021192 PK MINCITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, FEBRUARY 11, 1992
M I N U T E S
CALL TO ORDER
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 PM
Chairman Andrus called the meeting to order at 7:00 p.m.
ROLL CALL
Present: Chairman Andrus, Commissioners Lindstrom, Vogel,
Christensen, Dzurak, and Wilson; Park Secretary Niccum;
Council Liaison Lewis and Administrator Hurm
Absent: Commissioner Laberee
APPROVAL OF MINUTES
Christensen moved, Wilson seconded, to approve the minutes of Tuesday,
January 28, 1992, as corrected.
• Changed date in APPROVAL OF MINUTES from August 13, 1991 to January
28, 1992.
Motion carried - 6/0.
REVIEW OF REFERENDUM QUESTIONNAIRE RESULTS
Administrator Hurm reviewed the questionnaire with the Park Commission.
He said the questionnaire results were just returned and there were
some corrections to be made, on question #8 three answers were to have
been tabulated and only two were done; questions #9 and #10 were
omitted. He went over the results with the Commission. Questions #1, #
and #5 were cross checked with question #7 in the survey results. Hurm
asked if the Commission would like any additional information. The
Commission requested that questions #6, #9 and #10 also be cross
checked with question #7. They would like to know how much the people
that voted for the referendum would be willing to pay.
Andrus said he thought the Commission should zero in on setting a
referendum date. Lindstrom said he would like to hear the philosophy of
the individual Councilmembers, their personal feelings, because
enthusiasm would be needed from all people involved.
SHOREWOOD PARK COMMISSION MEETING
TUESDAY, FEBRUARY 11, 1992 - Page two
REVIEW OF QUESTIONNAIRE RESULTS - continued
Lewis and Hurm both said they didn't get the impression that any of the
Councilmembers were against the referendum. Lewis said it is a
community improvement, and he didn't think the Council would vote
against it if it's what the people want. He also said that educating
people about the parks is important.
Hurm said a referendum gives the residents the opportunity to make the
choice on additional taxes for parks instead of it being a Council
decision.
DISCUSSION OF FIRST DRAFT OF PARK CAPITAL IMPROVEMENT PLAN C
Hurm went through Park Capital Improvement Plan C with the Commission.
He pointed out that grading and pond excavation was planned for one
year for Silverwood Park so that the ground would have time to settle
before additional work was done. He explained that the entrance work on
Freeman Park was scheduled for 1996 because MnDOT plans on working on
Highway 7 in 1995 -96 and this will work in with the entrance. He said
it is important to continue to gather public input on how people feel
about the referendum. It is important to get people to participate. He
then asked the Commission for their comments.
Christensen questioned the $25,000 figure for the Manor Park warming
house. Hurm said the figure came from Planner Nielsen.
Christensen said $25,000 was not enough because of all the items the
Commission had been told the City required, such as handicap
facilities, water, sewer, and bathrooms.
Lindstrom said he considers the Manor Park warming house a low priority
item, that there are so many more important things to be done. Most of
the Commission agreed with him. Hurm said he will meet with Nielsen
later to go over the cost factor of the warming house.
Hurm reminded the Commission that the plan can be reviewed each year,
and changes made.
Lewis said the plan calls for twice as much General Fund money as was
originally requested. He said it would be up to the Commission to talk
to the Council and convince them that this is feasible.
Hurm said that the items that are scheduled for 1992 and 1993 were the
same in both Plan B and Plan C.
The commission asked Hurm what they should do if they want to get
started with 1992 plans. He said they would have to request the Park
Planner to submit a proposal for the plans and specs to grade and do
the pond excavation at Silverwood Park.
SHOREWOOD PARK COMMISSION MEETING
TUESDAY, FEBRUARY 11, 1992 - Page three
DISCUSSION - PARK CAPITAL IMPROVEMENT PLAN C - continued
Christensen suggested doing the relocation of Cathcart Park ballfield
($36,000) and parking lot ($12,000) instead.
Hurm will talk to the Minnewashta Church informally to see what plans
they have, and how it will affect the park.
The Commission discussed the letter received from the S.E. area
neighbors when the original Silverwood park plans were revealed,
indicating they wanted the park all done at one time. Hurm said they
could 'not do anything" this year, leave the money where it is, and do
it all next year if they so desired. Andrus wondered if it would be
feasible to do all of Silverwood Park in one year. Dzurak said at the
time the letter was written people thought the pond was going to be
filled in ... one truckload at a time ... over a period of years. He said
he didn't think it would be unreasonable to use a two year time period.
Andrus said playground equipment for that area has been mentioned
several times. Lindstrom said maybe Plan C should be moved around so
that everything could be done in Silverwood. Wilson said the City would
have to start moving right now if they want to accomplish whats planned
for Silverwood in 1992, it could be graded, then seeded in August.
A Commissioner asked if the Army Corps of Engineers would require a
public hearing regarding the fill in a wetland area. The Park Planner
will discuss this later.
Vogel moved, Wilson seconded, to recommend to the Council that the City
get started on Plan C for 1992, and that they keep the 1993 Plan C
priorities in mind. Motion carried - 6 ayes.
Dzurak moved, Wilson seconded, that the Park Planner make a proposal to
do the project engineering for grading and pond excavation in
Silverwood Park. Motion carried - 6 ayes.
CONSIDERATION OF PARK PLANNER
The Commissioners individually expressed their opinions as to who they
preferred, and why. Several said it was a difficult decision to make.
They mentioned engineering services, referendum expertise, and
presentation.
Wilson moved, Dzurak seconded, that the City maintain it's contract
with Van Doren Hazard Stallings. After discussing the issue further,
the Commission made the decision to table the matter until all 7
Commissioners are present.
SHOREWOOD PARK COMMISSION MEETING
TUESDAY, FEBRUARY 11, 1992 - Page four
COMPREHENSIVE PLAN UPDATE - PARK AND OPEN SPACE PROCESS
Hurm said Planner Nielsen will be coming to the first Park Commission
meeting in March. At that time the Commission will be presented with
notebooks containing parts of the Comprehensive Plan relative to Parks.
The Commission can then add relevant material to their notebooks as
they receive it.
PRELIMINARY 1991 YBAR END PARK DEPARTMENT BUDGET REPORT
Hurm said the 1991 Park Budget looks fine for 1991. The auditor will go
over it in a month or two. The Park Commission will then be able to
review 1991 and 1992 budgets.
MATTERS FROM THE F$OOR
Freeman Park - Tonta Men's Club Field #3 - Outlet request
Hurm reported that Gary Dressel of Tonka Little League, wishes to
put an outlet adjacent to the ballfield so they can use a pitching
machine, starting in April. Dressel presented Hurm with an
estimate from an electrician, who also included an estimate for
running electricity to the large steel box because no electical
was connected to it. Niccum said she talked to Latterner last week
and he plans to do the work as soon as weather permits it.
Picnic Tables
Niccum reported that Public Works Director Zdrazil said 5 new
picnic tables are ready and will be placed in the parks in the
Spring.
Chanhassen Trail Link
Niccum reported that she had been contacted by Todd Hoffman of the
Chanhassen Parks and Rec Department. He wanted to know if the City
of Shorewood would be interested in expanding their trail system
to meet with Chanhassen's trail system in the S.E. corner of
Shorewood. The Lundgren development that continues south at the
end of Sweetwater Curve will have a park in it, and they would
extend a trail to our border. Niccum talked to Planner Nielsen,
who said the area is wetland with an easement. The part where the
trail would go is where the water drains out of a large outlot
( Outlot A) into Silver Lake.
SHOREWOOD PARK COMMISSION MEETING
TUESDAY, FEBRUARY 11, 1992 - Page five
Nielsen contacted Sellergren, our City Attorney, who said the
development agreement did not prevent a trail in this area. Park
Planner Chamberlain went to the site and looked the situation
over. He then sent a memo (see attached).
Lindstrom added some history, saying that in 1978 -79 the Park
Commission recommended a trail along Silver Lake. The Shorewood
Council voted it down 4 -1. Chanhassen went ahead with the
improvements they wanted, as a result they received a lot more
from Lundgren than Shorewood did.
Extension of "Hiking and Biking Trail"
Dzurak told the Commission that he had been informed that the City
of Greenwood is going to finish part of their trail, and Excelsior
is planning to finish part of theirs. He said the main problem
appears to be the Greenwood bridge.
Referendum Action Plan
Dzurak informed the Commission that he will be working on a
detailed action plan for the referendum.
AD JOURNME N T
Lindstrom moved, Wilson seconded, to adjourn the meeting at 10:08 PM.
Motion carried - unanimous.
RESPECTFULLY SUBMITTED
Susan A. Niccum
Park Secretary
FUND: #10 General
ACTIVITY:
Parks &
Recreation /Beaches
DEPT # 69
Code
#
ITEM
Actual
1989
Actual
1990
Budget
Jan -June
Annual
Proposed
Adop
---------------------------------------------------------------------------------------
1991
1991
EST -91
1992
11
001
PERSONAL SERVICES
Regular Salaries
43,429
47,122
46,062
22,448
48,595
49,447
44,153
02
O.T. Salaries
92
60
500
70
500
500
500
03
Part Time Salaries
7,361
11,409
18,000
6,483
18,000
20,370
20,370
06
FICA City Share
3,259
3,448
3,485
1,595
3,756
5,379
4,974
07
PERA City Share
1,899
2,088
2,064
1,009
2,200'
2,238
2,000
08
Ins. City Share
4,111
4,511
5,177
2,121
5,177
4,550
4,550
09
Medicare City Share
108
174
261
94
261
10
Other Withhold.
---------------------------------------------------------------------------
Total
60,259
68,812
75,549
33,820
78,489
82,484
-� - - --
76,547
SUPPLIES
20
Office Supplies
21
Motor Fuel & Lube
22
Small Tools
253
371
150
77
150
150
150
23
Maint- Equip 'Pent
1,117
853
2,000
253
2,000
2,000
2,000
24
Maint- Buildings
514
278
1,500
128
1,500
1,500
1,500
26
---------------------------------------------------------------------------------------
General Supplies
9,369
14,831
15,000
9,937
15,000
17,200
17,200
Total
11,253
16,333
18,650
10,395
18,650
20,850
20,850
OTHER SERVICES
30
Legal
31
Financial
32
Audit
33
Engineering
34
Planning
12,083
5,000
5,187
10,000
5,000
5,000
35
Contractual
6,815
6,280
10,000
2,690
10,000
15,000
15,000
36
Communication
1,123
1,944
1,200
1,200
1,200
1,200
37
Travel, Conf,Sch
13
300
3
50
50
50
38
Print /Publish
178
600
471
600
600
600
39
Utilities -
Gas. /Elec.
956
1,625
2,000
842
2,000
2,000
2,000
40
Improvements
1
� 4
Ins. -Total
2
Debt Service
43
---------------------------------------------------------------------------------------
Misc. Services
86
52
600
600
600
600
Total
9,158
21,997
19,700
9,193
24,450
24,450
24,450
OTHER CHARGES
50
Rental
2,632
3,739
4,500
1,088
4,250
4,500
4,500
52
Licenses -Taxes
53
Subscrip - Member
250
250
54
State Surchgs
55
Interest -
Interfund Loan
56
Allocated Expense
from other Depts
57
Park Referendum
4,500
4,500
---------------------------------------------------------------------------------------
Total
2,632
3,739
4,750
1,088
4,500
9,000
9,000
CAPITAL OUTLAY
60
Land
61
Buildings
62
Machinery -Equip
199
19,500
17,100
1,000
1,000
63
Other Improve
5,000
5,000
351
13,750
13,750
64
Future
65
Furn & Fixtures
--------------------------------------------------------
Total
199
5,000
24,500
-------------------------------
17,451
0
14,750
14,750
TRANSFERS
70
Permanent
71
Temporary
72
Refund - Reimburse.
------------------------------------------
0
--------
0
0
0
0
------------------
0
0
TOTAL ACCOUNT
83,501
115,881
143,149
71,947
126,089
151,534
145,597
-45-
BUDGET COMMENTS: PARKS & RECREATION /BEACHES
DEPT # 69
e #
Park maintenance - 1.4 LEO's
25% Park Secretary /Asst. Clerk.
03 Part -time Rink Attendants
(545 hrs x 3 rinks x $6.00) 9,810
Part -time summer help
(22 weeks x 40 hrs x $6.00) 10,560
22 Tools, shovels, scrapers, etc.
23 Maintenance to Park Equipment, Computer Contract, Typewriter
24 Maintenance to Park buildings.
26 Rock, dirt, fertilizers, seed, sand, etc 15,000
Resurface Hiking /bikingg trail 1,500
Signs for marking trails 700
34 Park Planner
35 Mtka Comm Svcs, lifeguards, weeds 10,000
Park Survey 5,000
36 Park telephones.
37 Travel, Conferences, Schools
38 Annual Parks Newsletter
39 Includes Natural gas for warming houses
i s
43 Misc. Expenses, such as rubbish hauling,
electrical work, etc.
50 Rental of portable toilets for Parks, School & Public Access
Warming house (trailer) for Manor Park (3 months)
57 Park Referendum Expenses - Election 3,000 - 3,500
Education 1,000 - 1,500
62 Weed Sprayer 1,000
63 Resurface Tennis Courts, Badger & Cath. 8,000
Picnic Tables (5) 1,250
Repari Drainage, Field # 5, Freeman 2,000
Plant Trees /Common Are a /3 Fields 2,000
Basketball Hoops & Backboards, Cath. 500
l
-44-