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012892 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, JANUARY 28, 1992 M I N U T E S CALL TO ORDER COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM Acting Chairman Wilson called the meeting to order at 7:00 p.m. i_Lla�2&1`0a Present: Chairman Andrus (late), Commissioners Lindstrom, Vogel, Christensen, Laberee, Dzurak and Wilson; Park Secretary Niccum; Council Liaison Lewis and Administrator Hurm APPROVAL OF MINUTES Vogel moved, Dzurak seconded, to approve the minutes of Tuesday, August 13, 1991, with an addition by Lindstrom clarifying his comments regarding the use of snowmobiles on the trail presented as a survey question in the water survey (top of page four). Motion carried - 4 ayes - 2 abstain REVIEW OF REFERENDUM QUESTIONNAIRE Each Commissioner reviewed the answers he received while making survey calls. The Commission was encouraged by the response. They said most people had been courteous and willing to take part in the surveys. At present there are 63 yes votes, 46 no votes, and 41 surveys left to do. STATUS REPORT ON UPDATE OF PARK C.I.P. Administrator Hurm explained that he has been working with a card system, has met with Mark Koegler and Brad Nielsen, and will be finished with Draft I shortly. REVIEW COMMISSION GOALS Administrator Hurm reviewed the "Shorewood Park Commission Staff Support" sheet with the Commission. He explained that the Council had decided not to hire an in -house engineer at this time, therefore the items listed under "Staff Engineer" would be delegated elsewhere: Project Manager Consulting Assistance, Public Works Director, and City Administrator Park CIP Consulting Assistance, Planning Director, and City Administrator SHOREWOOD PARK COMMISSION MEETING TUESDAY, JANUARY 28, 1992 - Page two Cost Est /Budgets City Administrator and Consulting Assistance Design Project Consulting Assistance Hurm said it is very important to identify the project manager. Hurm also reviewed the "1992 Park Commission Goals" - Draft I. The Commission changed "Reduce consultant fees" to "Continue to reduce and monitor consultant fees" and they changed Disprove the quality of Commission input in the development of the operating budget" to "Continue to improve the quality ". Hurm said the Commission now has a lot of good information to work with. Planner Nielsen will be attending the meeting of March 10 to help with the update of the Comprehensive Plan. Hurm asked the Commission if they did want to do the referendum, when did they want to do it? 6 months? 12 months? He said we need to start working on it. Commission comments: Christensen - hold the referendum in the Spring, possibly April. Laberee - the idea has to be sold to the people and this takes time. Wilson - in the past some people were concerned about the economy, some wanted to go ahead. The "Town Meetings" created some doubt but the survey helped. Doesn't want to go ahead if doomed to failure. Dzurak - Spring of 1993, spend a year on an education campaign. Lindstrom - agreed with Dzurak. He said when the survey results are in, and the school referendum is over, we will have a better idea. He thought Spring was better. Vogel - Fall. Dzurak said he would work with Hurm on the set -up and presentation. Hurm mentioned next January or February. Laberee said he is starting to change his mind. If the results of the survey are positive, he will get right out there and promote. Liaison Lewis said if the Commission came before the Council asking to have the referendum in April, he would vote against it. There is a lot of work to do and the Commission needs to have a business SHOREWOOD PARK COMMISSION MEETING TUESDAY, JANUARY 28, 1992 - Page three plan in place. They have to sell the Council and the Community. Vogel asked what happens while waiting for the referendum, does anything get done or does everything just sit and wait? Hurm said that's why Plan C has to be accomplished, and compared with Plan B. so they City can see what can be done. Christensen mentioned that the Commission had set 4 priorities, the first two had been accomplished, but the relocation of Cathcart field and the trail system from Silverwood Park to Highway 7 have not yet been accomplished. He also asked about cutting the rest of the Freeman Park Trail. Lindstrom questioned how to accomplish getting field #3, Tonka Men's Club Little League Field, finished. He also mentioned the Snyder's concern about the Eureka Road entrance to Freeman Park, would it be possible to relocate the entrance to the north and put in some plantings? And blacktop part way into the park? Lewis mentioned the City in -house engineer, saying that the Councilmembers did not agree on the issue. They weren't sure if there would be enough projects in the future to warrant an in -house engineer. He said they may revise their decision. They are going to monitor expenses for a year or so. Lewis also mentioned that when he was campaigning for office, he discovered that many people had an interest in trails. Lindstrom mentioned the pie graph that had appeared in one of the newsletters. He thought that it would be a good idea to do a similar one showing what percentage of property taxes go toward parks. Hurm said it appeared that the major goals for 1992 are the referedum preparation and development of Plan C. MATTERS FROM THE FLOOR Park Planning Presentation by Mark Koegler of Hoisington Group, Inc. Koegler thanked the Commission. He said he would not go into a lot of detail regarding his experience because the Commission is already familiar with it. He said he joined Hoisington Group Inc., a planning and landscape architectural firm, in November of 1991. He left Van Doren Hazard Stalling to pursue different career goals. He will be working with Fred Hoisington, a man with 26 years of experience in planning, including park projects; and Diane Klausner, a registered landscape architect. Some of their experience has been doing work for the City of Minnetonka, a nature study an athletic needs study. SHOREWOOD PARK COMMISSION MEETING TUESDAY, JANUARY 28, 1992 - Page four Also a large nature preserve for H.B. Fuller Company. They have experience in grading and irrigation, as well as ball fields. Koegler said he would be the project manager on all planning, design, specifications and on -site. He feels that Shorewood has future challenges to face. He said he is qualified, has a good rapport with the Commission, and a good working knowledge of Shorewood's parks and people. Koegler said HGI is not an engineering firm. They would subcontract with Van Doren Hazard Stallings do their engineering work, the rates would be comparable. He referred to his credentials, referendum experience, accountability, and getting projects done. Hurm asked Koegler if he would remain the main contact with Shorewood? Koegler said he would be the main person, the relationship would not change. He would be responsible as project manager. Laberee asked Koegler if he could work with another engineering firm if necessary. Koegler said that would not pose a problem. Soccer Tournament - July 24 & 25 Christensen moved, Vogel seconded, to support the request of the Minnetonka Youth Soccer Association to hold a tournament July 24 and 25, 1992, that they be allowed to place a canopy on the grass with Public Works Director Zdrazil's approval and use a propane grill, assuming all insurance information and a signed contract have been presented to the City of Shorewood. It was decided that this is an Administrative decision, that it is up to staff to make decisions on garbage removal,satellites, policing after the tournament, deposit requirement, user fees, and basing approval on this year's conduct. Striping of Cathcart Hockey Rink and Boards Information item... Public Works Director Zdrazil approved above, and it has been done. SHOREWOOD PARK COMMISSION MEETING TUESDAY, JANUARY 28, 1992 - Page five REPORTS Snow Patrol - Letter of Understanding Administrator Hurm reported on the "Letter of Understanding" regarding the Snow Patrol. He said they have met with the Police Department for training. They now have 10 members. Park Planner Discussion Wilson said if its a workable situation, continue using both Van Doren Hazard Stallings and Hoisington Group, Inc. Hurm said the City would not want two agreements, they would want one subcontracted to the other. Wilson said in that case, he would like to see Hoisington Group have the main contract. Lindstrom said the referendum is probably the most important thing the Commission will ever do, Koegler has done an excellent job, and he feels he is a critical key. Andrus said the contract is already with Van Doren Hazard Stallings, and he feels it should be left there. He thinks someone with more experience than either firm should be used for the referendum. Vogel and Laberee said they know Koegler and have confidence in him. Dzurak suggested maintaining VHS but using Koegler as Park Planner. Christensen said he abstained because he was impressed with VHS's presentation, Koegler has the referendum experience, and he hasn't made a decision yet. The Commission asked Hurm if he had a preference, he said he could work with either. SHOREWOOD PARK COMMISSION MEETING TUESDAY, JANUARY 28, 1992 - Page six ��U7rtili� :i� l'u � y1� Y 11 Dzurak moved, Lindstrom seconded, to adjourn the meeting of Tuesday, January 28, 1992. Motion carried unanimously. RESPECTFULLY SUBMITTED Susan A. Niccum Park Secretary