062591 PK MINCITY OF SHOREWOOD COUNCIL CHAMBERS
• PARR COMMISSION MEETING 5755 COUNTRY CLUB ROAD
TUESDAY, JUNE 25, 1991 7:00 P.M.
M I N U T E S
CALL TO ORDER
Acting Chairman Wilson called the meeting to order at 7:00 p.m.
ROLL CALL
Present: Acting Chairman Wilson, Commissioners Lindstrom, Vogel,
Christensen and Laberee; Administrator Hurm; Park
Planner Koegler; Public Works Director Zdrazil; Council
Liaison Lewis; and Administrative Assistant Niccum
Absent: Chairman Andrus and Commissioner Dzurak (called ahead)
APPROVAL OF MINUTES
Christensen moved, Vogel seconded, to approve the minutes of
Tuesday, June 25, 1991, as corrected:
• Page two - Paragraph 3 - after "for approximately $2500"
add Christensen said he thought such a map should be
available from OSM, as they have been the City Engineers
for a number of years.
Page three - 1st sentence under " suggestions and Comments
from the Commission regarding plan"
add after traffic is not as busy on Minnetonka
Drive
Further discussion concluded it might be more sensible
to leave the trail on Country Club Road to protect people
from heavy traffic.
Page five - Paragraph 2 - Change to read:
Freeman Soccer Field - Soil Erosion causing Hazard
Wilson said that the area around one of the irrigation
heads on the soccer area has eroded. The head is exposed
about 6 ". He was concerned because he feels it is a
• safety
hazard."
CITY OF SHOREWOOD PARR COMMISSION MINUTES
• TUESDAY, JUNE 25, 1991 - Page two
Page five - directly under above
Badger Warming House
Christensen questioned the progress on the warming house,
expressing concern that it should be done soon or it would
again be too late in the season.
PARR BUDGET /PARR CAPITAL IMPROVEMENT PLAN
Administrator Hurm reviewed five different reports with the Park
Commission:
1 ..... Park Capital Improvement Plan Projections
This is one part of the "three pronged approach ". It covers a 12
year span, from 1991 to 2002, and refers to monies provided by the
City, including Park Dedication Fees and the General Fund
Contribution. It shows the amount of expenditures planned for each
year. Hurm brought it to the Commission's attention that these
figures are not "cast in concrete" but can be changed as the needs
change.
Now
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2 The Yearly Budget Sheet for Department #69 - Parks and
Recreation /Beaches
He explained the budget, saying that with the State cuts, it is
very important to stick to the budget, because there just aren't
any excess funds available.
3 .... Mav Financial Statement
He went through the various accounts, explaining MTD ACTUAL ( "Month
to Date Actual" - the amount of money actually paid out in May);
YTD ACTUAL ( "Year to date Actual" - the total amount of money paid
out from January 1, 1991 through May 31, 1991; TOTAL AMOUNT
BUDGETED (the total amount budgeted for the entire year, and;
is PERCENT (the percentage of the total amount budgeted spent so far
in 1991 (five months).
CITY OF SHOREWOOD PARR COMMISSION MINUTES
• TUESDAY, JUNE 25, 1991 - Page three
Hurm expressed concern over the following accounts:
10 -6926 General Supplies 64% spent
Public Works is spending more and more time on parks. It is
important to budget as accurately as possible, so there is
enough money left to carry the budget amount to the end of the
year.
Public Works Director Zdrazil gave an example, saying that in
the last two years he has spent $3000 each year on ag lime for
ballfields #4, #5, and #6 at Freeman Park.
10 -6934 Planning 97% spent
This 97% is because of the trail plan. The trail plan was
authorized, but additional funds were not appropriated. This
does not mean the Park Planner cannot be used the rest of the
year. Funds, however, will have to be transferred to cover
the cost of the Trail Plan.
10 -6963 Other Improvements
• This is where the money comes from to do repairs and
improvements for the parks. $5000 was designated in the
budget for Resurfacing tennis courts, replacing picnic tables,
and other equipment. Some money has already been spent out of
this account, $900 for picnic tables and $400 for the posts
put in to protect the electrical connections for the
irrigation system on field #3. This leaves a balance of
$3,700.
4.....1991 Operating Budget ..... 63 Account
This shows the $3700 balance. The following expenditures were
recommended by the Park Commission: to repair the fences on
Freeman fields #1 and #2, and possible slide purchase to replace
the slide(s) removed by Public Works due to injuries.
5 ..... Preliminary List - 1992 Park Budget
This is a list of items that Niccum compiled by reviewing the back
minutes. It represents other Park Commission recommendations.
Hurm then explained that a Capital Improvement Expense is usually
a "one time cost of $5000 or more ". The Operating Budget is
• basically used for maintenance and repair.
SHOREWOOD PARK COMMISSION MINUTES
• TUESDAY, MAY 25, 1991 - Page four
Discussion
Lewis asked Zdrazil if he keeps track separately of Public Works
time spent on parks. Zdrazil said they keep track in a "lump sum ",
not by individual park. Zdrazil said at this time he has 4 out of
8 men working on parks.
The Commission discussed the recommendations and needs, and made
the following motion:
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Drainage Problem - Freeman Park - Field #5
Park Planner Koegler and Public Works Director Zdrazil will look at
the problem, and try to decide whether a berm or a swale will do a
better job of diverting the water from the field and preventing the
washing away of the ag lime. They will try to have an answer by
the next meeting.
Badger Warming House
Commissioner Christensen showed deep concern over the repair of the
warming house. He feels it is imperative to repair it this year,
and feels the season is getting late, as it did last year.
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CITY OF SHOREWOOD PARR COMMISSION MINUTES
. TUESDAY, MAY 25, 1991 - Page five
Property Purchase
There was discussion regarding the possibility of purchasing land
to improve the Highway 7 entrance to Freeman Park, and of wetlands
near the park for the purpose of completing the trail plan around
the wetlands. In further discussion, it was stated that the width
of the Freeman Park property in the vicinity of Highway 7 is 170'
in width, which is more than sufficient for an entrance. Removing
trees from the existing property may solve the vision problem.
Also, the wetlands may be donated at some later date.
Freeman Park Signs on Highway 7
The Commission expressed concern over the signs placed on the
Highway 7 r.o.w.
1. One sign reads Freeman Park, one reads City Park, it is
confusing.
2. Coming from the west, it is impossible to see where to
turn into the park ...... Zdrazil, Niccum, and the Park
Commission have all had experience with this and agree
• whole - heartedly.
The Commission would like to have the City contact MnDOT to see if
they can relocate the signs.... again.
Freeman Park - Right Turn Lane
Staff will look into a right turn lane for Freeman Park on Highway
7 with MnDOT.
MATTERS FROM THE FLOOR
Tree Grant
Commissioner Wilson brought up a tree grant that is available
from the DNR under certain conditions. He said the Council
had given approval to apply. Hurm said certain conditions
have to be met and he's not sure the City can meet those
conditions, he will check into it.
Donation - $50 from Carmichael Tournament
Commissioner Lindstrom presented a $50 check to the
• Commission, to be added to the playground equipment fund for
Freeman Park.
SHOREWOOD PARK COMMISSION MINUTES
• TUESDAY, JUNE 25, 1991 - Page six
Southshore Softball Leaaue
Lindstrom reported that the tournament was held last weekend,
and 22 men's teams and 9 women's teams played in the
tournament.
Drinking Fountain - Freeman Park
The drinking fountain in Freeman Park was connected just in
time for the tournament. Unfortunately, the fountain stuck in
an "on" position, so had to be disconnected. A large wet area
became saturated before the shut -off was completed. Koegler
said "Showcase" will correct the problem, including the
saturated area, by Thursday. They have also ordered a new
access cover for the fountain that was vandalized.
Irrigation
Koegler said the irrigation will be in and completed by early
next week.
Field 13 - Completion
• Koegler and Zdrazil will meet with Perkins, the contractor, on
Friday to discuss what needs to be done to complete the field.
Add to Agenda
The Commission would like to see a project list on the Park
Agenda each meeting, showing what needs to be done, and what
has been completed.
ADJOURNMENT
Laberee moved, Lindstrom seconded, to adjourn the meeting of
Tuesday, May 25, 1991, at 10:30p.m. Motion carried -
RESPECTFULLY SUBMITTED,
Susan A. Niccum
• Assistant City Clerk
Park Administrative Assistant
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Bob Gagne
Rob Daugherty
Daniel Lewis
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236
TO: PARK COMMISSION
FROM: SUE NICCUM
DATE: WEDNESDAY, JUNE 19, 1991
RE: REVISED FUNDING PROPOSAL - PARK CAPITAL IMPROVEMENT PLAN
At your meeting of Tuesday, June 11, you moved to accept the
funding proposal in concept form, with the understanding that you
• would finalize the line items at your meeting of Tuesday, June
25th.
Remember, at the meeting Lewis said the things that would be
important to the Council are:
1. Get organized
2. Community support - get someone to "lead the charge"
3. Contact anyone you know that might be interested in working on
this ...............bring it up in your conversations with
people ............ if you know someone in an organization or
business that you think might help out........ contact
them...... if someone is interested, let me know so I can keep
a record
cc: Jim Hurm
Mark Koegler
Dan Lewis
•
A Residential Community on Lake Minnetonka's South Shore