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101987 PK MINCITY OF SHOREWOOD COUNCIL CHAMBERS JOINT COUNCIL /PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD MONDAY, OCTOBER 19, 1987 7:00 PM 0 M I N U T E S 6:00 PM - SILVERWOOD PARK VISIT The Park Commission was requested to meet at October 19, to refamiliarize themselves s:i *_h facilities in their accepted park plan. The have expressed concerns over the accepted pl, attend the meeting of November 2nd to see if decisions. Silverwood Park at 6:00 PM on Monday, the park and study the location of residents of Covington Vine Ridge an, have requested changes, and will the Commission has reached any Present at the park were: Mayor Rascop, Councilmembers Brancel and Stover; Park Commission Chairman Jakel, Commissioners Vogel, and Weatherly; Administrator Vogt and Deputy Clerk Niccum. CHI` 141f+ �L�Z�7 �i� Chairman Jakel called the meeting to order at 7:00 PM. ROLL CALL Present: Chairman Jakel, Commissioners Lindstrom, Vogel, Andrus, and Weatherly; Administrator Vogt and Deputy Clerk Niccum. Council • Members Present: Mayor Rascop, Haugen, Stover, Gagne, and Brancel. APPROVAL OF MINU Vogel moved, Lindstrom seconded, to approve the minutes of Monday, October 5, 1987, as written. Motion carried - 5/0. SILVERWOOD PARK Chairman Jakel referred to the letter from the Covington Vine Ridge residents and asked for comments. Vogel referred to the concern over trees that would be removed by following the accepted plan, he said they're young scrub trees and it would be cheaper to replant better quality trees than trying to work around existing trees. Jakel referred to the willows along Covington Road, saying they are not slated to be removed. There were several items discussed relating to the proposed ballfield. Is it necessary to have it regulation size in a neighborhood park? Lindstrom felt it should be due to the fact that parks are for people of all ages and if it were smaller, it could not be used by adults. Others felt a smaller field would be more appropriate for this particular park. Concern was expressed, after retouring the park, over how deeply it would cut into the existing hill. Retaining walls were discussed. Administrator Vogt had mentioned, while at the park, that the cost of the retaining wall behind the pumphouse was bid at $17,500 for a three • tier wall. It was mentioned that a boulder wall, such as the ones in Waterford, would last longer than one made of timbers, which would eventually show signs of decay. Jakel mentioned a definate need for more substancial landscaping on JOINT COUNCIL /PARR COMMISSION MEETING MONDAY, OCTOBER 19, 1987 page two SILVERWOOD PARR - continued on the east side of the ballfield facing Covington Vine Ridge. It was mentioned that the residents were aware when they bought the property that there would be a park in that area. It was also suggested that the residents could do some land - scaping on their own property. The physical dimensions of the ballfield were also discussed. 275' is regulation size. The angle of the ballfield was brought up and it was explained that the north /south location is the field is that way for a reason, it keeps the sun out of players eyes. Fill was discussed. Administrator Vogt said the engineer's cut and fill calculation was based upon the approved plan and included the fill that would be removed from the hill for the ballfield in the 20,000 yard total. Vogt also explained that the excess fill placed to the east of the pumphouse was placed in the approved tennis court location. Mayor Rascop asked if it was the feeling of the Park Commission that it was necessary to have a full set of amenities? Lindstrom referred to the Comprehensive Plan that had been done. He said it indicated that these facilities are appropriate for neighborhood parks and he favors the plan as accepted. Weatherly said she isn't convince there is enough space for all the facilities planned, and perhaps they should be considered on a priority basis. Jakel agreed on crowding. Mayor Rascop suggested checking on the need for various facilities in the area. The possibility of lake or pond skating was discussed. Haugen said a lot of Shorewood residents had expressed a desire for a relaxing neighborhood park where • they could picnic and enjoy the quiet. She said she feels the Park Commission is doing an excellent job. Stover said Planner Nielsen had recommended that the Comprehensive Plan be reviewed before any drastic changes are made. If changes are made, the Comprehensive Plan should also be updated. Stover mentioned that the Park Commission and City have only a limited amount of time, funds, effort and energy. Her suggestion was concen- trating effort into Freeman and leaving the neighborhood parks alone for a while. She mentioned that one of the Covington Vine Ridge residents prime concerns appears to be the length of time it will take to finish the park, fill being added little by little. Niccum reported she had toured Freeman and Silverwood Parks with Sue Gunderson of the Minnesota Department of Energy and Ecomonic Develpment relating to the City's chances of receiving a LAWCON grant. Gunderson's opinion was that Freeman Park had a good possibility of receiving an athletic grant if it is graded and seeded, the Park Commission makes a decision on what they want, and at least 15% of financing is provided, and valuation given in dollars, from civic groups, bus- inesses, and /or individuals - with letters of commitment included. Gunderson did not feel Silverwood Park would receive a grant. Vogt recommended putting the park on hold for a couple years, stopping all filling, and holding public hearings at a later date when the neighborhood will be more developed and other surrounding residents may have input to offer. Using a flail mower to take down the weeds in the ballfield area was also mentioned. Vogt said that when Vine Ridge Road was put in, a 12" tile line was broken, and a storm sewer inlet was put in to keep the pond level at a certain height. Since that time the ponding area is very dry. The possibility of it staying dry, and filling the whole area was mentioned. -2- JOINT PARK COMMISSION /COUNCIL MEETING MONDAY,,OCTOBER 19, 1987 page three SILVERWOOD PARK - continued The overall final suggestion, which the Park Commission appeared to agree with, was to finish the pumphouse and parking lot, put in the tennis courts, pull out some trees, and landscape - then put on hold for up to 5 years. Meanwhile set up phases, that way Vogt would know when he could accept fill. Other suggestions offered for the entire park system were: - Do one park at a time, by year. - Recommend a bond issue by referendum, to complete all parks at once. - Set up an overall plan on completion of the park system. Figure priorities. - Hire professional people when necessary and get the job done. MANOR PAR Warming house /pavilion Those present discussed indoor plumbing vs. satellites at length, reviewing satellite cost over a period of time. Contractor's estimates were also reviewed. Vogel moved, Andrus seconded, to recommend to Council that Administrator Vogt get specifications on the Manor warming house /pavilion, including the Planner's recommendations, from a certified architect, and put it up for bids. Vogel_:. • amended the motion, agreed upon by second Andrus, to also have Vogt seek estimates on putting in a well. Motin carried - 5/0. Walz Pronert The question arose whether it was better to attempt to purchase the property for parkland, or put the money toward the proposed warming house /pavilion. Andrus moved, Lindstrom seconded, to recommend to Council that Administrator Vogt'continue to negotiate with Mr. Walz on the purchase of the property up to a maximum limit set by the Park Commission. Motion carried - 5/0. CITY HALL EXPANSION PROJECT The Park Commission reiterates their motion approving the city hall expansion and Badger Park Improvement Project, accepting the change in city hall expansion. FREEMAN- _ PARK BRIDGES /CULVERTS The Commission discussed bridges vs. culverts and decided to get information on size and' cost. Lindstrom moved, Vogel seconded, to recommend to Council to have Administrator Vogt contact Engineer Norton to get culvert recommendation. Motion carried - 5/0. MATTERS FROM THE FLOOR • Cathcart Park - Lig Niccum reported that A & G Electric will put up security lights on warming house, lights on free skating rink, and repair lights on the hockey rink if necessary. -3- JOINT PARR COMMISSION /COUNCIL MEETING MONDAY, OCTOBER 19, 1987 page four MATTERS FROM THE FLOOR - continued Manor Tennis Court Retaining Wall and Fence Administrator Vogt sent a letter to Lan -De -Con, INc. on October 14th approving their quotation and asking them to proceed with the work as soon as possible. Silverwood Park Expenses Administrator Vogt reviewed the expenses due and anticipated for the current park plan. This figure includes the expansion of the proposed pumphouse parking lot where extra spaces were added to accommodate nark users, and the cost for stubbing in utilities. This comes to approximately $26,000. Of this $26,000, the allocated payment, to the park fund for the pumphouse is $20,000, leaving a balance to be paid to the Southeast Area Water Project of approximately $6,000. Freeman Park Grading Plan Administrator Vogt explained that he had received OSM's estimate for moving the dirt (18,100 yards), removing trees, grading (including the berms), and seeding for the presently approved plan at a cost of $76,150. He explained if OSM redid the grading plans, putting the southernmost field and parking lot on hold, leaving the trees, and omitting the berms, the cost would be reduced by approximately $50,000. Vogel moved, Lindstrom seconded, to recommend to Council that OSM redo the grading plans, leaving the trees, omitting the berms, putting the wouthernmost ballfield and parking lot on hold, and that staff go out for bids, and have the grading done as soon as possible - this fall. Motin carried - 5/0. REPORTS None. An_mima KFUT Andrus moved, Weatherly seconded, to adjourn at 9:00 PM. Motion carried - 5/0. RESPECTFULLY SUBMITTED, Sue bi iccum Deputy Clerk MEMORANDUM TO: PARK COMMISSION FROM: BRAD NIELSEN DATE: 19 OCTOBER 1987 RE: PLAN REVIEW - MANOR PARK WARMING HOUSE /PAVILLION FILE NO. 405 (87.13) The building plans for the above- referenced building have been reviewed and the following comments should be considered: 1. A second exit is required. It is suggested that it be located between the warming house and the pavillion. It is recommended • that the proposed double doors also be retai ed for convenience and safety. 2. The foundation plan can be revised to eliminate the perimeter foundation for the sidewalk and pavillion slab. This should reduce cost significantly. 3. While installation of indoor plumbing is recommended, if portable chemical toilets are to be used, consider separating the toilets from the main building similar to the screened enclosure at the Christmas Lake Access. 4. Separating the toilets will eliminate the need for interupting the building footings, thereby reducing cost. 5. Consider using the space shown for portable toilets as a fire proof compartment for snowblower and gas. 6. Building heating source has not been shown on the plans. 7. Illuminated exit signs are required. If there are any questions relative to these comments and suggestions, please contact my office. • cc: Dan Vogt Sue Niccum Mayor and City Council slq A Residential Community on Lake Minnetonka's South Shore MAYOR Robert Rascop COUNCIL Jan Haugen Kristi Stover Robert Gagne Barb Brancel CITY OF . ADMINISTRATOR Daniel J. Vogt SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 o (612) 474 -32 MEMORANDUM TO: PARK COMMISSION FROM: BRAD NIELSEN DATE: 19 OCTOBER 1987 RE: PLAN REVIEW - MANOR PARK WARMING HOUSE /PAVILLION FILE NO. 405 (87.13) The building plans for the above- referenced building have been reviewed and the following comments should be considered: 1. A second exit is required. It is suggested that it be located between the warming house and the pavillion. It is recommended • that the proposed double doors also be retai ed for convenience and safety. 2. The foundation plan can be revised to eliminate the perimeter foundation for the sidewalk and pavillion slab. This should reduce cost significantly. 3. While installation of indoor plumbing is recommended, if portable chemical toilets are to be used, consider separating the toilets from the main building similar to the screened enclosure at the Christmas Lake Access. 4. Separating the toilets will eliminate the need for interupting the building footings, thereby reducing cost. 5. Consider using the space shown for portable toilets as a fire proof compartment for snowblower and gas. 6. Building heating source has not been shown on the plans. 7. Illuminated exit signs are required. If there are any questions relative to these comments and suggestions, please contact my office. • cc: Dan Vogt Sue Niccum Mayor and City Council slq A Residential Community on Lake Minnetonka's South Shore CITY OF MAYOR Robert Rascop COUNCIL Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236 MEMORANDUM TO: FROM: DATE: RE: PARK COMMISSION, COUNCIL, AND STAFF SUE NICCUM OCTOBER 15, 1987 MISCELLANEOUS PARK ISSUES ON THE MEETING OF OCTOBER 6, 1987, THE PARK COMMISSION ASKED FOR IMPUT ON THE MANOR PARK WARMING HOUSE /PAVILION, THE WALZ PROPERTY, AND SILVERWOOD PARK. AS A RESULT OF THIS REQUEST • THE COUNCIL WILL BE JOINING THE PARK COMMISSION ON OCTOBER 19 FOR A JOINT MEETING. SILVERWOOD PARK EXPENSES TO DATE I will be giving a verbal report on this at the meeting. MANOR PARK WARMING HOUSE /PAVILION Planner Nielsen will reply to your questions about footings, what can be omitted if no utility lines are run, and what procedure is necessary if a prefab unit is chosen, by memo. FREEMAN PARK TRAIL - STUBBLE PROBLEM Public Works is clipping out stubble and putting down more chips. LAWCON GRANT I will be meeting with Sue Gunderson, the representative for this area, regarding our chances of receiving a Lawcon Grant tomorrow, Friday, October 16th. We will review the parks and visit them. She is going to do some research to see if there is any particular reason our grants have been refused in the past. I will report on this at the meeting. RE- SEEDING MANOR BALLFIELD Public Works Director Zdrazil will be meeting with Laberee to discuss the reseeding. A Residential Community on Lake Minnetonka's South Shore MEMORANDUM PARK ISSUES OCTOBER 15, 1987 page two i EUREKA ROAD ENTRANCE Public Works will take out the trees and clear the area in order to enlarge the entrance to the required 30'.