032188 PK MINCITY OF SHOREWOOD
REGULAR PARR COMMISSION MEETING
MONDAY, MARCH 21, 1988
El
M I N U T E S
CAL TO ORDER
Chairman Vogel called the meeting to order at 7:00 PM.
ROLL CALL
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 PM
Present: Chairman Vogel, Commissioners Lindstrom, Jakel, Laberee, Christensen,
and Weatherly; Administrator Vogt; Council Liaison Brancel; and
Deputy Clerk Niccum
Absent: Commissioner Andrus - Business
PARK RELATED FINANCIAL INFORMATION
Administrator Vogt introduced Finance Director Ev Beck to the Commission. He
said he and Beck were present to discuss the financial information the Commission
had requested.
He said after he and Beck met with Brancel, they made up an additional time sheet
for Public Works employees to fill out when working on parks. The new time sheet
covers each park individually, and covers various work such as:
Mow and trim Tree Maintenance
• Plow and sweep rinks Flood Rinks
Repair & Maintain rink equipment Tennis courts
Light Repair Garbage hauling
Clean Beach Sweep Lot
Disc & reseed ballfield Other
Niccum will also be doing a separate park timesheet.
Beck Explained the difference between the Park Capital Improvement Fund and the
budget that is done by Public Works Director Zdrazil, and what is covered under
each one. She also gave them the following information regarding the PCIF.
Cash Balance as of 12/31/87 $ 130,761.00
Revenue received 10,008.00
Expenses incurred 22,209.58
Estimated cash balance as of 3/15/88 118,559.42
The Park Commission requests that on the second meeting of every month the item
"Budget Review" appears on the agenda, and that they receive information pertaining
to PCIF and Don's budget in the packet for that meeting.
FREEMAN PARK GRADING PROJECT - STATUS REPORT
Administrator Vogt informed the Commission that clearing and grubbing of trees
and brush has already begun. He said there will be a preconstruction meeting
on Tuesday, March 22 at 9:30 AM at City Hall, and invited any Comissioners that
are interested and can arrange to be present to do so. He also presented the
vo requested estimate from Widmer Inc. for doing the 3rd ballfield and the 2nd parking
lot:
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PARK COMMISSION MINUTES
MONDAY, MARCH 21, 1988
page two
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FREEMAN PARK GRADING PROJECT - continued
ITEM DE SCRIPTION
1 Clear and grub
2 Common Excavation
3 Seeding
Proposal
UNIT UAQ NTITY UNIT COST
Acre 2 3,500.
Lump Sum 1
Acre 6 650.
TAT A T nn Q T
7,000.
12,850.
3,900.
4 Erosion Control L.F. 0 2.50
TOTAL PROJECT COST $23,750.
The Commission discussed several things relating to the approved grading and
proposed grading areas:
- How can the newly graded and seeded area be protected against damage - especially
four - wheelers?
- What about a watering system?
Run in water from Shorewood Oaks?
Drill a well?
What would the cost be?
What would the cost difference be, enough to still recommend the higher cost?
- The fact that a lot more maintenance will be necessary.
- What about the ag -lime for the infields?
Why plant the infields, then have to tear them up again?
What about the parking lots, Class 5 mix?
*Note - Motion action Christensen moved, Lindstrom seconded, to recommend
continued after Agenda to Council that they approve the extra site grading
Item #6 - MANOR PARK and appurtenant work for the third ballfield and second
WARMING HOUSE /PAVILION parking lot as Change Order #1 on Freeman Park Project
#87 -5.
Christensen moved to recommend to Council that they approve drilling a well in
Freeman Park. Motion died due to lack of a second.
SILVERWOOD PARK - COST ESTIMATE FOR PROPOSED IMPROVEMENTS
Administrator Vogt presented an estimate that had been requested by the Commission.
The estimate was for construction of the tennis courts, extension of bituminous
parking facilities with concrete curb and gutter, extension of water and sewer
as required, retaining walls as required, and landscaping, seeding, and restoration.
Also included is grading and restoration of the picnic and play area north of
the existing pumphouse. The total estimate was $112,500.
A problem was found to exist relating to the location of the parking lot and the
tennis court, as a reinforced concrete rataining wall would be necessary, however,
if the parking lot can be moved timber retaining walls can be used. Estimates
given are for timber on the assumption that the parking lot can be moved.
The cost estimate was also itemized to allow partial selection if preferred.
The Commission does not plan to do anything in Silverwood Park at this time.
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PARR COMMISSION MINUTES
MONDAY, MARCH 21, 1988
page three
• SPRING CLEANUP
Administrator Vogt told the Commission how well Freeman Park worked last year
and asked if could be used again this year.
Lindstrom moved, Christensen seconded, to recommend to Council to approve use
of Freeman Park on April 30 and May 1, 1988, for "Spring Cleanup" use. Motion
carried - 6/0.
Administrator Vogt will check with Widmer on their grading schedule, part of the
area may require fencing off.
BMX TRACK
Public Works Director Zdrazil and Administrator Vogt visited the BMX Track. It
will be dragged to remove the ruts once a month, mowed, trimmed and cleaned up
as requested by the Commission in the February 3, 1988 minutes. The bleachers
will also be repaired and moved to Badger Park for Football field use.
CATHCART PARR — EASEMENT REQUEST - CITY OF CHANHASSEN
The City of Chanhassen is requesting a 17' easement along Church Road on the west
side of Cathcart Park.
The Commission had two major concerns regarding this easement:
Administrator Vogt showed the Commission an aerial map, showing them where the
• new boundary line would be, this new line runs right along a whole row of trees.
When concern was expressed over damaging the trees, Vogt explained that the
trees would be set back approximately 10' from the street and there would be
urban boulevards so the tree roots should not be damaged.
The Commission has, in the last year, discussed the safety hazard of the
ballfield being so close to Church Road. The children that play at this field
are small and quick to chase balls out into the street. Two Commissioners were
present at a game where a ball hit and cracked the windshield of a car coming
down Church Road.
The Commission feels that besides taking a good sized piece of parkland, & by doing
so, in lieu of that fact there have been numerous close calls with cars and children,
increasing the danger to children and to property, they would like to have Administrator
Vogt negotiate with the City of Chanhassen on their behalf. They request that
the trees along the proposed property line be protected from damage, and that
the City of Chanhassen consider relocating the ballfield, or at least contributing
to the relocation of the field.
ADDITIONAL BOND ISSUE INFORMATION
Administrator Vogt had talked to Mr. Jerry Shannon of Springsted, Inc. regarding
a potential park related bond issue. Vogt explained in detail how it would work.
The Commission discussed the information that would have to be provided by them,
publicity ideas, and the best time of the year to call for a vote.
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PARK COMMISSION MINUTES
MONDAY, MARCH 21, 1988
page four
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MANOR PARK WARMING HOUSE /PAVILION
Commissioner Christensen stated that he again talked to the representative from
Sussell. They will provide a building structure with a roofed patio, frost footings
under the building and slab, insulated, paneled, finished ceiling, electrical
wiring, heating, and roughed in plumbing for $14,999.99. The City is asked to
supply the permits and run electricity and utilities up to the building. The
electrical permit was discussed as it comes from the state and not the City.
Vogt will talk to Attorney Froberg and Planner Nielsen for input, then return
information to the Commission. He will also talk to N.S.P.
FREEMAN PARK GRADING PROJECT - *continued from vaQe two
Christensen's motion, seconded by Lindstrom, to recommend to Council that they
approve the extra site grading and appurtenant work for the third ballfield and
second parking lot as Change Order #1 on Freeman Park, Project #87 -5, was discussed
at great length. The major problem was that there is only so much money in the
PCIF, and what should be done? Items considered were: Proposed grading addition,
Engineering fees, Freeman water, Freeman infields (ag- lime), Freeman parking lots -
Class 5 mix, Silverwood park, and Manor Warming House /Pavilion.
Administrator Vogt will check on the following:
1. Ag -lime cost
2. Water
a. cost of running a line from Shorewood Oaks
b. cost of drilling a well
3. Fencing around parking lots (to prevent four - wheelers from destroying new
grading and seeding) similar to Manor Park
4. Class 5 mix per parking lot
5. Infield work per ballfield
The Commission considered the fact that if the proposed grading was done now money
would be saved on mobilization and in other ways.
Motion carried - 4 ayes - 2 nays ( Jakel and Weatherly)
PARK LONG RANGE BUDGET FOR EACH PARK - CONTINUED DISCUSSION
This item is tabled until the next meeting.
MATTERS FROM THE FLOOR
none
REPORTS
none
ATt TATYPUMAU r
Lindstrom moved, Jakel seconded, to adjourn at 9:45 PM. Motion-carried unanimously.
RESPECTFULLY SUBMITTED,
is Sue Niccum
Deputy Clerk