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060992 PK TOURS MINCITY OF SHOREWOOD PARR COMMISSION MEETING TUESDAY, JUNE 9, 1992 M I N U T E S BADGER FORMING HOUSE 5755 COUNTRY CLUB ROAD PARK TOUR 6:30 PM REGULAR MEETING 8:00 PN The Park Commission toured Silverwood, Manor, and Badger Parks from 6:00 PM - 8:00 PM. CALL TO ORDER Chairman Wilson called the meeting to order at 8:00 p.m. ROLL CALL Present: Chairman Wilson, Commissioners Lindstrom, Dzurak, Mast, Andrus, and McCarty; Park Secretary Niccum; Council - Liaison Lewis; Administrator Hurm; Park Planner Koegler; and Public Works Director Zdrazil Absent: Commissioner Laberee APPROVAL OF MINUTES The minutes of April 6, 1992 and April 14, 1992 are not yet available. McCarty moved, Mast seconded, to approve the minutes of May 12 as corrected (time change only) and the minutes of May 19 as written. Motion carried - 6/0. REVIEW AND UPDATE PARK PLANS Administrator Hurm told the Commission he met jointly and individually with Park Planner Koegler, Public Works Director Zdrazil, and Park Secretary Niccum to discuss the park plans. He said it takes a lot of time and patience to decide how to best use the funds, and right now we are working on base improvements in the parks and the trails. Hurm reviewed the updated Park Capital Improvement Plan with the Commission, telling them he was trying to keep the referendum at approximately a $850,000 figure which the Commission had indicated comfort with. He then reviewed the "Park Fund Contribution to Park Referendum Effort" flow chart. The Commission then studied individual maps of each park, and commented on them, and asked questions: Horseshoes - all parks Is there really a big demand for horseshoes? The Commission discussed this and decided to move horseshoes in all parks but Freeman to future donations. They may put horseshoe pits in Freeman and see how much demand there is. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JUNE 9, 1992 - Page two Picnic Areas - What do they consist of? Grills, concrete pads and tables. Landscaping - Badger Mast said she felt $2,500 is a "drop in the bucket" for landscaping, that City Hall is at this location, the entrance is ugly and not well defined, there is no sign, and she feels that this park should represent the City Hall. McCarty agreed. Wilson said there should be some islands in the parking lot with trees in them, or something to break it up. He said $2,500 would do an average home lot, to do a good job at Badger would probably cost $25,000. Hurm and Lewis said some funds have been set aside for the parking area, not out of park funds. Andrus suggested we wait until the City Hall parking area is done. The Commission asked that the $2,500 be increased to $7,500. Hurm also mentioned possible grant funding through Small Business Administration Tree Program. Shelter Building - Cathcart Hurm said the shelter building will be moved closer to the rink, leaving a more open area. Zdrazil mentioned the "free skating area ", saying he wouldn't want to see someone get hit with a puck. Hurm said we would move the existing building, and use that until the new building is built. Water - Cathcart The Commission asked where water could come from, and were told probably Chanhassen. Basketball Co - Cathcart Hurm asked if the court should be taken out. Zdrazil it run down, concurred. said it does not get that much use. Hurm suggested letting then removing it and planting grass. The Commission Playground Equipment - Cathcart The playground equipment will be moved south of the hockey rink so parents can see their children better. Trees - Cathcart The Commission was concerned over tree removal. Wilson said they are mostly "junk trees ". City of Chanhassen - Cathcart The Commission discussed what they could expect from Chanhassen, and what to request. Fencing - Cathcart Lindstrom said he did not feel it would be necessary to fence all around the ballfield as long as the field is being relocated. He said it would chop up the area. The Commission agreed and asked that the correct amount be removed for the fencing. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JUNE 9, 1992 - Page three Parking Lot - Manor The Commission discussed the location of the parking lot. Several of them felt that it is too close to the ballfield at this time. Zdrazil said he has to be able to get City trucks onto the pond to plow it. They finally settled on 20 -24 spaces in an area along Manor Road between the existing lot and the pond. Playground Equipment - Manor Due to the change in the parking area, the playground equipment, now in two locations, will be consolidated into one area closer to action areas so people can keep at closer eye on their children. Basketball /Tenni Court Combination - Silverwood Koegler explained how the combination for 2 half court court. use works. Hoops are placed at each end of one court games. Tennis could be played at anytime on the other Shelter - Silverwood This was discussed at length. Mast and Wilson felt it was more important to put a shelter in Freeman at this time because it is used so much. When trying a trailer as an interim trial use was mentioned, Lewis said he would rather see nothing than a trailer. The Planning Commission stand on trailers was also mentioned. Dzurak agreed with other Commissioners who felt that a two year wait would show whether or not a warming house would be used, or whether it is requested. The picnic pavilion was mentioned, but that could be constructed separately. Lewis also pointed out the opening of Old Market Road Intersection, and whether children on the south side of Covington Road would be using the park due to safety reasons. It was scheduled for 1995 if needed. Shelter Buildings - Freeman Hurm said if a small concession building could be built, by volunteers, between fields #1 and #2, a pavilion only could be built in the family area, and a combination picnic shelter /warming house /concession area could be built on the north end of the park. The Commission discussed the concessions being run by Athletic Organizations, possibly with part of the profit being contributed to the City for additional improvements. Street Improvements - Freeman Hurm explained the road would be asphalt, 7 Ton (the same as regular street requirements), 20- - 24' wide, with the possibility of curb and gutter in designated areas, such as on curves and park lot entrances. He thought approximately one -third would require curb and gutter. The parking lots would not be 7 Ton, and a couple of the smaller lots could remain rock if the cost gets too high because of bad soils. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JUNE 9, 1992 - Page four MATTERS FROM THE FLOOR signs - Hilling and Biking Trail Hurm said he had received a request from Gagne relating to signs on the "Hiking and Biking Trail ". He discussed both arrows and street crossing name signs, and suggested combining them on the same post to save costs. Zdrazil estimated the cost at around $1,000. Lindstrom mentioned that there are already signs on the trails close to all the streets welcoming people to the Shorewood Trail, and suggested the signs be attached to existing signs. The Commission thought this was a good idea and suggested it be taken to the Council. Liaisons to Council Meetings McCarty and Mast switched months Mast will take September and McCarty will take October Freeman Park Trail signs Hurm explained that this was not covered in the budget for 1992. Lindstrom said he, Mast and Vogel met yesterday to discuss ideas. He mentioned a 6" x 6" post, about 3' high, cut at an angle, with a piece of wood on top that would have the trails routed on the wood, and person's present location marked... perhaps color -coded or by name (such as naming them after vegetation - i.e. "Big Cottonwood Trail ")? He also discussed the possibility of an aerial photo, or two. One of trails, and one when there is a lot of action going on in the park. He showed an aerial that the City of Excelsior did. He thought it might be a good promotional idea for the referendum. The Commission discussed the fact that the photos would probably have to be taken at different times of the year because by the time you could see the trails from the air, the major use of the fields would be over for the season, on not yet begun. Wilson said he thought the cost of an aerial photo was around $150. Hurm said signing the trails sounds like a big project, he suggested preparing for it this year and budgeting for it next year. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JUNE 9, 1992 - Page five Southshore Softball League Donated Funds - Bleachers? Lindstrom said the League will allow the City to use their donation toward whatever the City wants to use it for. He said they originally donated for playground equipment in hopes that the other athletic associations would follow suit ... none did. Basketball Hoops - Cathcart Park Zdrazil said he put up a $15 hoop, he could not justify spending $250 on breakaway hoops. Snowmobiles - Dzurak Requests Report from Police Chief Dzurak asked to have Chief Young report on snowmobile complaints over the last year ... more complaints or less complaints? ...his opinion ...if the snow patrol helped. June /July /August Meetings - Once a Month Hurm said the meetings will be once a month unless something crucial comes up. He said at this time there are no agenda items for another June meeting. Lindstrom said his only problem with this is if the meetings get too long. Hiking and Biking Trail Map - From Victoria to Hopkins Niccum said that she has received at least 20 requests for maps of the whole trail. Hurm said there is a group involved with working on the trail. We can get the idea to them and see what they can do with it. AD JOURNME N T Lindstrom moved, McCarty seconded, to adjourn the meeting at 10:20 PM. Motion carried -6/0. RESPECTFULLY SUBMITTED, Susan A. Niccum Park Secretary PARK COMMISSION VISIT TO SILVERWOOD PARK TUESDAY, JUNE 9, 1992 JENNIFER MCCARTY JIM WILSON STEVE DZURAK DON ZDRAZIL • RESIDENTS ALONG WEST SIDE OF PARK ARE DUMPING TRASH (GRASS CLIPPINGS, BRANCH PRUNINGS), ON PARK PROPERTY Friendly letter will be sent to adjoining residents explaining the problem and asking that they notify City if they see someone dumping. PARK COMMISSION VISIT TO MANOR PARK TUESDAY, JUNE 9, 1992 JIM ANDRUS and KAREN MAST joined the group. • EAST OF TENNIS COURT THERE IS ROOM FOR THE SOCCER FIELD ON THE END OF THE BASEBALL FIELD Comment only. • COUPLE OF PRETTY GOOD SIZED CRACKS IN TENNIS COURT CAUSED BY PRE - EXISTING TREE ROOTS Public Works will see that these are patched. PARK COMMISSION VISIT TO BADGER PARK TUESDAY, JUNE 9, 1992 • DOESN'T HAVE VERY GOOD CURB APPEAL, REALLY NEED TO DO SOMETHING TO DRESS THAT UP 1993 improvements are planned after Public Works Department moves to their new site. JW.sn 6/22/92 C: \PKACrMff.EMS \PKTOUR92.