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020388 PK MINCITY OF SHOREWOOD AMERICAN LEGION POST PARK COMMISSION MEETING 24450 SMITHTOWN ROAD WEDNESDAY, FEBRUARY 3, 1988 7:00 PM 4 _ MINUTES CALL TO ORDER The meeting of Wednesday, February 3, 1988, was called to order by Chairman Vogel at 7:00 PM. ROLL CALL Present: Chairman Vogel, Commissioners Andrus, Lindstrom, Christensen, Weatherly, and Laberee; Administrator Vogt; Planner Nielsen, Council Liaison Brancel, and Deputy Clerk Niccum (7:30) Absent: Commissioner Jakel APPROVAL OF MINUTES Lindstrom moved, Andrus seconded, to approve the minutes of Tuesday, January 5th as written. Motion carried unanimously. The meeting of Tuesday, January 19th was cancelled due to the weather. MANOR PARK WARMI HOUSE /PAVILION Administrator Vogt reviewed the background of the warming house /pavilion with the Commission. He explained that he had been in contact with the original architect twice to see if he was interested in following through with the project, he was not. Vogt then contacted Architect Frank Reese who submitted a`letter December 7, 1987, stating his firm would provide architectual services for the project, prepare the bidding specifications, distribute the document and receive bids for a cost of $900.00. However the letter stated that the design architect would answer all questions during the bidding which created a problem because the design architect is not interested in being involved. This creates a situation where, if the Commission decides to go ahead with the same plans, there is a need for an architect to review the plans, sign them, and go through the whole bidding process again. If the building could be built for less than $15,000, an architect's signature would still be required but the bidding process would not be as extensive. The specs could be given to three builders, and three quotes could be received. Architect Reese was present to answer questions. Commissioner Christensen asked if Reese could take the plans, tell the Commission how much it would cost to build the building, then build it? Reese said he didn't think he could build the building because he doesn't think thats the way the City would like to operate. He said he could, however, put together a cost estimate. He explained that he had been looking at other City's park buildings, especially Brooklyn Center which did one very similar to the Commission's plans about a year ago, except that one was a little fancier. Reese said usually plans and specs go "hand in hand" and this is whats creating a problem, its a hard thing to divide. In this case you have some of the specs but theres a lot that isn't covered, especially in terms of bidding documents. Reese said he had several suggestions as what he could do: suggest ways of saving money on the existing plan, possibly using the option of doing it on a con- struction management basis, etc. PARR COMMISSION MEETING WEDNESDAY, FEBRUARY 3, 1988 page two is MANOR PARR WARMING HOUSE /PAVILION - con tinued Christensen asked the cost on the Brooklyn Center building. Reese said around $40,000, but with the extras they had added, he felt the Park Commission should look more in the vicinity of around $30,000. Christensen also asked how Reese would handle signing someone elses plans? Reese said he has looked at the plans. If tracings had been done, he could basically go through them, make changes, and write specs, this would save some money by using the tracings. Lindstrom will check with the original person that drew athe plans to see of the tracings are available, Reese also said he felt someone in "home building" would probably give a better price than a generqal acontractor. Reese will present a proposal in writing as soon as possible. There is more discussion on this issue at a later point in the minutes LAWCON GRANT Niccum asked the Commission if they wished to add anything to their original request for a Soccer /football field and a soccer /hockey rink? They wish to continue their original request. Niccum will send copies • of the grant request to the Commission when it is received. The Com- mission discussed ways of gaining financial assistance. Administrator Vogt suggested they look at Tonka Bay's grant from last year as Tonka Bay received a grant. F REEMAN PARR BALLFIELDS The Commission discussed whether the infields should be done at the same time as the grading or at a later date. There was some discussion on whether there would be a problem with settling, but it was felt that it would make more sense to have Widmer do this while their equipment is on the site. Administrator Vogt will check with Widmer to see if they will do it and what the cost would be. is • � Administrator Vogt reviewed a letter he had received from Springsted regarding procedure to follow and how to implement the process. The Commission will have to look at each park individually, see exactly what is needed, and make a list of everything. The cost will also have to be determined, this can be done by a landscape architect if desired. Then a Feasibility study should be done, the cost of this may be able to be incorporated into the bond issue. Administrator Vogt said he can get an idea of the impact on the taxpayer form Springstead. Laberee asked Planner Nielsen if any area in the City is weak regarding parkland. Planner Nielsen suggested the Commission study the park plan. He mentioned the Grant Lorenz /Howards Point area and the Galpin Lake area. The question then arose of funds for more parkland should be included in the referendum. Landscaping, Engineering costs, and working drawings were discussed. -2- PARK COMMISSION MEETING WEDNESDAY, FEBRUARY 3, 1988 page three MANOR PARK WARMING HOUSE /PAVILION - continued Christensen stated that he had been concerned over the expense of the proposed warming house /pavilion. He got an idea and talked to the Sussel Corporation who are in the garage building business. He explained to them exactly what the City was thinking of doing and asked if they could come up with some kind of proposal. He presented two sketches showing a 24' x 24' building with a 12' x 24' pavilion, stating it would be on a 8" slab with electric heat, a hip roof, box overlang, 2 skylights, 2 windows, panelling inside, and a finished ceiling for $10,870. Planner Nielsen asked if it included plumbing? The answer was no. Nielsen said he had looked it over and it will need footings, 2 exits, it must be insulated, and according to Ordinance it is required to have bathroom facilities connected to the sewer. Christensen made note of the additional requirements and will go back to Sussel and see what they can do. BMX TRACK The Commission reviewed the BMX Track use. It is not used professionally anymore but receives a lot of use from neighborhood children. Christensen moved, Laberee seconded, to recommend to Council that the BMX track surface be dragged once a month to remove the ruts, thus reducing liability risks, and that mowing, trimming, and cleaning up • be included specifically if contracted out or be done by Public Works if not contracted out. Motion carried unanimously - 6/0. SNOWMOBILES Administrator Vogt told the Commission that the Council had requested that they review the Snowmobile Ordinance before next winter. Planner Nielsen invited the Park Commission to a Study Session of the Planning Commission on Tuesday, March 15, 1988, to discuss future use for the Railroad Corridor. John Arnst was present to complain about noise and excessive speed on the Railroad corridor, saying snowmobiles woke him up several times during the night. Kent Adams of Glen Road was also present. He stated he would like to see the Railroad corridor used for other purposes. Niccum stated that there had been a problem in Freeman Park on the trails with snowmobiles. She talked to the Southwest Snowmobile Association who offered to police the area. She also talked to Police Chief Young, who said there might be legal complications if the Southwest Trail Association did the patrolling so refused their help, but called in the Water Patrol who did police the area. According to the person that issued the complaint regarding the Freeman Park trails, the situation has been taken care of and they called to say thank you. The Southwest Trail Association did drop off some "No Snowmobiling" signs for use iin the parks and offered to help in any way possible. -3- PARK COMMISSION MEETING WEDNESDAY, FEBRUARY 3, 1988 page four SNOWMOBILES - continued The Commission will review the Snowmobile Ordinance later on in the year. Arnst stated that he had bicycled the Luce Line last summer. He also stated that no snowmobiling at all was allowed east of Stubbs Bay and that as cities develop there is no longer room for snowmobiles. The Commission discussed the difficulty in enforcing the speed limit and curfew. WARMING HOUSE VACUUM CLEANERS Christensen moved, Laberee seconded, to recommend to Council that they allow an amount, not to exceed $300, to replace the vacuum cleaners with wet vacs in Badger and Cathcart warming houses. Motion carried unanimously - 6/0. BADGER PARK WARMING HOUSE CARPET The carpeting in Badger warming house is rotting away and does not provide adequate skate protection in the restrooms. Christensen moved, Laberee seconded, to recommend to Council that the carpeting to be removed from City Hall be laid in the Badger and Cathcart • warming houses as soon as possible. Motion carried unanimously - 6/0. ADJOURNMENT Christensen moved, Weatherly seconded, to adjourn at 9:54 PM. Motion carried unanimously. RESPECTFULLY SUBMITTED, Sue Niccum Deputy Clerk /Park Assistant