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092992 PK MIN CITY OF SHOREWOOD SHOREWOOD CITY HALL PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD TUESDAY, SEPTEMBER 29, 1992 7:00 PM MINUTES CALL TO ORDER Chair Wilson called the meeting to order at 7:03 p.m. ROLL CALL Present: Chairman Wilson, Commissioners Lindstrom, Laberee, Dzurak, Mast, McCarty and Andrus; Council Liaison Lewis; and Administrator Hurm; APPROVAL OF MINUTB8 The following minute changes are attached and made a part of the minutes. Minutes of Monday, April 6, 1992 Dzurak moved, McCarty seconded, to approve the minutes of Monday, April 6, 1992 as corrected on page two: Page two - under "Discussion of Park Plan C Options Motion regarding discontinuing negotiations with Minnewashta Church concerning proposed land swap added. Motion carried - 5 ayes - 1 abstain (Laberee - not present). Minutes of Tuesday, April 14, 1992 Lindstrom moved, Mast seconded, to approve the minutes of April 14, 1992 with the meeting being held at City Hall. Motion carried unanimously - 7 - O. Minutes of Tuesday, August 25, 1992 Dzurak moved, McCarty seconded, to approve the minutes of August 25, 1992, as corrected on pages 1, 2 and 3 (attached). Motion carried - 5 ayes - 2 abstain (Laberee and Andrus). Minutes of Thursday, September 10, 1992 Lindstrom moved, Dzurak seconded, to approve the minutes of Thursday, September 10, 1992, as corrected (attached). Motion carried - 5 ayes - 2 abstain (Laberee and Andrus). SHOREWOOD PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 29, 1992 - Page two 7:00 PM - OPERATION BUDGET DISCUSSION OF - PARK MISSION AND OBJECTIVES Administrator Hurm reviewed the new budget format with the Commission. The Commission discussed various aspects of the budget and made some suggestions. • Change "Pleasure Rinks" to "Free Skating Rinks" • Lindstrom suggested adding "goals", he said “goals" are long range plans, while "objectives" are short range plans done to achieve goals. • When Associations sign up for the year ask them how many teams and how many people will be using the facilities • Dzurak said he is in favor of selling Shady Hills Park The Commission discussed other saleable land. Hurm mentioned a 192' x 112' piece of land at the corner of Vine Street and Manor Road that is not large enough to build on but might interest a neighbor if they were approached. 7:30 PM - DISCUSSION OF IMPLEMENTATION OF PARK PLAN The Commission reviewed the Committees (Referendum, Speakers, Neighborhood Information, Public Information, Athletic Association Involvement, and Finance). They discussed who would work well with each committee. The following people were mentioned in association with helping: Tad Shaw Bob Gagne Steve Frazier Gordon Christensen Bill Reeler Ken Vogel Bob Fisk Janice Holden Jerry Wickus John Seamans Dave Anderson Gary Dressel The Commission also discussed having the "Neighborhood Information Committee" work in conjunction with the "Vote Yes Committee". The Commission discussed how to meet with the interested parties. Hurm said it would save money if City Hall was used as the only polling place for the referendum election. He asked for feedback. The Commission discussed the issue. Mast moved, Dzurak seconded, to recommend to Council that, based on fiscal savings, City Hall be the one and only polling place for the Park Referendum. Motion carried 7/0. Hurm will contact Commissioners to set up convenient meeting times then will contact volunteers. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 29, 1992 - Page three SILVERWOOD PARK POND SIZE Hurm said he talked to Max Daubenberger from VHS today. Daubenberger told him they had the pond surveyed to determine its size and the amount of fill that was removed. The original excavation was supposed to be 5300 cu.yds. the contractor bid it at $5 per cu. yd. or $26,500, the actual amount was 3012 cu. yd. Or, at $5 a cu. yd., $15,060. Therefore there would be a credit coming for 2288 cu. yd. or $11,440 credit at $5 a cu. yd. Daubenberger said the contractor has acknowledged he is obliged to do the work that was in the plan. Hurm told Daubenberger that the City did not want the credit, they wanted the work done the way it was supposed to be done, with the pond the size it is supposed to be, the size they were contracted to do. Hurm said now we will not be able to do the landscaping until spring. The Commission was very clear in their statement that they unanimously agree, they do not want the credit, they want the pond the size it was supposed to be. MANOR PARK TRAILER Hurm said this is scheduled to come before the October 13 Planning Commission meeting. He said both himself and Dzurak would be present at that meeting to present the Capital Improvement Plan to the Planning Commission. Hurm read a cover memo that will be attached to the CIP explaining the Manor Park warming house situation, that it is a high priority item but will not be finished this year, so the use of the trailer is requested. SKATING HOURS Postponed until next meeting. FREEMAN PARK BOUNDARY SURVEY Hurm said he has been working with Mark Koegler from Hoisington Group and Joel Dresel, our City Engineer to accomplish as much as possible for the $5,000 limit which is in our budget this year. A contract has been set up with OSM, Project 92-2, to do a Freeman park Boundary and Topographic Survey with the following scope of services: • Topographic survey (1" = 100' with 2 foot contours) • Composite boundary based on legal descriptions from City Records • Composite topography/boundary sheet rectified to the same coordinate system • Field boundary staking as requested by City Planner Composite sheet to be done by January 1, 1993. Field staking as requested. Hurm said we will also have aerial photographs. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 29, 1992 - Page four Dzurak moved, Laberee seconded, to recommend to the Council that the Design Agreement be approved subject to changes made by City Engineer Dresel and Park Planner Koegler relating to identifying the necessary staking. Motion carried - 7/0. MATTERS FROM THE FLOOR 1992 Meetings The Commission agreed to meet on the following dates: Tuesday October 27 Tuesday November 10 Tuesday November 24 Tuesday December 8 Cancelled .....December 22 If additional meetings are necessary, they will be called. Grants Hurm announced that grant money is available for trails. He will be working with Mark Koegler to try to apply for grant funds to supplement our referendum money. There are two other grant programs, a DNR program - LCMR funds - 1.5 million dollars for trail development, and a program from MnDOT where you submit plans for bikeways and walkways. This program also has 1.5 million dollars available. Hurm said he would like to have Park Planner Koegler put together information to be used for various grants, at a cost not to exceed $500. Lindstrom moved, Mast seconded, to recommend to the City Council that Park Planner Koegler be hired, at a cost not to exceed $500, to prepare information to be used in applying for grants to supplement other park funds. Motion carried - 7/0. Christmas Lake Dzurak reminded Commission that m.p.h. rule is up at end of year. Hurm said Christmas Lake was treated for the first time this year for milfoil. REPORTS Silverwood Park Wilson said he visited Silverwood Park and the seeding on the hill is eroded. Hurm said the contractor is responsible. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 29, 1992 - Page five ADJOURNMENT McCarty moved, Mast seconded, to adjourn the meeting at 9:10 PM. Motion carried - 7/0. RESPECTFULLY SUBMITTED Tape/JH/sn