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032691 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, MARCH 26, 1991 M I N U T E S CALL TO ORDER COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM Chairman Andrus called the meeting to order at 7:00 p.m. Y Y16`i ii Present: Chairman Andrus, Commissioners Lindstrom, Vogel, Dzurak, Laberee, and Wilson; Administrative Assistant Niccum; Council Liaison Lewis and Park Planner Koegler Absent: Commissioner Christensen NEW POLICY REGARDING PARK COMMISSION MEETINGS Chairman Andrus said that he would like to see Park meetings take a little less time and proposed the following in order to accomplish this: 1. Start the meetings on time 2. Hold discussion to the topic of discussion 3. Limit "Matters from the Floor" discussion to 5 minutes per item 4. If a Commissioner wants to discuss an item, and it will take more than 5 minutes, call Sue by Wednesday morning before the meeting, and have the item put on the agenda. APPROVAL OF MINUTES Laberee moved, Vogel seconded, to approve the minutes of Tuesday, 1991, as written. Motion carried - 6/0. 1991 PRIORITIES Chairman Andrus had all the Commissioners contact him with their priority items for 1991, he then listed the 5 highest priorities: 1. CATHCART Ballfield /Parking 30 + 10M 2. SILVERWOOD Grade /Soil boring /Pond 40 + 8M 3. PARK PROMOTION 15M • CITY OF SHOREWOOD COUNCIL CHAMBERS PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD TUESDAY, MARCH 26, 1991 7:00 P.M. M I N U T E S CALL TO ORDER Chairman Andrus called the meeting to order at 7:00 p.m. ROLL CALL Present: Chairman Andrus, Commissioners Lindstrom, Vogel, Dzurak, Laberee, and Wilson; Administrative Assistant Niccum; Council Liaison Lewis and Park Planner Koegler Absent: Commissioner Christensen NEW POLICY REGARDING PARK COMMISSION MEETINGS Chairman Andrus said that he would like to see Park meetings take a little less time and proposed the following in order to accomplish this: • 1. Start the meetings on time 2. Hold discussion to the topic of discussion 3. Limit "Matters from the Floor" discussion to 5 minutes per item 4. If a Commissioner wants to discuss an item, and it will take more than 5 minutes, call Sue by Wednesday morning before the meeting, and have the item put on the agenda. APPROVAL OF MINUTES Laberee moved, Vogel seconded, to approve the minutes of Tuesday, 1991, as written. Motion carried - 6/0. 1991 PRIORITIES Chairman Andrus had all the Commissioners contact him with their priority items for 1991, he then listed the 5 highest priorities: 1. CATHCART Ballfield /Parking 30 + 10M 2. SILVERWOOD Grade /Soil boring /Pond 40 + 8M 3. PARK PROMOTION 15M SHOREWOOD PARR COMMISSION MEETING TUESDAY, MARCH 26, 1991 - Page two 1991 PRIORITIES - continued 4. FREEMAN PARK Wagner Property 5. FREEMAN PARK Tennis Courts Commissioner's Comments: ? (25M) 60M Total 188M Laberee thought Silverwood would have more listed. He is in favor of re- evaluating Freeman tennis courts vs. Silverwood tennis courts. Wilson had 1. and 2. reversed, he said he has heard more from the general public about playground equipment than tennis courts. He said he would rather complete Silverwood all at once, he likes to tackle one project and get it done before starting another. He said he supposed the work should be spread throughout the City. Dzurak mentioned playground equipment in both Freeman and Silverwood Parks. Lindstrom listed the Wagner property, Silverwood (pond, tennis court, and playground equipment), Cathcart, Freeman playground equipment, and irrigation of Freeman fields, Babe Ruth and old Little League field. Andrus said the City is either going to finish the parks, or not, either way the money is coming out of the taxpayer's pocket, the only difference being that if it takes 20 years to finish them, it will probably cost at least 4 times as much. Vogel said we have to be realistic... where is the money coming from? Lewis said economic hardships are affecting the City right now, the City has cut their budget this year, and will probably have to cut it a lot more next year. The Park Commission cannot expect much of anything from the General Fund, $20,000 is a realistic figure. The rest will have to come from Park Dedication Funds. Wilson said Hopkins passed a referendum last year by 100 votes, and it was because they included a senior building in their referendum. Dzurak asked Lewis if any of the TIF funding can be used for • Silverwood Park. Lewis said we will have to wait until June 1 to see what is going to happen, even then, the entire development will have to be successful in order to create excess funding. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, MARCH 26, 1991 - Page three Lewis and Koegler urged the Commission to work with Finance Director Rolek to set up a budget, and to promote it to the Council, and to the Public. Lindstrom feels the Council should pursue consolidation with other cities, that it would cut down on a lot of expenses. PROMOTION OF PARKS Laberee said from the limited turnout at Referendum meetings, residents are ignorant regarding City parks. The Commission said they will promote Freeman Park first. Sue will do an article on Freeman Park in the upcoming newsletter. The Commission wants to feature a different park in every newsletter. Commissioners will write articles for other parks and present them to Sue so she will have them ready when they are needed. The Commission also feels that mentioning a future referendum in the articles is important. Dzurak Silverwood Park and Christmas Lake Access Laberee Cathcart Park Vogel Manor Park Wilson Crescent Beach and the "Hiking and Biking Trail" Andrus Badger Park The Commission asked Park Planner Koegler what are the best ways to promote the Park? Koegler mentioned newsletters, park plans, a matrix showing what sports are available in what parks. He asked why Shorewood does not have any type of annual celebration like other cities do: The Commission discussed what type of a promotional event they could have. They feel they can hold a small event with Bessie ..................................... ............................... ..................................... ............................... ..................................... ............................... ..................................... ............................... SHOREWOOD PARR COMMISSION MEETING . TUESDAY, MARCH 26, 1991 - Page four Bingo, balloon rides, and Park Commissioners and Councilmembers present to sell Tee- shirts, explain City maps, promote a City Garden Club, guided trail tours, and a suggestion booth asking for suggestions for an annual city celebration, and asking for volunteers. This promotional event would be held at the same time that the softball tournament is held, this way there will also be food and drink available. This would take place on Saturday, June 21, 1991. Andrus will check with other cities to see how they handle yearly celebrations, and successes and problems they've encountered. Vogel will talk to the Minnetonka Garden Club. Lindstrom will check on a balloon. Laberee will check on "Bessie" and with the scouts. (Scouts could direct parking and give trail tours). Ponies and contacting the "Lion's Club" were also discussed. Wilson will talk to people about contributing trees. WAGNER PROPERTY Koegler reviewed his report with the Commission. He said they should also consider possibility of eventually purchasing the homes • on each side of the Freeman Park Highway 7 entrance. This would be a definite benefit to Freeman Park. Niccum will discuss this with Nielsen, asking him to make a courtesy call to Wagner, and to ask the Council to direct the Planning Commission to investigate means of securing the Wagner property for eventual addition to Freeman Park. LAND ACQUISITION The Commission feels that land acquisition is a high priority item. They feel that there should be a separate fund for land purchase because you never know when a property will become available for purchase. FIRE LANES The Commission asked Niccum to get a map of the fire lanes. MATTERS FROM THE FLOOR Meeting regarding snowmobile control • Commissioner Dzurak informed the Commission he cannot attend this meeting. Chairman Andrus will ask Christensen SHOREWOOD PARR COMMISSION MEETING TUESDAY, MARCH 26, 1991 - Page 5 to attend the meeting instead. User Fees Dzurak feels the Commission should discuss "User Fees". Lindstrom said Todd Strot of the softball league said they would be willing to pay $10 a game. With two games per field, 3 fields, playing 3 nights a week, this would be $180 a week. In return they would like the fields dragged and chalked before each game. Lindstrom said he had talked to Zdrazil about this already, and Zdrazil didn't feel it would be a problem. Laberee said he felt that if the City did this for the softball league, they would also have to do it for soccer, football, and any other sport. He also felt that discussing, and asking for user fees, did not mean the City would do more than they are doing now, that the idea of user fees was to benefit the City. The Commission asked Niccum to have Nielsen and Zdrazil discuss this. Budget . Dzurak also asked that the Commission start working on a budget, and that Niccum ask Finance Director Rolek to attend a working meeting when he feels the Commission should begin this process. Dugouts - Freeman Park Little League Fields Lindstrom said Jim Latterner, of the Tonka Men's Club, has volunteered the Men's Club's services to build two dugouts for the Little League fields at Freeman Park. It was suggested that he be asked to present drawings to the building inspector for approval before taking any action. Trails - Freeman Park Lindstrom said he and Christensen had marked the rest of the trail west of the storm sewer line so Zdrazil can have the crew finish it. Lindstrom said Christensen had suggested calling the creek "Cottonwood Creek" after the huge cottonwood tree that stands on the bank. The Commission felt the trails should have names and signs for the benefit of walkers. Freeman Park - Trees on Storm Sewer Line never replac The Commission again discussed the fact that no trees had been replaced. They feel this was part of the agreement, • SHOREWOOD PARK COMMISSION MINUTES TUESDAY, MARCH 26, 1991 - Page six and the job should have been done a long time ago. They are not talking about filling in the area, only curving it so it doesn't look like the strips where they put in the power lines up north. REPORTS The pumphouse at Freeman Park was approved at a cost of $2000. THURSDAY, APRIL 4, 1991 AT 7:OOPM AT CITY HALL A MEETING WILL BE HELD ON THE SILVERWOOD PARK PUMPHOUSE. ANY OR ALL COMMISSIONERS ARE WELCOME TO ATTEND. • ADJOURNMENT Vogel moved, Lindstrom seconded, to adjourn the meeting at 10:40PM. Motion carried unanimously. RESPECTFULLY SUBMITTED, Sue Niccum Assistant City Clerk Park Administrative Assistant • OTHER POSSIBLE 1991 PROJECTS 1 ) 1 - 4 °!n, SILVERWOOD Pic ic Facilities $2.5M 2) 1 - 4 FREEMAN Fencing 16.5M 3) 1 - 4 FREEMAN Entrance 4.OM 4) 1 - 4 FREEMAN Play, Equipment 30.OM 5) 1 - 3 TRAILS Plan /Develop ? 6) 1 - 2 SILVERWOOD Play Equipment 15.OM 7) 1 - 2 FREEMAN Hockey Rink 10.OM 8) 1 - 2 BADGER Irrigation 20.OM rI PARK PROMOTION 1) Booklet - maps and history 2) Flea Market /Craft /Food show 3) Farmer's Market 4) Flagpoles at Freeman - Park and City flags seen from Hwy. 5) Newletter for information and questionaire 6) Form Garden Club for entrances and wildflowers along trails 7) Food fair and carnival 8) Newspaper - information on parks 9) Bingo tent 10) Put up maps in parks 11) Walkathon to raise money for parks 12) Get school kids involved - poster contest or trash pickup 13) Get scouts and elderly involved 14) Newsletter - special article in each newsletter detailing where and whats in and who uses each park. 15) Information on sewer bill and every mailing city does 16) Newspaper articles - particularly about existing ballfields. 17) Citywide celebration some weekend. Drawbacks are weather and lack of facilities in Freeman 18) Sponsor a tournament - soccer, softball 19) One article in each city newsletter 20) Periodic articles in the Sailor 21) Better entrance signs 22) Periodic use of utility bills to survey residents concerning the parks 23) Contest: DO YOU KNOW ANYTHING ABOUT SHOREWOOD PARKS? Get all the answers right and be put in a drawing for a City of Shorewood Tee Shirt. How many Parks does Shorewood have? Which is the largest Park? Which Park has walking trails? ETC. • OTHER PRIORITIES FOR 1991 1) Make sure that all existing items (ballparks, parking, etc.) are in good shape and working order. 2) Playground Equipment - Identify cost and placement so that we can act if someone wants to support (pay for) a smaller item. 3) Signage - in all parks 4) Protection of all parks 5) Develop user fees for leagues �) Prepare Budget - We need to become part of the budget process so that we can have some control (or at least input) over it. 7) Participate in the Shorewood committee that is trying • to solve the snowmobile problem. 1990 UNFINISHED ITEMS 1) CATHCART Sign for Hockey Rink "Legion Club" 2) FREEMAN Sign for LL Field "Tonka Mens Club" 3) BADGER Warming House Red - �SCHDfLL� 4) FREEMAN Public Works to finish field 5 and 6 . 1991 MAINTENANCE /REPAIR AND MISCL. 1) FREEMAN Fix up BR and LL Fields 2) FREEMAN <` -- Install Dugouts at 2 LL Fields per (dovation by Tonka Mens Club 3) FREEMAN 12? Entrances from Shorewood Oaks - Install Woodchips on path, Plant trees, Install signs. 1S' WN SAID 140 IJRPO)W —� AREA 4) FREEMAN Finish last segment of trail (marked but not cleared) and put in directional signs. 5) FREEMAN Finish football and soccer fields eR4 add 1- topsoil annually for 3 years. 31V- 6) FREEMAN 0 10VPlant shade trees in common area between 3 softball fields W /!&-A 1NcWWfi ,)N DbMATONS, . 7) FREEMAN Install Playground equipment using $1000 O79Jf donation from Softball League. 8) FREEMAN Irrigate BR and LL fields.-: ALFEAD"l AAs ) N SL�)E r