINUTES MONDAY, AUGUST 3, 1987 page two • HOCKEY - continued Rink Attendant Salaries - Consideration of Raise Laberee moved, Lindstrom seconded, to recommend to Council that the following raises take place: lst year - from $4.25 to $4.50 hourly 2nd year - from $4.50 to $4.75 hourly after that - from $4.75 to $5.00 hourly The reason being that MacDonalds and other places are now paying higher wages and the Commission would prefer to maintain their policy of being able to hire older attendants because they feel they do a better job. Motion carried - 6/0. MANOR TENNIS COURT Staff reported that Administrator Vogt and Public Works Director Zdrazil are already working on the repair. Three estimates have been requested. The money will either come out of the maintenance budget, or if possible, from disaster relief. The Commission suggests that new wood be used for the retaining wall as the old wood is primarily decaying. PARK BENCHES i The Commission discussed the benches for the park. Commissioner Vogel suggested building benches like they have at the Arboratium. It was suggested that the Eagle Scout that had requested a project be asked to build them. Commissioner Vogel will show him how it should be done. The Commission discussed selling the benches for park donations. A plaque would be engraved and placed on the bench with the contributer's name and dedication. The benches would have a concrete pebbled set of bases with a wood top. FINANCES Information was received in the Park packets. MATTERS FROM THE FLOOR Balloon Launching - Freeman Park Administrator Vogt talked to Ken Jarcho, the City's insurance representative who told him that he definately felt that it would be high risk. He said to get a request in writing and he would send it to the underwriter. He also said the City should be named as co- insured. Council Liaison Brancel suggested that Administrator Vogt check with West Jr. High and the City of Tonka Bay to see how they handled it when the balloons were being launched from their property. Cathcart Well The Commission requests that Administrator Vogt check into the repair of the well at Cathcart Park so that it is done in time for the hockey season to prevent hauling water for flooding the rinks. -2- PARK COMMISSION MINUTES MONDAY, AUGUST 3, 1987 page three • MATTERS FROM THE FLOOR - continued Mowing Contract The Commission requests that the inside of Badger hockey rink be mowed, and that it be trimmed around the edges. Park Commission Applicants James D. Wilson of 24140 Yellowstone Trail and Elizabeth Baird Lindow of 27920 Smithtown Road have applied for the Park Commission. The Commission asked that Sue write letters inviting them, and any other applicants that apply between now and the August 17th meeting, to appear at that meeting. Manor Park - Walz property acquisition possibility Staff referred Commission to the letter included in their packet that was written July 28, 1987 to Mr. Robert J. Walz by Administrator Vogt requesting a survey showing lot boundaries and building locations. The letter stated that after the survey has been received the amount of property available will be calculated and the City will then decide if it wishes to make an offer on the property. The survey will be done any time now. Manor Park Field - Re- seeding Niccum stated that she, Administrator Vogt, and Craig Braun of Brauns Turf Farms • will be meeting some time this week to look at the field and see what should be done with it. The Commission wishes to reseed it in August. Commissioner Laberee said the topsoil should be broken up with an aerator or disc. He thought it would take about $200 of seed, 3 pounds per 1000 square feet. Cathcart Basketball Court Commissioner Christensen said the basketball court has been resurfaced and looks great. Resignation of Public Works Director Zdrazil The Commission was sorry to hear of Public Works Director Zdrazil's resignation. They asked staff to write a letter thanking him for all the help he has given them. Crescent Be ach Park Assistant Niccum and Council Liaison Brancel brought the Commission up to date on the sewage drainage problem at Crescent Beach. The Commission suggested the beach be posted "possible sewage contamination" to keep people out of the water. The beach has been closed since immediately after the problem was reported and will remain closed until it tests out safe. REPORTS none • ADJOURNMENT Christenson moved, Lindstrom seconded to adjourn at 8:36 PM. Motion carried -6/0. RESPECTFULLY SUBMITTED Sue Niccum, Park Assistant /Deputy Clerk -3- CITY OF MAYOR Robert Rascop COUNCIL Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236 MEMORANDUM TO: CITY COUNCIL FROM: SUE NICCUM DATE: JULY 21, 1987 RE: VARIOUS PARK ISSUES PARK COMMISSIONER NEEDED COMMISSIONER NICOL HAS RESIGNED DUE TO CIRCUMSTANCES BEYOND HIS CONTROL. IF YOU KNOW OF ANYONE THAT WOULD BE INTERESTED IN THE • POSITION, PLEASE HAVE THEM CONTACT ME OR WRITE A LETTER TO THE PARK COMMISSION IN MY CARE, MANOR PARK WARMING HOUSE /PAVILION REQUEST FOR ADDITIONAL FEES FOR ARCHITECT TED LEPOWSKY, THE PERSON THAT DREW UP THE PLANS FOR THE WARMING HOUSE, HAS TOLD US THAT THE ARCHITECT THAT WAS GOING TO SIGN HIS PLANS HAS LEFT THE COMPANY. HE CAN GET ANOTHER ONE TO SIGN THEM FOR $350, IF THAT DOESN'T WORK OUT, COMMISSIONER ANDRUS ALSO HAS SOMEONE THAT WILL SIGN THEM FOR $350 (AND THE USE OF HIS BOAT!). CHRISTENSEN MOVED, LABEREE SECONDED, THAT A TOTAL AMOUNT NOT TO EXCEED $700, BE APPROVED BY THE COUNCIL FOR SIGNED ARCHITECTUAL DRAWINGS. 6/0. BASKETBALL BACKBOARDS /CATHCART AND MANOR PARKS REQUEST BY CITIZEN FOR CATHCART LINDSTROM MOVED, CHRISTENSEN SECONDED, TO RECOMMEND TO COUNCIL THAT THEY APPROVE THE BUILDING OF TENNIS BACKBOARDS JUST LIKE THE ONE BUILT LAST YEAR AT BADGER PARK FOR CATHCART PARK AND MANOR PARK, CATHCART TO BE BUILT FIRST. THEY REQUEST THAT PUBLIC WORKS BUILD AND INSTALL THEM AT THEIR CONVENIENCE. 6/0. A Residential Community on Lake Minnetonka's South Shore PARK MEMORANDUM JULY 21, 1987 PAGE TWO FREEMAN PARK MASTER PLAN CHANGE APPROVAL GRADING AND SEEDING - APPROVAL TO HAVE DAN SEEK BIDS CHRISTENSEN MOVED, ANDRUS SECONDED, TO RECOMMEND TO COUNCIL THAT THE FREEMAN PARK MASTER PLAN BE ACCEPTED AS DRAWN BY ANNE BRONKEN WITH ONE EXCEPTION, THEY RECOMMEND THAT THE HOCKEY RINK BE RE LOCATED TO A NORTH/SOUTH POSITION NORTH OF THE FREE SKATING AREA BETWEEN THE FOOTBALL /SOCCER AREA AND THE SOFTBALL/BASEBALL AREA. 6/0. THE REASON FOR THE ABOVE CHANGE IS BECAUSE THE RINKS USUALLY FACE NORTH AND SOUTH DUE TO THE SUNS POSITION, THAT WAY THERE IS LESS MELTING OF THE ICE, ONLY ONE END INSTEAD OF ONE WHOLE SIDE. ALSO, IT DOES NOT APPEAR TO CAUSE MUCH, IF ANY, CHANGE IN GRADING IN THE TWO AREAS. LABEREE MOVED, LINDSTROM SECONDED, TO RECOMMEND TO COUNCIL THAT THEY ASK ADMINISTRATOR'VOGT TO SECURE GRADING AND SEEDING BIDS ON THE APPROVED FREEMAN PARK GRADING PLAN SO GRADING AND SEEDING CAN BE DONE BY THE END OF AUGUST SO THE AREA WILL BE USABLE NEXT YEAR INSTEAD OF HAVING TO WAIT A WHOLE YEAR, 6/0. SILVERWOOD PARK FILL THE COMMISSION ASKED IF ADMINISTRATOR VOGT COULD SEE IF THE STATE OR COUNTY HAS ANY FILL AVAILABLE THAT CAN BE USED IN SILVERWOOD PARK.