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051292 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, MAY 12, 1992 6:30 PM TOUR M I N U T E S COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 8:00 PM REGULAR MEETING The Park Commission toured Cathcart and Freeman Parks. Chairman Wilson took notes on what needs to be done. After the other Parks have been toured the Commission will review notes from the entire tour of parks at the July 14th meeting. CALL TO ORDER Chairman Wilson called the meeting to order at 8:00 p.m. ROLL CALL Present: Chairman Wilson, Commissioners Lindstrom, Laberee, Dzurak, Mast, and McCarty; Park Secretary Niccum; Council Liaison Lewis; Administrator Hurm; City Planner Brad Nielsen; Park Planner Mark Koegler and Planning Commission Liaison Malam Absent: Commissioner Andrus (Out of town) APPROVAL OF MINUTES We have not received the minutes for April 6 and April 14 yet for approval. Laberee moved, Lindstrom seconded, to approve the minutes of March 10, 1992 as written. Motion carried -6-0. REVIEW PARK AND OPEN SPACE ELEMENTS OF COMPREHENSIVE PLAN POLICY SECTION City Planner Brad Nielsen asked the Commission to review pages 42 -46 from the current Comprehensive Plan relative to Community Facilities policies. He said a number of other policy areas, such as lakeshore use and government buildings, also have a relationship to parks and they might want to review these as well. He said the Planning Commission has started working on the Transportation section, and asked that the Commission also look at this. He explained that the Plan that is in effect right now was done in the late 1970's -early 1980's. CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, MAY 12, 1992 - Page two Nielsen went through the above sections with the Park Commission item by item. Suggested (Attached to minutes you will find a copy of requested changes. Please review these and if you have any changes or corrections, be prepared to present them at the June 9 meeting.) REVIEW PARK SHILTER BUILDING REQUIREMENTS AND DESIGN FOR ALL PARKS City Planner Nielsen said he does not have any cost estimates at this time, but will have for the next meeting. Bathrooms were discussed. Nielsen said at the last meeting it was discussed to use portable restrooms located away from the shelter building due to the fact that indoor restrooms have to monitored at all times. Dzurak asked if this was within code. Melsen said provisions could be made for restrooms without putting them in right away, or restrooms could be put in right away and opened only when supervised. He said, depending on the final decision, code says that the building would have to be hooked to sewer but the code can be amended. Lewis said that portable may be better for certain parks while indoor restrooms might be better for others. Nielsen explained that building codes cannot be changed but City codes can. He said the building code requires bathrooms but doesn't state indoor or satellite or other. He said we could provide the space, use it for storage, then if the building develops more year around use, the change could be made. The Commission also discussed consideration of a concession door, such as a garage door. The shelter plan that both Nielsen and the Commission preferred has two doors instead of one. Nielsen discussed masonry vs. wood. He said the Commission originally choose a wooden building but he strongly recommends masonry. It is much more vandalism resistant. He said the decorative block they have now looks nice. REVIEW UPDATED BADGER PARK PLAN Hurm explained that a plan ensted to put a berm in the southeast corner of the park to provide screening for the residents. He said now that the public works building is being relocated there is no reason for the berm. He suggested leaving a parking area in the southeast corner so the football people will have more area to park and to prevent them from parking on the grass. CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, MAY 12, 1992 - Page three CONSIDERATION OF THE PARK REFERENDUM ACTION PLAN Commissioner Dzurak who has spent many hours working on the referendum action plan, explained his latest update of the plan. He said it is not spread out over as large a time span. McCarty suggested writing letters to the editor - several - so they get in every weed Hurm complemented Dzurak on the action plan, saying he did a good job. The Commission thanked him for a job well done. CATHCART PARK - REVIEW OPTIONS AND REVIEW AND UPDATE OF ALL PARK SITE PLANS The Commission discussed the above two items together because they affect each other. Hurm reviewed the updated PCTP Plan with the Commission. He said there are 4 categories: • Bonding • Donations • City Funding • Any other possible source Hurm said we started with a high cost referendum estimate. We met with the neighbors. We added trails. Now it is time to take another look and see if we can lower the cost. Laberee and Lindstrom said they felt that the roads in Freeman Park should be paved due to the dust problem. The Commission did not feel curb and gutter were necessary. Hurm said he and Dzurak met with the people from the church, and explained their position There was a lot of discussion on whether or not to split the park what to expect from Chanhassen, what to expect from the church, whether to get rid of the park totally, and various alternatives. Park Planner Koegler will express his opinion on the divided park plan vs. leaving it all where it is at the next park meeting. Lindstrom said he did not feel that Shorewood should have to pay assessments to Chanhassen. Discussion will continue at the next meeting CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, MAY 12, 1992 - Page four REPORTS Tonka Men's Club /South Tonka Little League dugout in Field #3 - Freeman Park Hurm announced that the dugouts have been completed. ADJOURNMENT Dzurak moved, Lindstrom seconded, to adjourn the meeting of May 12, 1992 at 11: 1OPM. Motion carried unanimously. RESPECTFULLY SUBMITTED Susan A. Niccum Park Secretary PARK COMMISSION VISIT TO CATHCART PARK TUESDAY, MAY 12, 1992 • (Taken from tape done done by Chairman Jim Wilson) • Basketball net and hoop missing completely - replace Done. • Blacktop on basketball court has large crack right across center of court - repair Public Works will repair. PARK COMMISSION VISIT TO FREEMAN PARK TUESDAY, MAY 12, 1992 • Field 13 - Dugouts look really good except the holes on the end of the roof need some additional cosmetic work to make it more attractive.. with that it will be super. Also along the ceiling and the top row of block it looks like it could use some more grouting. Also note City should install 6' wood chip path from the parking lot to the dugout on the north end until the season is over with and the grass can be reseeded in this area. • NOTE: Building Inspector Pazandak said the grouting is not necessary because it allows the roof to give. He checked Minnetonka's dugouts and none of them have it. The wood chips are laid from the parking lot to the dugout. A limestone trail will be put in this area in 1993. the grassy areas adjacent to the trail will be reseeded this fall. • Field 4 - Southeast corner - regarding the posts lining the roadway ..... we need to add another post or somehow block off the area from the field fence to the end post so that vehicles cannot drive through and cut the corner as they are tearing up the turf. Post missing due to underground wiring done by N.S.P. Zdrazil will contact them about post replacement. • Field 15 - have Public Works put in a a couple bollards because people can drive right around the back of the field and drive out on the open area. Public Works will put the bollards in place. • Field 13 - replace donation sign for Tonka Men's Club, it has already been vandalized. Niccum will order new sign. MAYOR Barb Brancel COUNCIL Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236 May 5, 1992 Ms. Debbie Grahek 3056 Rhode Island Ave. South St. Louis Park, MN 55426 Dear Debbie, The mutual promises set forth in the contract - for recording secretary has not been up to expectations. We agreed on the draft minutes being submitted two days after a meeting. As of this date you are four meeting minutes behind. We are not in possession of either the cassette tapes or the minutes of the following meetings: Park Commission meeting - April 6 • Park Commission meeting - April 14 Planning Commission meeting - April 21 City Council Worksession /meeting - April 27 Please submit the typed minutes, cassette tapes, W -9 Form and bill. Upon receipt of the documents and tapes the City of Shorewood will submit a final payment check. Effective immediately and on receipt of the above documents your services are terminated. Sincerely, C'Y OF SHOREWOOD � r Anne P. Latter Deputy Clerk cc: James C. Hurm, City Administrator Al Rolek, Finance Director Mayor and Councilmembers A Residential Community on Lake Minnetonka's South Shore