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071090 PK MIN CITY OF SHOREWOOD COUNCIL CHAMBERS PARK COMMISSION STUDY SESSION 5755 COUNTRY CLUB ROAD TUESDAY, JULY 10, 1990 7:00 PM MINUTES CALL TO ORDER Acting Chairman Andrus called the study session to order at 7:05PM. ROLL CALL Present: Commissioners Andrus, Vogel, Weatherly, Wilson, Laberee and Lindstrom; Council Liaison Gagne; and Park Administrative Assistant Niccum Absent: Commissioner Christensen (Vacation) COUNCIL REPORT - BY LIAISON WILSON Silverwood Park Trail At the last meeting of the Park Commission concern was expressed over the fact that part of the unfinished trail from Silverwood Park to Highway 7 is being maintained and used as yard by some residents. The Park Commission felt it might be wise to determine the boundaries now to alleviate problems later on. The Council asked Administrator Whittaker to notify these residents by registered letter. The Council felt if it was staked, the stakes would be removed. Gagne asked Niccum to ask Whittaker if the City owns the property, or if it is an easement. Freeman Park "Ordinance Signs" The Council said to let Public Works Director Zdrazil what is needed in the way of "Ordinance signs" and he will take care of it. Freeman Park Road The Council agreed that the road would have to be widened in spots to remain a two-way road. The question arose -- where is the money coming from? Joint Park Commission/Council Meeting The Council said to have Niccum contact the Park Commission and Council and set this meeting up. The Park Commission wants Niccum to check with Park Planner Koegler to see if preliminary park master plans and CIP will be ready for the meeting of July 24 before setting the meeting date. They discussed several items they want to discuss at the joint meeting. Niccum will send the Commission a worksheet on agenda items. Tee Shirts The Council agreed to sell the tee shirts in City Hall. The funds will still go to Jim Andrus. Wilson said they also discussed sweatsuits with the Shorewood logo. SHOREWOOD PARK COMMISSION STUDY SESSION TUESDAY, JULY 10, 1990 Page two CONTINUATION OF COUNCIL REPORT - BY JIM WILSON Payment of Freeman Park Voucher The Council approved payment of the Freeman Park voucher without any discussion. City Engineer/Park Planner Roles Gagne said a letter dated 6/29/90 had been sent to the Council from the Administrator. Whittaker had a long meeting with the City Engineer. The Council and Park Commission minutes were reviewed during the meeting. The Council then had to decide the level of work to be perform by 0SM and by VDHS. Six alternatives were presented to the Council. Wilson said a motion was made by Gagne, seconded by Brancel, to accept alternative No. 2 - "Recognizing that VDHS has all the necessary disciplines for the planning and construction of almost all Park projects and using them as the consultant for all Park Projects". This motion was defeated 3 to 2. Another motion was then made to accept No. 4 - "Treating VDHS as part of the staff - like the City Engineer, Attorney, Planner, etc. and having the City Administrator decide what part of the work should be done by each - as Whittaker now does effectively with other staff members." This motion passed 3 to 2. Gagne said the Administrator understands, from his past experience, what has to be done by whom. The Council wanted the Administrator to make the decisions. Wilson pointed out that Watten asked Norton directly how much civil engineering actually takes place in parks, and the answer was primarily City sewer and water. Weatherly said this is not a negative decision, she feels Whittaker is bright and objective. Lindstrom said he also has a lot of confidence in Whittaker. The rest of the Commission agreed to support the Administrator. Weatherly suggested taking this as "day one of the future", with the hope that things will improve. The Commission has willingly accepted the Councils decision. They wish only to clarify their reasons at the joint meeting. One of the reasons being to make sure no misunderstandings remain between the Council and the Commission, so they can develop an open healthy working relationship. Iron Removal/Softening Building - Silverwood Park Wilson said that if the City decides to do the above, this would directly affect the Park Commission, and the park plan done by the Park Planner, which has already been accepted by the Park Commission, and is being presented to the area residents at the meeting of July 24. It would place a large building - 54' x 20' x 16' - right in the parking lot. Lindstrom reviewed the past history of the existing building in the park, saying it was a Council decision, and the Commission had not even been consulted at that time. The Commission had been given the understanding that it would be located in one area, where it would not interfere with the park, and it was moved right into the center instead. The Commission asked if the "City" would buy the land back from the Park. They hope this will not, if it happens, affect an —2— SHOREWOOD PARK COMMISSION STUDY SESSION TUESDAY, JULY 10, 1990 Page three CONTINUATION OF COUNCIL REPORT AND DISCUSSION Iron Removal/Softening Building - Silverwood Park - continued already severely limited park plan. Gagne said the hearing on this will take place September 12, 1990. SOCCER FIELDS Wilson said he had talked to a member of the Soccer Association, and asked them to move the nets two weeks ago because the area around the nets is getting so bad. The nets have not been moved. APPROVAL OF MINUTES - TUESDAY, JUNE 26, 1990 Laberee moved, Wilson seconded, to approve the minutes of Tuesday, June 26 1990, as corrected. Motion carried - 5 ayes - 1 abstain (Andrus) FREEMAN PARK LITTLE LEAGUE FIELD PROPOSAL Mr. Paul Krueger was present to ask if there had been any fund discussion yet? Niccum said the Park Planner has given an estimate for grading, stakin and drainage. Before this is approved, a decsision must be made to ensure that the Tonka Men's Club will finish the field once it is started. Bondir and a letter of credit were discussed. Krueger's concern was that the field would end up "half finished". Weatherly felt it would be better to have a level seeded field there than nothing. This will be discussed at to next meeting. VOLUNTEER PROJECTS Niccum explained that the bleacher project presented by a young man for his eagle scout badge was not a suitable project due to stress factors and liability. She said another project has been found for him to do. She suggested the Commission make a list of projects for review by the staff. This way the City would be ready if others come in to volunteer their services. The Commission discussed this and came up with the following suggestions: - a map of the trails in Freeman park - with mileage included - Signs - design, making, and placing - identifying vegetation - Freeman - Benches - build and place along trail in Freeman Park - Build permanent receptacles for trash cans - Build "picnic pods" (cement pads with grill and picnic table) - Clear brush - save labor for Public Works - picnic areas - Take out trees (Vogel said there are too many of one type, some should be cleared out so others can be planted and existing trees can grow better) (Ask Don) - Start garden club - lay out plan - Pick specific area - design and plant SHOREWOOD PARK COMMISSION STUDY SESSION TUESDAY, JULY 10, 1990 Page four DRINKING FOUNTAINS The Commission discussed the fact that there is $2500 available for drinking fountains. They will discuss this with the Park Planner. TEE SHIRT PRICES Andrus said he had set the prices at $10 for adult shirts, and $8 for junior sizes. He asked the opinion of the rest of the Commission. They felt this was a reasonable price. PCIP This will be on the agenda for the next meeting BUDGET Niccum told the Commission that it is imperative to get information together for the park budget. The Commissioners will do this individually and mail or deliver their information by Monday, July 16, 1990. ADJOURNMENT Weatherly moved, Lindstrom seconded, to adjourn at 10:15 PM. Motion carried - 6/0. RESPECTFULLY SUBMITTED, Sue Niccum Park Administrative Assistant