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051992 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, MAY 19, 1992 M I N U T E S CALL TO ORDER BADGER WARMING HOUSE 5755 COUNTRY CLUB ROAD 7:00 PM Acting Chairman Dzurak called the meeting to order at 7:16 p.m. ROLL CALL Present: Chairman Wilson (7:22), Commissioners Lindstrom, Laberee, Dzurak, Mast, and McCarty (8:45); Park Secretary Niccum; Council Liaison Lewis; Administrator Hurm; Park Planner Bruce Chamberlain; Public Works Director Don Zdrazil; and Jim Jones of Community Services Absent: Commissioner Andrus (Out of town) REVIEW 1991 AND 1992 BUDGET REPORTS Administrator Hurm reviewed the 1991 and 1992 Budget Reports with the Commission. He explained that the work done by Public Works and Secretary Niccum is charged to the salaries line item. He said that over the past three years the park budget has increased every year while the public works budget has remained the same. He figured out a cost per acre for park maintenance by deleting certain items (i.e. beaches, rinks, CIP) from the budget. He came up with an estimate of between $1,500 and $1,600 per acre per year. Tennis Courts were discussed. Zdrazil will check the tennis court at Manor to see what shape it is in, and call the contractor again if there is still a problem. Jim Jones from Community Services was present and Administrator Hurm asked his advice on contractors. Jones will check into it. Zdrazil asked how long a tennis court should last, he said ours haven't been resurfaced for 15 years. Jones said he didn't think the ones at the school had been done for 10 years. Badger and Cathcart are designated to be resurfaced this year. A decision was made to hold off on resurfacing the Cathcart tennis court for a year to see how Badger holds up after it is resurfaced. Dzurak asked if asbuilts are available for the irrigation systems. Zdrazil was unaware of any. Zdrazil questioned the cost of breakaway basketball hoops. Laberee and Dzurak felt that if they are replaced at least 6 times a year, plus labor, that would amount to the same cost. The Commission asked Zdrazil to check with other communities to see what they use. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, MAY 19, 1992 - Page two The Commission discussed how to mark trails in Freeman Park. Administrator Hurm said a plan has to be formed. He suggested picking a couple volunteers from the Park Commission. Mast and Lindstrom offered to work on a plan. Mast asked when it should be done. Hurm said as soon as possible. REVIEW AND UPDATE PARK SITE PLANS Administrator Hurm said he invited Jim Jones to the meeting because he should be kept up to date on what's going on in the City. He said Jones has a lot of knowledge that the City can benefit from. Hurm and Jones had discussed Mr. Jones helping with "needs analysis" sessions over the next few months to help us determine what facilities should be planned for. This would present a better idea of current needs, future hopes, and allow for growth. Two examples Hurm mentioned were hockey rinks ($3,000 a year for salaries) and football fields. Jones has offered to gather together a group of key people from different major athletic organizations, a member of the Park Commission, Administrator Hurm, Public Works Director Zdrazil, and whoever else would be beneficial, to do a "needs analysis ". Hurm asked the Park Commission how they felt about this. They thought it was a excellent idea. Hurm said this way they could find out what the school plans to build in the future. It was also mentioned that a lot of young women are coming into the programs, and this will create some growth. Jones was requested to set up appropriate meetings. Drinking fountains - Jones said you could either get the type of fountain that you can use to fill a pail, or put in hand pumps. He said the Minneapolis parks still have a lot of hand pumps. Parking Lots /Road- Freeman - Laberee and Dzurak felt that asphalt was necessary, that way the parking lot could be striped. Shelter buildinas - Wilson questioned the $25,000 figure. Hurm said it originated from a plan done for the Commission. Updated cost estimates will be presented to the Commission later. Basketball courts - discussion took place on whether these are really necessary in all the parks. There was a consensus that they could be taken out of Park plans. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, MAY 19, 1992 - Page three CATHCART PARK POTENTIAL REALIGNMENT Park Planner Bruce Chamberlain presented the Commission with two plans that had been worked out by Mark Koegler, Mr. Hurm and himself, showing how the Little League Field, along with parking and playground equipment, could be placed on the current Minnewashta Church property. The Commission reviewed both plans, showing a preference for plan A due to the alignment of the Little League Field. Administrator Hurm said the Park Commission should indicate a preference so the church will know where they stand. Laberee asked about the cost factor. Hurm said with using Plan A or B the savings to the City on the PCIP would probably be between $40,000 - $60,000, less than originally thought, because the City would have to purchase the additional piece of land. He said the City could ask the church if they would do the grading for the ballfield. He said when he did meet with the church, they seemed to have a real concern regarding dollars. Therefore, if our requirements are too high, the church may not be interested. Mast and Laberee felt the City should talk to the City of Chanhassen first. Lindstrom said it appears that the assessment charges are the main concern. Hurm said we had communicated with the City of Chanhassen first. Chanhassen and the Shorewood City Council indicated we should be talking with the Church. He hopes Chanhassen will pick up future special assessments. Council Liaison Lewis said if we could work out a deal with Chanhassen on assessments, we would still want a contribution from them, for at least maintenance. He said he thinks it is wrong to spend money on a park in another City when the money could be spent somewhere else in Shorewood. MaCarty asked Park Planner Chamberlain which plan he thought was best. Chamberlain pointed out the fencing on plans A and B showing how it directed people to a crosswalk, which would be the only place to cross between the parks. He said any of the plans would work. Laberee said he is concerned about the safety factor. Lindstrom pointed out that with either plan, A or B. there is no shelter and no free skating rink. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, MAY 19, 1992 - Page four MATTERS FROM THE FLOOR Silverwood Park Storm Sewer - Dzurak mentioned that he recently found out that a storm sewer was installed in the pond area during the development of the area, that there used to be standing water there. He wondered if the storm sewer were raised, would it help keep water in the pond and could it result in less grading. Hurm said the bids are being opened tomorrow. Chamberlain said the storm sewer probably could not be raised because it would affect the whole drainage system. Bleachers - Public Works Director Zdrazil said that the bleachers are moved back and forth twice a year from the football field at Badger Park to the ballfields at Freeman Park. He said they are cumbersome, one of the crew hurt their back, and it is damaging the bleachers to move them. He requested that bleachers be purchased for Freeman so the old ones can stay at the football field. Hurm asked Lindstrom to check with the Southshore Men's Softball Club to see if they would consider using their donation designated for playground equipment to purchase bleachers. Bids - Silverwood Park Grading and Excavation - Administrator Hurm informed the Commission that bids will be opened tomorrow morning at 10:00 PM *in the City Council Chambers. Meetina of Tuesday. June 9. 1992 - this meeting will also begin at 6:30 PM. Silverwood, Manor and Badger Parks will be toured. The Regular meeting will begin in the Chambers at 8:00 PM. AD JOURNME N T Laberee moved, Lindstrom seconded, to adjourn the meeting at 10:30 PM. Motion carried unanimously. RESPECTFULLY SUBMITTED, Susan A. Niccum Park Secretary C \MINUTES.PK \920519