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071393 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, JULY 13, 1993 MINUTES CALL TO ORDER CONFERENCE ROOM 5755 COUNTRY CLUB ROAD 7:00 PM Chairman Dzurak called the meeting to order at 8:35 p.m. when Commissioner Lindstrom arrived, creating a quorum. 2. ROLL CALL Present: Chairman Dzurak, Commissioners Fuller, Lindstrom (8:35pm), McCarty and Wilson; Council Liaison Benson; Park Planner Chamberlain; Public Works Director Zdrazil; Administrator Hurm; and Park Secretary Niccum Absent: Commissioners Andrus, Bensman, and Laberee 3. REVIEW AGENDA Agenda approved. 4. APPROVAL OF MINUTES McCarty moved, seconded by Fuller, to approve the minutes of June 22, 1993 as written. Motion carried - 5/0. 5. 1993 PROJECT REPORT Hurm presented the Commission with a letter from the Tonka United Soccer Association. The letter stated that they are pleased to assist the City in providing playground equipment in Freeman Park. They have committed themselves to donating $8,000. They will be doing a raffle. Any surplus from the raffle will be used for additional Freeman Park improvements. They are particularly interested in the development of a multi - purpose building. Their executive committee has authorized a minimum donation of $5,000. If the raffle proceeds do not exceed $5,000, the additional $3,000 will be donated after their spring 1994 registration. They will also be inviting their members to help install the playground. The $8,000 from the Soccer Association, combined with the $8,000 from the South Shore Softball Association, and the $7,000 from the City will pay for the Freeman Park playground equipment. Hurm had just come from a meeting with Michael Dorsey of Earl F. Anderson (the company installing the equipment), Commissioner SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JULY 13, 1993 - Page two McCarty, Chairman Dzurak, and Park Planner Bruce Chamberlain. He said that making the playground equipment handicapped accessible had not been included in the price of the equipment. He had been told that the 5/8" rubber matting (leading only to the equipment) would cost approximately $7,000. He said some cuts would have to be made in equipment unless the Commission wanted to wait until 1994 to make the equipment handicapped accessible. The budget will be reviewed by Hurm and Chamberlain. Wilson asked McCarty if she had reviewed the information regarding cypress wood. He said it costs approximately $39 a cubic yard, packs down well, and is rot resistant. He suggested using it for the entire area. He said he had not mentioned it before because of the cost factor. Public Works Director Zdrazil suggested surrounding the equipment with washed sand, Park Planners Koegler and Chamberlain favored buckshot. When cost of the two was compared, Zdrazil said washed sand is about $2 a ton cheaper. The Commission also discussed how sand would be nice to play in, but what about drainage? They decided to put sand around the equipment at Manor Park, and to use buckshot around the equipment being installed this year at Freeman Park. This way they will be able to compare the two, and decide what to use for a base around future playground equipment. Zdrazil said the trail to the equipment will be done in 3/4" limestone. Hurm said Dorsey did say Earl F. Anderson Company would provide supervisors for two days to supervise the installation of the equipment. This service, which usually costs a total of $500, will be provided free. The Commission asked Hurm how many man hours it would take to put the equipment together. He said 10 to 15 people working all day, per park, could do approximately 800 of the assembly. He said if they could work in shifts, for example: Saturday 8:00 AM - 1:00 PM Saturday 12:00 PM - 5:00 PM Sunday 1:00 PM - 5:00 PM Commissioner McCarty will be the coordinator for volunteer labor. Hurm said Bensman had been unable to reach Boyer, regarding his offer of assistance, but Hurm will continue to try to reach him. Fuller will set up a counter display and sign up sheet explaining what's being done, and requesting volunteers. Hurm will talk to Planner Nielsen and Building Inspector Pazandak about writing the specs and putting together a schedule for the completion of the $25,000 Manor Park building. He said the cost for these services would be approximately $4,000 if not done "in SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JULY 13, 1993 - Page three house ". In answer to questions from the Commission, he said construction would have to be started before the ground freezes, and the deadline would be approximately December 1, 1993. Hurm talked to the Commission about the park property on Academy Avenue. This is property that was tax forfeit. He said because of the situation, if the property is sold, Hennepin County would get 400, the school district would get 400, and the City would receive the remaining 200. The Commission discussed the issue. There were mixed reactions on whether to sell and take the 200 or to retain the property. Hurm will talk to the school district and the County to see if they would consider donating part or all of their share to the Shorewood Park system. Hurm also updated the Commission on the Silverwood Park tennis court schedule: Monday, July 19 Plans & specs will be done Monday, July 26 Plans & specs go before Council for approval Wednesday, Aug 18 Bid opening at 10:00 AM Monday, August 23 Award made at Council meeting Work will begin immediately and must be done in 45 days. Planting and landscaping will be done by Tree Trust. Hurm also explained that the Badger Park parking lot is not being done because the Pollution Control Agency has requested two more test wells to monitor the tank removal from the gas station. Cathcart tennis court resurfacing has begun but the constant rain has caused a delay. Once they start working again it should be done within a week. Wilson and Laberee will tag trees for transplanting before the next meeting. Hurm said the "Parkland Inventory Map" is done. He will bring it to the next meeting. The Commission discussed handicapped parking. Hurm will check with Nielsen to see how many are needed, and where they should be placed. 6. CONSIDERATION OF OBJECTIVES FOR 1994 Fuller said what the Commission should decide what they want to do in 1994, then develop a process on how to achieve these objectives. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JULY 13, 1993 - Page four The list, which will be expanded, started out with: • Safety • Foundation • Direction to process scheduling for Athletic facilities 1993 - PROJECTS TO BE COMPLETED • Manor Park multi -use building - Set up committee to discuss buildings • Freeman Park trail signage • Silverwood Park to Highway 7 trail marking • Silver Lake easement marking 7. CONSIDERATION OF 1994 OPERATING BUDGET The Commission reviewed each line item in the proposed budget. They asked if they made a motion now recommending the budget, if they could make changes at a later date. Hurm said yes, the budget could be changed during the next few months. Fuller moved, seconded by McCarty, to inform the Council that the Park Commission has reviewed the 1994 budget and they concur with the recommendation of $175,541. Motion carried - 5/0. 8. CONSIDERATION OF PARK CAPITAL IMPROVEMENT PLAN 1994 - 1998 The Commission reviewed the Park Plan. The changes made were: Cathcart Park playground equipment - move $20,000 from 1994 to 1995 Badger Park playground equipment - move 520,000 from 1994 to 1995 Cathcart Park field relocation - move $22,000 from 1995 to 1994 Cathcart Park parking lot - move $12,000 from 1995 to 1994 They did not set up 1998, this will be done at a later time. 9. DISCUSSION OF FREEMAN PARK FOUNDATION CONCEPT Hurm said the Council liked the concept but had some serious concerns, particularly control issues. The Commission wishes to have the Foundation in place by early next Spring. They will work on what is feasible and do additional research. They plan to have SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JULY 13, 1993 - Page five one meeting for Park Commission only to set framework, one joint meeting with Council, and then at the third meeting others will be invited to participate. This discussion will be continued at the July 27, 1993 Park Commission meeting. 10. DISCUSSION ON THE TRANSPORTATION SECTION OF THE COMPREHENSIVE PLAN This issue will be discussed at the July 27, 1993 meeting. Council concern in this area is enforcement. The way the ordinance is currently written, it is practically impossible to enforce it. There was some discussion on the formation of a committee to do research. Police Chief Young, Dan Pusak, Bruce Benson, and a few Park Commissioners were mentioned as possible committee members. REPORTS Girls Softball League Lindstrom said he has again talked to the Girl's Softball League that plays at Bennett Park, and they again mentioned their interest in moving to Freeman. He said at the concession stand at Bennett, each player is required to purchase a certain number of tickets that they can exchange for concession items. This guarantees them a minimum income. Trail Request Hurm was contacted by Sandy Trettel of 19280 McKinley Court. She said there is no way to get to Silverwood Park without going out on busy and dangerous Vine Hill Road. She requested that a trail be put in along Vine Hill Road from McKinley Place to Near Mountain Boulevard. Hurm talked with the Park Planner. The price quoted was approximately $10,000 from McKinley Place to Near Mountain Boulevard, and another $10,000 from Near Mountain Boulevard to Covington Road. The Commission stated that the requested trail is not on the approved city -wide trail plan, and what's on the plan should come first. They asked staff to write her a letter stating that we have sought funding for trails and will continue to do so. Hurm will check with Nielsen to see if there are other streets in the City where people have to exit on to a busy street in order to reach a park. This segment could be added to the trail plan. RESPECTFULLY SUBMITTED, Susan A. Niccum Park secretary