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121289 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, DECEMBER 12, 1989 M I N U T E S CALL TO ORDER COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM Chairman Laberee called the meeting to order at 7:08PM. unr r_ rer_r Present: Chairiman Laberee, Commissioners Christensen, Lindstrom, Andrus, Wilson, Weatherly (7:22pm), and Vogel (7:58pm). Also Present: Administrator Whittaker, Public Works Director Zdrazil, and Council Liaison Gagne MANOR PARK - LIGHT SKATING AREA Public Works Director Zdrazil was present to explain that he had received an estimate from A.G. Electric for $1017.43. The estimate included lamps, fixtures, and installation. N.S.P. has offered the City two 300 watt used lights and will put them on the pole. The responsibility of the electrical connection from the pole to the box will lie with the City. Christensen moved, Lindstrom seconded, to accept the donation from N.S.P., to thank Public Works Director Zdrazil and N.S.P., and that the Park Capital Improvement Fund pay for the necessary electrical connections. Motion carried - 5/0. The Commission also discussed the ramps and handrails, and skirting around the trailer. Zdrazil said they plan to "skirt" the trailer with snow. Tie also said they started flooding the skating rinks today, they would have started sooner but were delivering "recycling bins ". Gagne explained the use of the bins. HOLIDAY GREETINGS Mayor Haugen stopped into the meeting to wish everyone "Happy Holidays ", and to invite the Commission to the City Christmas Party. SILVERWOOD PARK - SLIDING HILL Public Works Director Zdrazil and Commissioner Lindstrom visited Silverwood Park today and looked over the sliding area. They said some stumps and logs have to be removed. This will be done. CATHCART PARK - HOCKEY RINK The Commission asked what the situation is with the Cathcart rink. Zdrazil said the rink has been repaired and will be maintained this • year. Next year a new rink will be built. 7:22 PM - Public Works Director Zdrazil left the meeting and Commissioner Weatherly arrived. -1- PARK COMMISSION MINUTES TUESDAY, DECEMBER 12, 1989 Page two • QUESTIONNAIRES - SILVERWOOD PARK The Park Commission discussed the questionnaire that was sent to the residents in the area of the proposed park. They reviewed the available material and specifically discussed methods of statistically analyzing the material, such as weighting and averaging the information, or weighting it only. Weatherly felt weighting only was the appropriate step to take. There was some concern shown over the fact that the categories "grassy passive common area ", "softball field ", "all- sports turf field ", and "pick -up ballfield" overlap. The Commission discussed how to present the information. Weatherly offered to analyze the information. She said then people can be told the outcome. The Commission requested that all the results be given. They will put the information in the next newsletter. APPROVAL OF MINUTES Lindstrom moved, Andrus seconded, to approve the minutes of Tuesday, December 12, 1989, as written. Motion carried - 6/0. 1990 COUNCIL LIAISONS January ............ Lindstrom February ........... Weatherly March..............Vogel April ..............Laberee May................Andrus June...............Wilson July ...............Wilson COMMISSION APPOINTMENTS U July.... ......Wilson August. ........Andrus September ....... Laberee October ......... Weatherly November ........ Vogel December ........ Lindstrom Chairman Laberee informed the Commission that two .positions are up December 31, 1989. Administrator Whittaker will contact the two Commission members. Commissioner Weatherly informed the Commission that she may have to resign in the spring due to reasons involving her job. The Commission encouraged her to remain until she is sure resignation will be required. ELECTION OF 1990 CHAIRMAN AND VICE CHAIRMAN Commissioners Lindstrom and Laberee explained how the Chair and Vice Chair are usually choosen. Lindstrom moved, Weatherly seconded, to recommend to Council to appoint Gordon Christensen Chairman of the Park Commission and Jim Andrus Vice - Chairman of the Park Commission for 1990. Motion carried - 6/0. PARK PLANNER /LANDSCAPE ARCHITECT RECOMMENDATIONS The Commission discussed the information submitted by: Wehrman Bergly Assoc. Inc. Donald Brauer Mike Gair and Assoc. Dahlgren, Shardrow, and Uban Westwood Planning and Engineering Van Doren Hazard Stallings, Inc. James Robin -2- PARK COMMISSION MINUTES TUESDAY, DECEMBER 12, 1989 Page three The Commission discussed large firms vs. small firms, the advantages and disadvantages of each. The Commission felt that some things are important, such as: knowledge of marketing strategy - experience with comprehensive plans ability to design park facilities - sense of what parks should be - have the interests of the Park Commission and City Council at heart - efficient - fast - good They discussed cutting the list to four, then writing to these four and asking for their general qualifications and asking them to give us a proposal for Silverwood Park. The City would provide a survey, topography map, the old plan, and the results of the Silverwood Park Survey. They would then interview each one, asking what their fees would be. They felt they should receive information before the meeting. It was suggested that the time be divided into three segments, the presentation, a question and answer period, and comments and discussion. 1 0 Chairman Laberee and Administrator Whittaker will meet and set up what is needed, and make arrangements to contact Wehrman Bergly Assoc. Inc., Westwood Planning and Engineering, Van Doren Hazard Stallings, Inc., and James Robin. They will all receive the same information and be asked to give a presentation. The meeting of January 23, 1990 has been set as a tentative date for interviews. MATTERS FROM THE FLOOR Mr. Steven Dzurak, speaking for the Covington Vine Ridge Homeowner's Association, talked to the Commission about the outlot that the City has a trail easement on. He said they are interested in improving the outlot. He is asking for direction. He said they would like to choose a specific place for the trail to go, then just knock the weeds down in an area about 5' wide. The Commission suggested Dzurak talk to Building Official Nielsen to see who he should talk to at the DNR, in case they have any restrictions or suggestions. The Commission also discussed the Silver Lake access, and the problems caused by the Old Market Road intersection. Dzurak asked when he should come back before the Commission? They said any time. REPAIRS None reported. u9m PARK COMMISSION MINUTES TUESDAY, DECEMBER 12, 1989 Page four BUDGET Council Liason Gagne and Administrator Whittaker explained funds transferred from the General Fund to the Park Capital Improvement Fund to cover the 1989 improvements. This will have to be repaid to the General Fund when the PCIF is solvent. Whittaker also explained Defeasance money and what it will be used for. He said there will be more discussion on this in 1990. ENGINEER'S BILL Park Commissioner Christensen said the City Administrator brought up the bill to be paid and Council Liaison Gagne presented the Park Commissions viewpoint. Christensen then went on to mention the three issues he wanted to discuss, and presented them to the Council. See Council Minutes of December 4, 1989 -pages 9, 10,1 & 12 (attached) Christensen said he noted a parallel between the Freeman Park problems and the water treatment. COUNCIL LIAISON Gagne reminded the Commission that they may have another Council liaison starting at the first of the year as the Council rotates. The Commission thanked him. FREEMAN PARK RETAINER • The Commission asked if there were any retainers still being held? Whittaker said a 5% retainer is being held on the fence until back- filling around the concrete in the holes is done & warning tracks restored. C ROSS COUNTRY SKI TRAIL GROOMING Vogel said Carver County does not have time to groom the trails in Freeman Park for cross country ski trails. Whittaker suggested contacting the DNR. Laberee will contact them. Lindstrom said he has a relative with a simple machine that could do it. Lindstrom will check with the Snowmobile Club to see if their groomer would work. CLEARING AREA AROUND OUTFIELD FENCE ON THE WEST OUTFIEL - FREEMAN PARK It was suggested that the area around the outfield fence on the west outfield be cleared for home runs and to provide better access to the soccer field. Laberee suggested that the Park Commission inspect the area before reaching any decision. ADJOURNMENT Weatherly moved, Lindstrom seconded, to adjourn at 9:23 PM. Motion carried unanimously. • RESPECTFULLY SUBMITTED FROM NOTES AND TAPE Sue Niccum Parks Administrative Assistant