083094 PK MINCITY OF SHOREWOOD COUNCIL CHAMBERS
PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD
TUESDAY, AUGUST 30, 1994 7:00 P.M. MEETING
MINUTES
1. CALL TO ORDER
Chair Jennifer McCarty called the meeting to order at 7:10 p.m.
2. ROLL CALL
Present: Chair McCarty; Commissioners Bensman, Martin, and Colopoulos; Administrator
Hurm; Council Liaison Benson; Park Planner Chamberlain; and Planning Liaison
Panas - Borkon.
Arrived Late: Commissioner Wilson arrived at 8:45 p.m.
Absent: Commissioners Daurak and Fuller.
Also Present: Ed Battani
3. REVIEW AGENDA
Hurm added item #9E CDBG Funds and McCarty added item #IOB Schedule Park Liaison.
4. APPROVAL OF MINUTES
Colopoulos moved, Bensman seconded, to approve the minutes of Tuesday, July 26, 1994.
Motion passed 2/1, with Martin abstaining.
5. REVIEW REQUEST FROM THE FOOTBALL ASSOCIATION FOR GOAL
POST AND LIGHTING
Mr. Battani expressed the need that the Tonka Football Association has for a goal post to be
permanent or semi- permanent and additional lighting to help eliminate the dark area in the center
of the field. He also stated that the Association would be absorbing the cost for the improvement
excluding the additional cost of the electricity needed, which he feels would be minimal.
Hurm relayed that at the August 22, Council Meeting they had approved that the Park
Commission has the authority to decide on both issues.
Martin moved, McCarty seconded, to approve the construction of a goal on the southern
end of the field and this structure is to be removed during the off season if necessary.
Motion passed unanimously.
Colopoulos moved, Bensman seconded, to approve the two additional lights per the
specifications outlined in the August 19th letter. Motion passed unanimously.
6. 1994 PROJECT REPORT
A. Fence Improvements
Hurm reported that at the August 22, Council meeting they approved the adjustment of fences at
Freeman and Cathcart Park. The projects break down as follows:
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, AUGUST 30, 1994
Page 2 of 4
Field 1 - lower fencing to ground level 285.00
Field 1 - to move (To be paid by Little League) 679.00
Field 2 - lower fencing to ground level 969.00
Fields 4 and 5 - Install fencing for walkway 545.00
between fields
$2,478.00
B. Cathcart Construction
Hurm reported that a quote had been received for moving the backstop is 2,235.00. The bid
received for the parking lot was over estimate. Therefore it is recommendation of staff to re -bid
the two projects together this winter and start construction spring of 1995. This would allow
sufficient time to complete the project before the 1995 season, however Hurm will notify the
Little League that they may need to make other arrangements for the field. He added that the
Council postponed action on the demolition of the warming house until the 1995 season. The
Commission concurred with the recommendation of staff to postpone the improvements for
Cathcart until spring of 1995.
C. Review Freeman Tennis Court Soil Report
Chamberlain reported that the boring test results state that the tennis court and family area can be
developed is subcutting and replacement with a suitable soil is done. He feels that the extensive
cost from this process can possibly be avoided and will do additional research and report back at
the September 27th meeting.
Other
Chamberlain reported that the bid received for the landscaping at Silverwood Park came in as
12,021.00 for material and 8,123.00 for installation.
After discussion, Bensman moved, McCarty seconded, to approve the base bid for the
materials to be installed by Public Works and to make available provisions for an assistant
to direct the planting of the materials. Motion passed 3/1, with Wilson abstaining.
7. STAFF REPORT OF FREEMAN PARK TRAFFIC REGULATION OPTIONS
Hurm reported that the City Attorney stated that within the Parks the speed limit can be set by the
City. The Commission agreed that the Police will need to enforce a lower limit. Benson
suggested that the City ask for assistants from reserve officers rather than asking the Police
department to budget addition monitoring.
Bensman moved, Martin seconded to recommend the lowering of the speed limit to 15 miles
per hour for City Parks. Motion passed unanimously.
Hurm replied that the City Engineer has submitted a report on the use of "speed humps" verses
"speed bumps ". In his report he had suggested that a traffic study be done before any hums are
put in place. Colopoulos suggested additional research be done on the use of "speed bumps" and
not "speed humps" and to include possible legal precautions.
After discussion the Commission felt that a staff report should be done to see what type of traffic
regulations can be put in place on the public streets surrounding the City Parks.
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, AUGUST 30, 1994
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8. DISCUSS FREEMAN PARK PARKING PROBLEM
Hurm reminded the Commission of the on -going parking problem on the roadway and trail at the
park and that placing ballards by the trail were discussed. Benson suggests that some type of
greenery be added for aesthetics.
Colopoulos moved, Martin seconded, to have ballards and greenery placed by the trail to
retrict illegal parking. Motion passed unanimously.
9. REPORTS
A - Commissioners
No report.
B - Shorewood Parks Foundation
McCarty reported that the first meeting went well and the Foundation is already making
plans for the spring festival.
C - Park Planner - Ontlons for Platform Tennis
Chamberlain reported that he is still awaiting additional information and will have report
available later.
D - Cathcart Playground
McCarty reported that on two occasions the playground equipment was set on fire and she
feels that the equipment should be removed to stop such action from occurring again.
Hurm stated that if equipment is removed the Commission might want to consider
amending the Capital Improvement Program by moving the installation of the equipment
to 1995 up for the scheduled 1996.
The asphalt will start at Eureka Road, to go approximately 1,440 feet (20 feet wide) and
end at the culvert between Field #2 and #3. The proposal is to not go further south due to
the uncertainty of the road configuration should the Little League expand. Little League
President Gary Dressel was contacted and understands the reasoning. The Commission
concurred that the project should be expanded to include the roadway to the north parking
lot which is approximately 150 feet.
Bensman moved, McCarty seconded, to approve the removal of the playground equipment
at Cathcart Park and to move the installation of new equipment to 1995, in addition
increase the amount available by $5, 000.00 to equal the other projects. Motion carried
unanimously.
E - CDBG Funds
Chamberlain reported that CDBG funds are available for the construction of trails that will
make the playground equipment accesbile to those with disabilities; Cathcart, Freeman,
and Manor can be done this year.
Martin moved, Bensman seconded to recommend approval of the CDBG funds to be used
for Park improvement projects. Motion passed unanimously.
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, AUGUST 30, 1994
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10. REVIEW
A. 1995 - 1999 Capital Improvement Program
Motion made under item #9D.
B. Park Liaison Schedule
McCarty believes that it may not be apropriate for her to report to Council while she
running for City Council. The Commissiners agreed to change the schedule as follows:
Colopoulos in September; Martin in October, Bensman in November; and Wilson in
December.
11. MATTERS FROM THE FLOOR
McCarty stated that Commissioner Fuller has not been present for a number of meetings and
believes that action should be taken. The Commissioners agreed and suggested that a letter be
sent to her stating that the Commission wil be informing Council of her absence and will ask for a
recommendation of action. McCarty will take this under advisement.
13. ADJOURNMENT
Colopoulos moved, Wilson seconded, to adjourn the meeting at 9:15 p.m. Motion passed
unanimously.
RESPECTFULLY SUBMITTED,
Heidi May,
Park Secretary