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071189 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING JULY 11, 1989 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM M I N U T E S CALL TO ORDER Chairman Laberee called the meeting to order at 7:OO PM. ROLL CALL Present: Commissioners Vogel, Lindstrom, Andrus, Christensen (late), Chairman Laberee; and Deputy Clerk Niccum Absent: Commissioners Weatherly and Wilson APPROVAL OF MINUTES Vogel moved, Lindstrom seconded, to approve the minutes as corrected - Forgotten: The Park Commission respectfully requests that the Council give serious consideration to the fact that with development going on in the Park system, the Park Budget must increase to meet the current needs. Motion carried - 4/0. FREEMAN PARK The Park Commission is quite pleased with the progress. • RMY m72 a rA Lindstrom moved, Andrus seconded, to recommend to Council that the Public Works Department clean up the BMX Track due to safety conditions. Motion carried - 4/0. MANOR PARK WARMING HOUSE - TEMPORARY STRUCTURE - CUP REQUEST Lindstrom moved, Andrus seconded, to ask Planner Nielsen to draw up the necessary paperwork according to his requirements so the matter can be scheduled for the September 5 Planning Commission meeting and the September 11 Council meeting. Sue is to ask him and provide material needed. Motion carried - 4/0. FREEMAN PARK Berm - West side of Paul Krueger Property - 6015 Burlwood Court There was discussion during Spring Clean up about the fact that the area used for Spring Clean up backed right up to Mr. Krueger's property. Public Works Director Zdrazil suggested a berm. Laberee moved, Andrus seconded, to recommend to Council that a berm be installed by he City Crew at their convenience running north and south along the he property line of 6015 Burlwood Court. They ask that it be a small berm with a 3 to 1 slope and not over 5' above the existing elevation. They wish to have it done if appropriate fill - to be determined by Don Zdrazil - becomes available. Motion carried - 4/0. -1- PARR COMMISSION MEETING JULY 11, 1989 Page two • FREEMAN PARK - continued Shorewood Oaks Outlots Lindstrom moved, Laberee seconded, to recommend to Council that both outlots going from Shorewood Oaks into Freeman Park be cleared and covered with wood chips by the Public Works crew, that signage be erected to indicate accesses and also to specify "no motorized vehicles and that proper use of posts or boulders be provided to curtail the use of motorized vehicles. Motion carried - 4/0. Commissioner Christensen arrived. Irrigation of Fields Laberee moved, Vogel seconded, to recommend to Council to get a recommendation from George Haun regarding irrigation of the 3 softball fields and the football /soccer field including preliminary cost estimates. Fencing of Three Softball Fields Laberee moved, Andrus seconded, to recommend to Council that George Haun prepare fencing specifications on the 3 softball fields and the parking lot bollards, and that site supervision be included for the amount of $500. They ask that the specifications ask for bids on both black vinyl and galvinized fencing. (Fencing to include entire ballfields). Motion carried - 5/0. • Warning Track around the three softball fields Lindstrom moved, Christensen seconded, to recommend to Council that they ask for George Haun's recommendation on installation of a warning track on the three softball fields. Motion carried 5/0. "Gates" at entrances Andrus informed the Commission that there had been discussion regarding opening the "gates" during the day. The Commission discussed the issue and decided they choose to keep the entrances secured until the fields are fenced. The reason for this decision is to prevent vandalism to the new fields. SILVERWOOD PARK Chairman Laberee met with 7 -8 residents of Covington Vine Ridge just before the Park meeting. He made it clear that the people present at the meeting did not necessarily agree with the letter that the Commission had previously received from the people of that area. He said about half of them wanted it kept natural and the other half wanted a ballfield. He feels that the Commission should "custom make" a questionaire and send it to the people of that area. He also feels that the approved park plan should be scrapped and we should start over. He said they went to the top of the hill where the playground equipment is scheduled to be built. He said it is not a good place for playground equipment, its too wooded and uneven. He recommended putting playground equipment to the southeast of the parking lot in the area where fill has already been dumped and leveled. This would put it close to the tennis courts. He also recommended that a path be graded along Covington Road so the children would not have to walk on the road. He said PARK COMMISSION MEETING JULY 11, 1989 Page three SILVERWOOD PARK - continued there is a natural area to do this without much work. He said picnic tables could be placed around the playground equipment. Lindstrom moved, Christensen seconded, to recommend to Council that if there is money available to install playground equipment between the tennis courts and the parking lot in Si.lverwood Park. They also ask that George Haun's recommendation on playground equipment be requested. Motion carried - 5/0. PARK CAPITAL IMPROVEMENT PLAN The Commission worked on the revision of the PCIP. REQUEST TO LEGION POST #259 FOR AID IN PARK SYSTEM The Park Commission drafted a list of priority items to be sent to the American Legion along with a letter requesting a donation. DISTRIBUTION OF DUTIES The Park Commission reviewed the chart and redistributed the duties to the Commissioners. REPORTS • Andrus reported on the City Council meeting. FINANCIAL REPORT Niccum stated that there is a $51,000 balance in PCIP at this time. ADJOURNMENT Lindstrom moved, Vogel seconded, to adjourn at 10:15 PM. unanimously. RESPECTFULLY SUBMITTED, Sue Niccum Park Assistant Motion carried LE