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121091 PK MINCITY OF SHOREWOOD PARR COMMISSION MEETING TUESDAY, DECEMBER 10, 1991 M I N U T E S CALL TO ORDER COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. Chairman Andrus called the meeting to order at 7:00 p.m. ROLL CALL Present: Chairman Andrus, Commissioners Lindstrom, Vogel, Dzurak, Laberee, and Wilson; Park Secretary Niccum; Council Liaison Lewis and Administrator Hurm Absent: Commissioner Christensen APPROVAL OF MINUTES Lindstrom moved, Laberee seconded, to approve the minutes of Tuesday, August 13, 1991, as written. Motion carried - 6/0. CITYWIDE TRAIL PLAN • Scott Harri and Bruce Chamberlain of Van Doren - Hazard - Stallings, Inc. were present. Harri, an engineer, said Bruce had authored the trail report, aided in planning, and worked on the master plan. Chamberlain passed out an amendment to the November Trail Plan, stating that there were two major changes made, the trail width was reduced from 8' to 6' and cost changes were made. The costs now include not only actual construction costs but also allow for legal, administrative, design and inspections fees, as well as an additional allowance for additional contingencies that could occur after a project is begun. Chamberlain discussed funding, stating that it would be most cost effective if the trails could be worked in along with the street improvement programs, this would also allow them to be stretched over a longer period of time. Commissioner Dzurak asked what trail priority would be. Chamberlain said the trails are not prioritized because they are involved with development. Chamberlain then asked the Commission what their feeling is regarding the trails. Laberee said he questioned if some of them will ever occur because of steep grades, he didn't think there was enough room to do switchbacks. Harri said that some areas of the trail can be designated "Non- handicap ". SHOREWOOD PARK COMMISSION MINUTES TUESDAY, DECEMBER 10, 1992 - Page two Administrator Hurm said the City has not designated off - street trails at this time because they are a low priority. Dzurak said providing a trail along Covington Road is necessary for safety reasons. Hurm said there are MSA eligible trails, therefore some funding could be provided by the General Fund and some by MSA funding. Commissioner Vogel asked if the City would have to match the funding provided. Hurm said the City is eligible for funding for a 5' width, the City would be responsible for funding for additional width. Commissioner Lindstrom said he felt safety was a high priority. Chamberlain suggested touching base with MnDOT and other cities. He said if the trail plan was adopted now it could be forwarded to MnDOT and other agencies so they could study it with the possibility of including it in their future planning. The Commission discussed the proposed Excelsior bridge and the Christmas Lake intersection area. • Chairman Andrus asked what happened to he estimated $2,000,000 cost? Council Liaison Lewis said he thought that cost was based on either a 10' wide trail or separated trails. Lewis also explained to the Commission that including the trail system under MSA funding would shorten the length of road that could be done. Harri said that there is very little cost for construction and excavation, the highest individual cost is for paving. The Commission and staff discussed the proposed referendum. Andrus said he had talked to Koegler. They felt Spring was a bad time because of the school referendum and the Presidential Primary.They felt tha Febgurary or March of 1993 would be a good time. Andrus suggested planning on a specific date... if the time is bad the referendum can be stopped. He said promoting parks is important. Lindstrom said he felt the Commission and staff should have a Plan B and a Plan C in case the referendum fails. Hurm agreed, he said you need a Plan B to start on in case of failure. Dzurak suggested doing a survey by calling residents to see what their attitude is toward a referendum. He felt a marketing expert should review the questions, then the Commission should do the • calling. • SHOREWOOD PARK COMMISSION MINUTES TUESDAY, DECEMBER 10, 1992 - Page three Lindstrom said he has talked to a couple residents that want to see Silverwood Park done, and he would like to see this accomplished. He wants to stay with 1992, not wait another year. Laberee said if the school referendum fails, conditions could be worse next year. Dzurak didn't feel the meetings with the residents provided a lot of information. He said if the referendum was set for 1993, periodic telephone polls could be done. Lewis said the school referendum may not affect the park referendum, it all depends on whether people want to spend money on parks. The Commission discussed whether including the trail plan in the referendum was a positive or negative move. They also discussed the best time of the year to hold a referendum. Hurm told the Park Commission that it was important to approach the referendum realistically. He said there are already 4 elections scheduled for 1992. He also questioned the interest in helping with the referendum. The Commission would like the cost per household of how much it would cost to finish the parks, the trails, and the combination of the two. Also possible costs eventually on a modified plan. PARK PLANNER PRESENTATION - SCOTT HARRI /BRUCE CHAMBERLAIN - VAN DOREN - HAZARD - STALLING, INC. Scott Harri said that in February of 1990 he and Mark Koegler had been interviewed for the position of Park Planner for the City of Shorewood, at that time they agreed to provide planning services • and implementation of an overall park plan in a cost efficient manner. He said they have enjoyed their professional relationship with the City and are still very interested in providing service to RECOMMENDATION FOR 1992 CHAIRMAN RECOMMENDATION FOR 1992 VICE - CHAIRMAN • • • SHOREWOOD PARR COMMISSION MINUTES TUESDAY, DECEMBER 10, 1992 - Page four the City. He asked if there was anything the firm had failed to accomplish, and if there were any questions or comments. Laberee said the Park Commission's Koegler, and he asked who would be said during the transition period then Chamberlain would become the assist Chamberlain and they would timely and speedy fashion. relationship had been with Mark the liaison to the City? Harri both of them would be involved, liaison. Harri said he would try to accomplish projects in a Harri is an engineer with 17 years of experience in the private factor who has worked in the park development and implementation of Freeman and Silverwood Parks. He has worked with the cities of Chanhassen and Champlin. Chamberlain, since January of 1991, has worked on the Park Plan and the landscape plan for the water treatment plant. He has done a lot of graphics on the master plans for the City of Chanhassen. He is the facilitator and liaison for the City of Mound on their downtown project. He has taken the landscape architect program and has three years experience in master park planning and facilitating. Mrs. Vogel asked what Koegler had done. Harri said all three of them worked on Shorewood projects, Mark would orchestrate and who ever was best suited would do the work. Harri said there are six people in the office with 9 -10 years of staff experience. Harri lives in Eden Prairie. Chamberlain lives in Minneapolis. Andrus said he felt two things were important, an engineering capability and knowledge of the bond referendum process. Harri said their firm is fully aware of various funding. He said Chamberlain is an expert in implementation and the work he has been doing is similar to referendum work. He said they could always bring in a consultant if necessary. MATTERS FROM THE FLOOR Presentation by Koegler Laberee said he felt they owe it to Koegler, and to themselves, to hear a presentation from Koegler. Lindstrom and Vogel made a point of stating agreement. Park Capital Improvement Plan - Request for price update Wilson expressed concern over whether the prices quoted are up to date. SHOREWOOD PARR COMMISSION MINUTES TUESDAY, DECEMBER 10, 1992 - Page five MATTERS FROM THE FLOOR - Continued City Engineer Hurm said the Council has budgeted for a staff engineer for early 1992. Christmas Lake Access Dzurak pointed out, for informational purposes, that when the Christmas Lake Access came into being, there was a 7 year contract among The Christmas Lake Association, The State of Minnesota by and through the Department of Natural Resources, the City of Shorewood, and Robert Fayfield governing horsepower on the lake. The contract reads that during a seven year period the City and the homeowners shall investigate and carefully consider surface water use regulations for Christmas Lake which, following the seven year period, shall be equally applied to all persons using the surface water of the lake, including residents riparian to Christmas Lake. If at the end of the seven year period, there has been no implementation of surface water use regulations, it is • understood that the water access site shall be open to boat and motor use by the general public without restriction as to boat or motor size. The contract was adopted on January 27, 1986. This means that on December 31, 1992, the lake will be open without restrictions if no action is taken. Debris Storage in Freeman Park Laberee asked Administrator Hurm if there would be room on the new Public Works site for storage. Hurm said yes. Laberee said right now there are large dirt piles stored in Freeman Park and it makes the park look grubby. Freeman Park Entrance Laberee also said some thought should be given to a different entrance for Freeman Park, right now it is extremely dangerous. The Commission agreed with Laberee's statement and discussed various alternatives. January Liaison Dzurak offered to be the Council liaison for January. � ]l SHOREWOOD PARR COMMISSION MINUTES TUESDAY, DECEMBER 10, 1992 - Page six MATTERS FROM THE FLOOR - Continued ADJOURNMENT Lindstrom moved, Laberee seconded, to adjourn the meeting at 9:40 • PM. Motion carried unanimously. RESPECTFULLY SUBMITTED Susan A. Niccum Park Secretary Park Commission Reappointment Recommendations to Council MAYOR' Barb Brancel COUNCIL Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF $ 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236 MEMORANDUM TO: PARK COMMISSION FROM: SUE ;NICCUM DATE: DECEMBER 5, 1991 RE: AGENDA ITEMS/INFORMATICN Park Planner Status • Mark Koegler has resigned from the firm of Van Doren Hazard Stallings, and gone to work for HGI'(Hoisington Group hc'. , Land Use.,Consultants, as Vice. President ,of Planning and Landscape Arthitectural Services. Enclosed - in the packet is a letter from him. As the Park Commission you have ,a decision to, make so that you can pass on a recommendation to ,,,the Council...... Do you want,to continue using on Koegler as Park Planner, and go with a new company - or do you want to remain with Van Doren Hazard Stallings and have a different park planner? Mark will, be at the meeting to follow through on, the citywide trail plan, join in the referendum' discussion at -the' request 'of � Administrator Hurm. He�,will then leave. At our next meeting, January 14, 1992, Mark will be present to tell you about his new firm and to answer questions. There will' also be two representatives from Van Doren Hazard Stallings present., Scott Harri and `Bruce Chamberlain'. They will tell you their plans and answer questions. A fter you have talked with both parties, on January 14 • 1992 you can discuss it and make a decision for Council recommendation. A Residential Community on Lake Minnetonka's South Shore • MEMORANDUM TO PARR COMMISSION 12/5/91 Review Draft of Citywide Trail Plan Enclosed in you packet you will also find the latest draft of the Citywide Trail Plan. Please review this before the meeting. Recommendation for Chair /Vice Chair You might prepare motions ahead of time to facilitate these recommendations. 1991 Summary Last year the Commission did a summary for 1990. If the Commissioners will give some thought to the questions/ statements below, and bring written information to the meeting, I will consolidate the information into a report for the next meeting. What did the Park Commission accomplish? • What didn't get accomplished? 1992 Goals and Objectives Long Range Plans I WISH YOU ALL A WONDERFUL HOLIDAY SEASON! �J *NOTES TO THE PARK COMMISSION• THURSDAY, OCTOBER 3, 1991 CAPITAL PROJECT UPDATE (NEW IMPROVEMENTS) TITLES: ALL UPDATE TITLES CONSIST OF THREE PARTS, THE NAME OF THE PROJECT, THE PROJECT NUMBER (IF THERE IS ONE), AND THE NAME OF THE PERSON RESPONSIBLE FOR THIS PROJECT. BADGER PARK WARMING HOUSE 190 -1A /DON ZDRAZIL The correct doors have just arrived. They will be installed some time next week and the warming house will then be ready for the season. IRRIGATION - TONKA MEN'S CLUB LITTLE LEAGUE FIELD - FREEMAN PARK MARK KOEGLER Jim Latterner has still not hooked up the electrical system for the irrigation. Obviously now a Spring project. • BALLFIELD - TONKA MEN'S CLUB LITTLE LEAGUE - FREEMAN /MARK KOEGLER Public Works Director Zdrazil and Park Planner Koegler met with contractor John Perkins in early July regarding what remains to be done on the field: picking up rock and blacktop, correcting the grade on one section of the field, and reseeding. Perkins said he would correct the problem on or after the middle of August. As of October 2, nothing had been done. Mark will continue to try to get the work done. Another Spring project. IRRIGATION - NORTH FIELDS - FREEMAN PARK /90PK -1 1DON ZDRAZIL Bill is paid............ OPERATING BUDGET UPDATE (GENERAL MAINTENANCE AND SMALL PROJECTS) CITY -WIDE TRAIL PLAN /PARK MARK KOEGLER Park Planner Koegler will review the third draft of the trail plan at our December 10th meeting. • TRAFFIC CONTROL SIGNS - FREEMAN PARK - DON ZDRAZIL Sue has given a map to Don showing sign locations. Speed limit and no parking signs will be installed in early 1992. SIGNS ACKNOWLEDGING DONATIONS - DON ZDRAZIL All the signs have been installed except the drinking fountain sign, which will be installed in the Spring. They are trying to figure out how to attach sign to that type of surface. CLEARING AND FINISHING TRAIL - FREEMAN PARK • Public Works has cleared the area and used all the wood chips they had. They did as much as their time schedule allowed. MOW SILVERWOOD PARK SLIDING AREA BEFORE WINTER This was not done, Public Work's time schedule did not allow it, and then it snowed........... GENERAL INFORMATION MANOR WARMING HOUSE TRAILER The trailer has been approved by the Council and is now sitting in Manor Park. Public Works will prepare it for the skating season. •