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061191 PK MINCITY OF SHOREWOOD PARR COMMISSION MEETING TUESDAY, JUNE 11, 1991 M I N U T E S CALL TO ORDER COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. Chairman Andrus called the meeting to order at 7:00 p.m. ROLL CALL Present: Chairman Andrus, Commissioners Lindstrom, Vogel, Christensen, Dzurak, and Wilson; Administrator Hurm; Park Planner Koegler; Administrative Assistant Niccum; and Council Liaison Lewis. Absent: Commissioner Laberee APPROVAL OF MINUTES Minutes of Tuesday, May 14, 1991 Dzurak moved, Vogel seconded, to approve the minutes of Tuesday, May 14, 1991, as written. Motion carried - 6/0. Minutes of Tuesday, May 28, 1991 Lindstrom moved, Dzurak seconded, to approve the minutes of Tuesday, May 28, 1991 as written. Motion carried - 5 ayes - 1 abstain (Wilson). SHOREWOOD TRAIL PLAN - REVIEW DRAFT Park Planner Mark Koegler reviewed the proposed trail plan with the Commission. He said there are three things to consider: the trail alignments themselves, the priorities, and on street vs. off street trails. Koegler said there are two things not included in the plan at this time: a phasing schedule and a budget. Koegler said the planned improvements of Highway 7 could have an effect on the trail system. He said a bridge over Highway 7 is in the improvement plan, which would give the trail access to the other side of Highway 7 at that time. One of the Commissioners mentioned that it might not be done for years. Koegler said that is true. The Commission asked what would happen if no bridge went in over Highway 7. Koegler said the Old Market Road intersection would then be checked for feasibility. Koegler said the City of Excelsior is also working on a trail plan • at this time, and is focusing on the railroad right -of -way at the present. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JUNE 11, 1991 - Page two Commissioner Christensen complemented Koegler, saying he thought the plan was wonderful, it gives the Commission something specific to work with. Commissioner Wilson wondered if the format in the plan would be presented to the public. Koegler said the format was for City use, the plan is what would be presented to the public. Christensen wondered if individual maps of each park should be included to give more detail to the residents. Dzurak said he felt it would be a good thing to have a City map, that could be sold at a small profit, showing all parks, municipal buildings, (City Hall, schools, etc) trails, and street names. The Commission asked Koegler what the cost would be. He said it depends on the base material but he thought a black and white high -tech computer generated map, including lots, could be done of the City of Shorewood for approximately $2500. Christensen said he thought such a map should be available from OSM, as they have been the City engineers for a number of years. Dzurak said Niccum had mentioned the possibility of including the cities of Tonka Bay, Excelsior, and Greenwood, because the cities intermingle so much, she felt it would help identify the cities, and show the overall trail plan. Lindstrom said he felt such a map would be beneficial to the City. • Koegler said he would like to know what routes are most important to the Commission, and which routes should be separated from the streets. He said right now there are fairly significant shoulders on County Road 19. Andrus asked if the City has any easements? The Commission discussed the fact that at one time they had wanted a trail around Silver Lake. Niccum said there are no easements around Silver Lake except the area across from Silverwood Park. The Commission again mentioned that they want to be sure to get trail easements on the Johnson property (36- 117 -23 -11 -0001) when the additional lots are platted. They know that Planner Nielsen is aware of their wishes and plans to request trail easements. The Commission's main safety concerns were: Smithtown Road County Road 19 Covington Road Vine Hill Road Yellowstone Trail Commissioner Vogel said he felt it was important to make the parks accessible, this should come first. Andrus said anything that ties • into the "Hiking and Biking Trail ", and goes to the parks, makes sense. Dzurak felt Smithtown Road and Yellowstone Trail should be SHOREWOOD PARK COMMISSION MEETING TUESDAY, JUNE 11, 1991 - Page three done, they are important traf f is corridors and they lead somewhere. The east side is not developed yet, it should be done later. Wilson said he lives on Yellowstone Trail and it is busy, especially in the morning and afternoon. Suggestions and Comments from the Commission regarding plan Consider moving the Country Club Road part of the trail over to Minnetonka Drive, traffic is not as busy on Minnetonka Drive. Further discussion concluded it might be more sensible to leave the trail on Country Club Road to keep people away from the heavy traffic. What will be done on the islands? Koegler said only nature trails through the wetlands Consider extending trail across Birch Bluff Road from Grant Lorenz Road to Eureka Road - Add Crescent Beach to map - Add Silver Lake access • - Consider culvert that comes under Highway 7 in area of Cathcart Park to see if it can be used to extend trail across from Chanhassen without crossing Highway 7. Right now the culvert will let a man go through it on a snowmobile, but not walking. - trail from "Hiking and Biking Trail" up Church Road directly into Cathcart Park, traffic not as busy for small children. Extend trail all the way along Smithtown /County Road 19 to Excelsior border Tie into Victoria Mark the Christmas Lake Access better Koegler said Freeman Park Trails also moved the trail that went Boulevard, saying the Suburban Di explained how the Minnetonka Shorewood trail. The trail from also be on the final plan. will be correct on final map. He up Suburban Drive to Minnetonka •ive trail was too narrow. Koegler trail would meet the proposed Silverwood Park to Highway 7 will Christensen asked, if this plan is to be seen by other than the City, under Multiple Use Trails - page 3, that the following • statement be removed "until such time that they pose safety risks to other trail users. As the city grows, special uses may not be SHOREWOOD PARK COMMISSION MINUTES • TUESDAY, JUNE 11, 1991 - Page four permitted. In the future, the Park Commission should continue to work with local special use clubs to establish appropriate routes." Christensen felt this statement would cause a lot of contention. PARK BUDGET /PARK CAPITAL IMPROVEMENT PLAN Administrator Hurm opened the discussion, explaining that Jim Andrus, Park Commission Chairman; Steve Dzurak, Park Commissioner; Mark Koegler, Park Planner; Dan Lewis, Council Liaison to the Park Commission; and himself, had met to discuss the referendum. Hurm said the concern was the size of the bond issue. When the input meetings were held in City neighborhoods, public comment made it clear that the people present wanted the parks improved but did not want a large increase in their taxes. At the meeting the above gentlemen came up with a proposed option to a major referendum. They proposed a 3 pronged approach ... to be spread over a 10 year period: • 1. Projects funded by a cutback referendum This would be a smaller amount spread over a longer period of time. 2. Projects funded by the City by park and year This would include Park Dedication Fees and a contribution from the City's General Fund. 3. Projects funded by Groups and Donations This explains itself. Hurm reviewed the proposal for the Park Commission and asked the Commission to thoroughly review and revise the plan at the two meetings in May, so the revised plan can be presented to the Council in July. SHOREWOOD PARR COMMISSION MINUTES • TUESDAY, JUNE 11, 1991 - Page five MATTERS FROM THE FLOOR Irrigation Building /Drinking Fountain /Irrigation System The Park Commission would like to know when the building will be completed, when the irrigation will be turned on, and when the drinking fountain will be hooked up. MATTERS FROM THE FLOOR - continued Freeman Park - Mark Trail running between Shorewood Oaks and Entering Park between Fields #1 and #2. Commissioner Lindstrom asked if the trail can be marked in some way. The Park Commission requested that Public Works mark the trail a long time ago with woodchips. Public Works Director Zdrazil, at that time, said that it is too wet to use woodchips. Now they would appreciate having the boundaries marked, as the trail goes between two houses, and they don't want the property owners to encroach upon the trail like they • did on the Silverwood trail. Freeman Soccer Field - Soil Erosion causing Hazard Wilson said that the area around one of the irrigation heads on the soccer area has eroded The head is exposed about 6 11 . He was concerned because he feels it is a safety hazard. Badger Park Warming House Christensen questioned the progress on the warming house, expressing concern that it should be done soon or it would again be too late in the season. City Property - Trail from Highway 7 to Silverwood Park The Commission asked Niccum to ask Planner Nielsen if letters were ever sent to the adjoining property owners regarding the two larger lots on the trail. They would also like to know if Nielsen can provide them with a map of the area of the two lots with visual landmarks - risers, poles, trees etc. - so they could identify the property lines better themselves when they tour the trail in July. • The Commission decided to make a motion to offer their opinion to the City Attorney regarding encroachment on the above lots: SHOREWOOD PARK COMMISSION MINUTES is TUESDAY, JUNE 11, 1991 - Page six _City Property - Trail from Highway 7 to Silverwood Park - continued Park Planner Koegler was requested • a way to mark the City boundaries manner befitting the neighborhood. corners could be marked tastefully. the Commission with suggestions. REPORTS Niccum reported on the following: Satellite needed for Freeman Park by the Commission to find on the above lots in a He said he thought the lot He will report back to Because of all the activity in Freeman Park, another satellite is necessary. Niccum will check with Finance Director Rolek about ordering another one for the north end of the park. Freeman Park Gates Public Works Director Zdrazil is concerned about medical emergencies if the gates to the fields are kept locked, and an ambulance has to get in to the field. The Commission asked Niccum to contact the Police Department, the Emergency Squad, and Waconia Ambulance, and see that they have keys to the gate. LJ SHOREWOOD PARR COMMISSION MINUTES TUESDAY, JUNE 11, 1991 - Page seven Playground Equipment Removed Public Works Department has removed the barrel roll in Cathcart Park because it was broken and not repairable. They also removed all the slides on the wooden playground structures in all the parks because kids were bending the tin back and causing people to be cut by the tin. They have looked into replacing the slides but the cheapest replacement cost they've come up with is $700 per slide, and this is not in the budget at this time. Cathcart Park - Picnic Table that needed repair and fish - cleaning board removed This table has been removed and discarded. Basketball Court - Colored sealcoating like tennis courts Public Works wants to know when? and what color? This will have to be a 1992 budget item. • Basketball Hoop - "dunkable rims" 1992 budget item - this can be researched for 1992, the hoop is up again. Cathcart warming house - fix screen on window This has been fixed Where are all the picnic tables in the parks? 2 new ones are in Freeman Park, the crew is putting 2 other new tables together, and 3 more are on order. The price has gone up over $100 per table. More tables will have to be budgeted for in 1992. Ground on west side of Cathcart Courts - why torn up? Zdrazil said its from horses. Freeman Park - Parking Lot Hazard Public Works ran a temporary pipe and rope barrier down the center of the parking lot Thursday a.m., May 16, 1991. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JUNE 11, 1991 - Page eight Freeman Park - Request for defined pathway between two north Parking lots Zdrazil said the area is all mowed and people should be able to walk across it anywhere. Protection of Irrigation Control Box and Fence Zdrazil is working on this. Freeman Park - deep tire tracks down storm sewer path These were not done by Public Works. ADJOURNMENT Dzurak moved, Lindstrom seconded, 9:15PM. Motion carried - 6/0. to adjourn the meeting at RESPECTFULLY SUBMITTED, Susan A. Niccum Assistant City Clerk Park Administrative Assistant