Loading...
110287 PK MINCITY OF SHOREWOOD PARR COMMISSION MEETING MONDAY, NOVEMBER 2, 1987 M I N U T E S CALL TO ORDER Chairman Jakel called the meeting to order at 7:00 PM. ROLL CALL COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM Present: Chairman Jakel, Commissioners Lindstrom, Vogel, Laberee, Andrus, and Weatherly; Council Liaison Brancel; and Deputy Clerk Niccum Absent: Commissioner Christensen (called) APPROVAL OF MINUTES Vogel moved, Lindstrom seconded, to approve the minutes of October 19, 1987, as amended. Motion carried - 6/0. SILVERWOOD PARK The following representatives from Covington Vine Ridge were present: John Cleveland Harold Ness John Bruggeman is Dale Schneider Eugene Bristol 19575 Vine Ridge Road 19605 " it " 19565 " It " 19585 it " 19555 It " Chairman Jakel informed the representatives of Covington Vine Ridge that at the last meeting of the Park Commission /Council, the Commission had decided to finish the pumphouse and that portion of the parking lot, put in the tennis courts, pull out some trees, and do some landscaping. They would then put the other facilities on hold for up to five years. In the meanwhile they would set up phases, then Administrator Vogt would know when to accept fill. Harold Ness suggested that instead of putting in tennis courts, the playground be put in. Niccum reported that Christensen (who was not present) had relayed a desire to include the sliding area in the first phase. Mrs. Vogel said that she had seen a program on Channel 2 where a playground had been built by volunteer help. Ness said he had also seen the program. He said he would contact neighbors to see if there would be enough interest to undertake a like project, with the precut playground equipment furnished, and the labor volunteered. Mrs. Vogel said she would try to contact the station that showed the program, as it was mentioned that the plans would be available for use. The Commission again discussed the fill. Laberee mentioned that it was not always easy to get the large amount of fill needed in one lump sum. Administrator Vogt suggested that if the Commission plans to put in the tennis courts next spring, they should start procedures now. He said the landscaping around the pump house was started today, and that there will be quite a bit done. He also suggested saving the trees between the parking lot and the tennis court location if possible, and that landscaping also be included with the tennis court plans. -1- PARR COMMISSION MEETING MONDAY, NOVEMUR 2, 1987 page two Laberee moved, Vogel seconded, to recommend to Council Vogt to talk to the City Engineer and have him draw up including necessary landscaping and preserving as many carried - 6/0. Vogel moved, Lindstrom seconded, to amend the above mo the playground area at the same time. Motion carried that they instruct Administrator plans for the tennis court, trees as possible. Motion Lion to include leveling - 6/0. Jakel mentioned the fact that neighborhood parks referred to in the comprehensive plan are talking about 10 or more acres, and perhaps this park is too crowded. Lindstrom said this is not the consensus of the whole Park Commission, he feels that the plan should stay as it is, that all the planned facilities are necessary to provide for the whole neighborhood area. The Covington Vine Ridge residents did not feel they would have any objection if an opportunity arrived to receive all the needed fill at once, as long as it was graded and seeded right away. FINISHING FREEMAN PARR WALKING TRAILS Administrator Vogt said the remaining trails within the area to be graded can be done along with the grading. It would be less expensive and will follow the master plan. • DEVELOPMENT OF PICNIC /VOLLEYBALL AREA IN FREEMAN PARR The Commission discussed the proposed picnic area and volleyball court. After discussion, they decided to hold off on the volleyball court until the park is more developed. They would like to see more open spaces. They decided to do the picnic area gradually, and see how it works out. Laberee moved, Vogel seconded, to recommend to Council that 5 picnic tables be placed in the picnic area next spring, the locations to be staked out by the Park Commission; and that some of the brush and scrub trees be removed to create more open space. Motion carried - 6/0. LAWCON GRANT DISCUSSION Niccum reviewed her discussion with Sue Gunderson, and suggested the Commission start making decisions on what areas to apply for and who to contact regarding financial or volunteer help. The Commission thought that the hockey rink /soccer field and the football /soccer field might be a good combination. Niccum also asked for help from the Commission in making contact with prospective volunteers of money, time or equipment. More will be done on this at a later date, so that the application can be filled out starting in March. MATTERS FROM THE FLOOR Cathcart Park - Discussion on Relocation of Ballfield • The Commission discussed the relocation of the ballfield, the primary reason for this consideration is safety. The possibility of additional parking within the park was also discussed. They discussed the possibility of trans- planting trees, Commissioner Laberee said they are not worth transplanting, although there are some pines that might be transplantable. He will look at them. He also said there are some trees at Freeman that could be transplanted. -2- PARR COMMISSION MEETING MONDAY, NOVEMBER 2, 1987 page three MATTERS FROM THE FLOOR - continued Cathcart Park MWCC Easement The Commission reviewed the "Easement Agreement" written by the City and basic- ally agreed with the document. They did ask for the following addition: d. To replace any trees removed as a result of construction within the ease- ments with comparable trees with the total number of caliper inches equal to trees damaged or removed to be selected by the City. W alz Property Staff reported that Walz had come down in price, the Commission asked that the Administrator continue to negotiate. Freeman Park Culvert Information Administrator Vogt has talked to Engineer Norton about the culverts for the walking trails. He will get back to the Commission with the information. Freeman Park Grading Administrator Vogt has talked to Engineer Norton about redoing the grading plans, leaving the trees, omitting the berms, putting the southernmost ballfield and parking lot on hold. They will try to go out for bids and get the grading done as soon as possible. • Manor Park Warming House /Pavilion Update Administrator Vogt is meeting with the architect that signed the plans. The architect will submit a proposal very soon. An MHUXUVA" Vogel moved, Andrus seconded, to adjourn at 8 :45 PM. Motion carried - 6/0. RESPECTFULLY SUBMITTED, Sue Niccum Deputy Clerk -3- PARK COMMISSION MINUTES MONDAY, NOVEMBER 2, 1987 page two G FREEMAN PARK GRADING The Commission reviewed the grading cost estimates provided by OSM (see attached). Christensen, upon reviewing his minutes, referred to the minutes of October 19, 1987, where the total cost of $76,150 was given for finishing the grading of all proposed improvements, including the softball field to the south, the other parking lot, and the berms. Christensen moved to recommend to Council that Administrator Vogt be authorized to have the entire park graded, at a cost not to exceed $77,000. Lindstrom seconded the motion for purposes of discussion. The fact that the moving of a large quantity of earth to create the berms was a large expense item was mentioned. The question was then asked: What happens to all the dirt that was to be used for the berms? Staff said the way she under- stands it, it will be spread over the field and graded flat, raising the level of the fields a little bit. She will check on this. Christensen withdrew his motion. Vogel moved, Jakel seconded, to recommend to Council that they continue with the cost estimate proposed by OSM, not to exceed a cost of $37,950. Motion carried unanimously. Laberee moved, Christensen seconded, to recommend to Council that they have • Administrator Vogt get a breakdown in cost from the Engineer on how much it would be to add the additional softball field and parking lot, due to the fact that it might be much cheaper with the cost of the berms removed. Motion carried unanimously. FREEMAN PARK CULVERT Staff reviewed the Engineer's report with the Commission. She also reported that she had spoken with Engineer Norton this afternoon and he had said that the two crossings not on the main channel could possibly get by with 24" pipe, dropping the cost for pipe and the trash guards. He explained the high cost for the trash guards, saying they are made of galvanized steel. He also said that if railings were put across, you might get by with 32' instead of 44'. He does not advocate straight sides. He also said that if bridges were being considered, it is very important that they be built to withstand the flow from a heavy storm. The Commission discussed the cost involved and would like to get estimates on bridges also. Christensen moved, Jakel seconded, to have Laberee get bridge estimates. Motion carried unanimously. SKATING RINK HOURS Commission agreed to extend the hours during the week to 9:30 PM due to the fact that it gives older teenagers and adults more time to skate. They also agreed to • keep Cathcart open this year on New Year's Eve until 12:30 PM to give families and non - drinkers a chance to participate in musical skating. Jakel has agreed to be the attendant on this evening. -2- PARK COMMISSION MINUTES MONDAY, NOVEMBER 2, 1987 page three 0 LAWCON GRANT The Park Commission received copies of the Lawcon Athletic Grant Form in their packets. They were asked to study these forms. There will be a special study session meeting on the Grant on Monday, December 7, 1987 *. DECEMBER MEETING The December 7th meeting will be the only meeting held in December. MANOR PARR WARMING HOUSE The Architect that signed the plans has not submitted specifications by the date requested. Laberee moved, Weatherly seconded, to recommend to Council that Administrator Vogt obtain estimated quotations from three (3) architects for specifications and bidding documents regarding Manor Park Warming House /Pavilion. Motion carried unanimously. FUTURE PARR DEVELOPMENT - FINANCE - OPTIONS Laberee moved, Christensen seconded, to recommend to Council to have Administrator Vogt seek advice on the way to explore costs for development of all parks with the idea of approaching Council regarding a bond referendum, and the steps to take to accomplish this. Motion carried unanimously. RRPnRTQ Commissioner Lindstrom reported on the Council meeting. MATTERS FROM THE FLOOR None. AT MUD7N17MM Vogel moved, Lindstrom seconded, to adjourn at 8:36 PM. Motion carried unanimously. RESPECTFULLY SUBMITTED, Sue Niccum Deputy Clerk • -3-